GSTR 3B Guide - ClearTax

ClearTax GST www.cleartax.com/GST gstsupport@cleartax.in 080-67458707
What is GSTR-3B
How to prepare GSTR-3B using
Excel Templates & ClearTax GST
How to file GSTR-3B Return
on GSTN portal
Definition & Explanation of terms used in
GSTR-3B Form
Guide to GSTR-3B
PREPARE GSTR-3B NOW

What is GSTR 3B
● Summary of inward and outward supplies
● Eligible ITC Claim and Net Taxes payable
● Due dates for Form-3B:
○ For Transactions in July 2017 — Due Date: 20th August 2017
○ For Transactions in August 2017 — Due Date: 20th September 2017
● You do not have to provide invoice level information in this form
● For every nature of supply, provide only total value of
○ Taxable Value
○ IGST, CGST, SGST, UTGST

Who needs to file GSTR 3B
● Every person registered under GST
● For each GSTIN, separate GSTR 3B to be filed
● NIL GSTR 3B must be filed, if there is no transaction during the month
● However, the following registrants do not have to file GSTR-3B
● Input Service Distributors
● Composition Taxable Person
● Suppliers of online information and database access or retrieval services
(OIDAR), who have to pay tax themselves
● Non-resident taxable person

Why is it important to file GSTR 3B?
● Not filing GSTR-3B may invite penalty of 18% per annum
● It is required for preparation of filing further GST returns.
● Same data can be used to file GSTR1.
● For July, GSTR1 needs to be filed in September

Why should you prepare GSTR 3B at Cleartax?
● ClearTax help you prepare accurate and error-free GST Returns with its validation engine- which
identifies and highlights the error
● ClearTax automatically calculates final values to be filled in GSTR-3B; saving your time, manual
effort and avoiding any manual error
● If you are doing invoicing using Cleartax, then you are just 3 clicks away to prepare your final GSTR-
3B. We sincerely suggest you to use Cleartax GST for billing, since future return filling will be done in
similar manner. For rest, we have a simple process through standard excel imports.
● ClearTax provides step by step guide and explain this link for every section in GSTR 3B Form.
Since, GSTR 3b is implemented first time, this is extremely important to fill accurate returns
● Reduce your future efforts- You can file GSTR1 with the same data in ClearTax GST. For July you
have to file GSTR1 in September
● It’s FREE

Important for CAs & Tax Consultants:
Easily file GSTR-3B for multiple clients
● Deadline for filing July 2017 GSTR-3B is 20th August
● If you need to file GSTR-3B for multiple clients, you should get the data from
them and upload into ClearTax before the 20th
● To make this process easier, we have provided a zip file containing Excel
Files and directions you can share with your clients
Download All Excel Templates &
Share with Clients

Summary of How to file GSTR-3B
● If you create invoices on ClearTax GST (it’s FREE), then the software can
auto-populate your GSTR 3B. You only need to review it and file on GSTN portal
● If you have your/your client's invoice details in Excel or other ERP
○ Enter this data in ClearTax’s Excel Templates
○ Upload Excel in ClearTax GST Software
○ We will automatically calculate the GSTR-3B Final values
○ Copy such values on the GSTN Portal and File
● If you have already calculated Final GSTR-3B Values
○ You can enter this data on ClearTax GST Software in the “Summary mode”
○ Summary mode shows a full snapshot of GSTR-3B Return
○ You can review and then copy-paste the Final values on GSTN Portal and File
○ The data on ClearTax GST Software will remain for your reference
● The same process has been explained in detail in further slides

Part 1 : Preparing GSTR-3B Form

Data needed for Preparing GSTR-3B Form
Information you need
● Sales Invoices
● Sales Credit Note, Debit Note
● Advance Receipts
● Purchase Invoices
● Purchase Credit Note, Debit Note
● Advance Payments (Reverse
Charge Transactions)
Excel Template for Input
● Sales Invoice Template
● Sales CDN Template
● Advance Receipt Template
● Purchase Invoice Template
● Purchase CDN Template
● Advance Payment Template
Download All Excel Templates
If you create invoices on ClearTax GST (it’s FREE), then the software will automatically
create your return form. You just need to review it and file on GSTN Portal.

Part 1(a) : If you create bills/invoices using
ClearTax GST Software
If you use ClearTax GST software to create bills/invoices, the software will
auto-populate all your invoices and prepare GSTR-3B without you needing to do
anything. You just need to review and file on GST portal

Step 1. Login to ClearTax GST & Select Your Business
● Login to your account on ClearTax GST. Select the business for which you
wish to prepare GSTR 3B and choose ‘Work on This’

Step 2. Select Work on GST Returns & Select GSTR 3B
● Now select the
action of ‘Work
on GST Returns’
● Select the option
of ‘File GSTR 3B’
and click on
‘Start Now’

Step 3. Select Invoice Import Mode of GSTR 3B
● Select Invoice Import Option. It will auto-prepare your GSTR-3B using the
invoices created on ClearTax GST software.
If you haven’t started using ClearTax GST software for invoice creation, you should
start now as it simplifies return filing and it’s FREE

Step 4. Claim ITC
● Set category of Claim and amount of ITC available for every invoice
● Click on Save ITC Values

Step 5. Review Summary & Click on ‘Autofill’ (& See Magic)
● Simply review GSTR 3B summary and Click on ‘Autofill Now’ to populate all
the invoices and ITC claim to the GSTR-3B form

Part 1(b) : Preparing GSTR-3B Form Using
Excel Import
If you DON’T know all the values to be filled & haven’t created invoices using
ClearTax GST, use ClearTax Easy Excel Templates to fill your data and upload
these files on ClearTax using Invoice Import Mode

