How To Interpret Data By Using Pivot Tables in Excel

How To
Interpret Data
By Using Pivot
Tables In
Exceljoycekpacis.wordpress.com 1

Do you
want to
analyze a
data?joycekpacis.wordpress.com 2

But you
don’t know
how.
joycekpacis.wordpress.com 3

Do you
wish that
you can do
it?joycekpacis.wordpress.com 4

But you don’t
know what
software to
use.

Don’t
FRET!

You can do
it by Using
Pivot Tables
in Exceljoycekpacis.wordpress.com 7

What is
Pivot
Tables?joycekpacis.wordpress.com 8

It
summarizes
and
interprets
excel datajoycekpacis.wordpress.com 9

Advantages
of using
Pivot Tables

Easy to
use

Easy data
analysis

Easy
summary
of data

Quick
report
creation

Helps in
quick
decision
makingjoycekpacis.wordpress.com 15

Let’s start

Export your
source data
to excel

It will
open as
excel file

Save the
excel file to
your
computerjoycekpacis.wordpress.com 20

Go to Data and
click PivotTable
and PivotChart
Wizard
(for 2007 excel version)

Click thisjoycekpacis.wordpress.com 23

It
automatically
select the data
range of the
sheetjoycekpacis.wordpress.com 24

But you can
choose the
data range
you want

After
that

Click thisjoycekpacis.wordpress.com 27

You can select new
or existing
worksheetjoycekpacis.wordpress.com 28

Then
click
Finish

If you
choose
existing
worksheetjoycekpacis.wordpress.com 30

It will open
to another
sheet

Let’s make
a sample
report

Know the
revenue of
each
salesperson

Drag the
Salesperson
and place it
on
Row Labelsjoycekpacis.wordpress.com 35

It will list the
salesperson

Drag the
Revenue and
place it on
Values

It will show the
sum of revenue

Format the
values of
revenue

Select the
values and
right click

Choose
Format Cells
and pick
currency

You can
also sort
the values

From
smallest to
largest and
vice versajoycekpacis.wordpress.com 47

To check if
the values
are correct

Go to the
source data

Click Nancy
Freehafer

Highlight her
revenue

Compare the sum

The values
are the
same

It was just
rounded off
when we format
it to 0 decimal
places

If you want to
show your
values to
percentage

Click the
value of the
revenue and
right click

ChooseValue
Field Settings

Go to
Show values as

Choose
% of total
and click
OKjoycekpacis.wordpress.com 62

You can
also add
chart for
the datajoycekpacis.wordpress.com 65

Click Optionsjoycekpacis.wordpress.com 66

Click Pivot Chart

Choose
what kind
of chart you
wantjoycekpacis.wordpress.com 68

For
example
you choose
barjoycekpacis.wordpress.com 70

Click OKjoycekpacis.wordpress.com 71

You can
arrange
the chart

Highlight the
Salesperson
and right
click

Choose
Format
Axis

Arrange the
values from
highest to
lowestjoycekpacis.wordpress.com 77

Check Categories
in reverse order

Click Close

You can
also change
the title of
the chartjoycekpacis.wordpress.com 81

Click the
title

Then type
the new
title

The chart shows
that Nancy
Freehafer has the
highest revenue

While Jan
Kotas has the
lowest
revenue

You can also
add other
factors to the
report

Let’s say you
want to filter
the report by
Region

Drag region to
report filter

Filter the report
by region

Select which
region you want
to show

Let’s choose East
and South

It will show this

If you want to
add the
category of
the product
soldjoycekpacis.wordpress.com 94

Drag the Category to
Column Labels

It will show this
report

If you want
to erase the
fields

Just drag it
outside the
box

Pivot Tables
really
interprets
data

How To Interpret Data By Using Pivot Tables in Excel

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