Step 1. Download & Fill Relevant Excel Files for your Business
● The Complete Excel files zip contains following files
○ Sales Invoice Template - to create all invoices issued for outward supplies
○ Sales CDN Template - to create all credit and debit notes against the sales invoices
○ Advance Receipt Template - to create all the advance receipts
○ Purchase Invoice Template - to record all invoices issued to you for inward supplies
○ Purchase CDN Template - to record credit & debit notes against purchase invoices
○ Advance Payment Template - to record all the advance payments that you made against which invoice
is raised or yet to be raised
● After filling & uploading these excels on ClearTax GST, following details will be
automatically summarised
○ Outward Supplies
○ Outward Taxable Supplies (Zero-Rated)
○ Outward Supplies (Nil-Rated, Exempted)
○ Inward supplies (Liable to Reverse Charge)
○ Non-GST Outward Supplies
○ Interstate Outward Supplies to Unregistered/Composition Dealer or UIN Holder
Download All Excel Templates

Step 2. Login to ClearTax GST & Select Your Business
● Login to your account on ClearTax GST. Select the business for which you
wish to file GSTR 3B and choose ‘Work on This’

Step 3. Select Work on GST Returns & Select GSTR 3B
● Now select the
action of ‘Work
on GST Returns’
● Select the option
of ‘File GSTR 3B’
and click on
‘Start Now’

Step 4. Select Invoice-wise Mode of GSTR 3B
Choose this option of filing if you,
a) Wish to import sales and purchase invoices to ClearTax GST from any other
accounting software, OR
b) You have already created invoices on our software AND
c) Want ClearTax GST to auto-prepare the return

Step 5. Import Your Filled Excel Files
● Click on Import
● Import Invoices in 3 simple steps

Step 6. Validate the Data and make corrections if any
● If a bill has any error, the cell where an incorrect detail has been filled will be
highlighted in red colour.
● Click on the highlighted cell and fill the right information
● After you have fixed all errors, click on ‘Revalidate’

Step 7. Claim ITC
● Set category of Claim and amount of ITC available for every invoice
● Click on Save ITC Values

Step 7a. Claim ITC- Bulk Action
● Click on the checkbox beside ‘Date’ and select the invoices
● Bulk-define the Category, and Claim Values here for the selected invoices.

Step 8. Review Summary & Click Autofill (& See Magic)
● Review the summary of GSTR 3B form & Click on ‘Autofill Now’ to populate all
the invoices and ITC claim to the 3B form

Part 1(c) : Preparing GSTR-3B Form by
Directly Filling Data
If you know all the values to be filled, you can directly fill the GSTR 3B details on
ClearTax using Summary Mode and use the same data on GSTN Portal

Step 1. Login to ClearTax GST & Select Business
● Login to your ClearTax GST account. Select the business for which you wish
to prepare GSTR 3B and choose ‘Work on This’.
● If you are a tax practitioner, please select your clients’ businesses one by one

Step 2. Start Working on GST Returns & Select GSTR 3B
● Select ‘Work on GST Returns’
● Select ‘File GSTR 3B’ and click on ‘Start Now’

Step 3. Select Summary Mode of GSTR 3B Filing
● A popup will appear asking you to select mode of GSTR 3B preparation.
Choose ‘Summary Mode’

● Fill all the fields with necessary data. If you need help to understand any
information, click “Explain this”. This section is extremely important to do
error free filing, since everyone is doing for first time
Step 4a. Fill details of outward supplies & inward supply under reverse
charge
If you want to understand more about these details, click here
Value of Invoices + Value of Credit or
Debit Note + Advance Receipts

Step 4b. Fill details of interstate supplies to unregistered, composition
scheme dealers & UINs
Enter the state for
every type of supply
Total Taxable Value
for each State/ UT
*must not exceed amount
declared under Table
3.1(a)
**Do not mention amount
of Cess
● Fill all the fields with necessary data. If you need help to understand any
information, click “Explain this”

Step 4c. Fill details of Input Tax Credit
● Fill the details of ITC available, ITC reversed and ineligible ITC. If you need
help to understand any information, click “Explain this”

Step 4d. Fill Values of exempt, nil-rated and non-GST inward supplies
● Fill the transaction value of these inward supplies.
Purchases from a
person registered
in other state
Purchases from a
person registered
within your state
● No taxes will be involved in any of these inward supplies or purchases.

Step 5. Go to GSTN Portal to file
● Once you are sure of all the data, go to GSTN portal for Filing GSTR 3B
● Go to filing steps on GSTN Portal

Part 2 : Filing GSTR-3B Return
Once you have prepared your GSTR-3B data and have validated it with ClearTax,
you need to file your returns on GSTN Portal

1. Visit www.gst.gov.in - The GST Home page will be displayed.
2. Login to the GST Portal with your valid credentials.
3. Click Services > Returns > Returns Dashboard
4. This displays the File Returns page. Select the Financial Year & Return Filing
Period (month) for which you want to file the return from the drop-down list.
Step 1. Go to Return dashboard on GST portal

Step 2. Select Monthly Return on GST Portal
5. Click the SEARCH button.
6. Click the PREPARE ONLINE button.

Step 3. Copy the data from ClearTax & Save
● You have already filled details on
ClearTax GST
● Copy the value from ClearTax
GST software to the relevant
tables on the government portal
● Click on Save GSTR 3B

Step 4. Pay any Interest or Late Fee
1. Click the 5.1 Interest and Late Fee tile and enter the amount of all taxes.
2. Click the CONFIRM button.

Step 5. Finalize & Submit the GSTR-3B form
● Click the SAVE GSTR-3B button at the bottom of the page.
● A success message will be displayed on the top of the page once every detail
is saved
● Click the SUBMIT button to submit the finalized GSTR-3B return.
● Once you have submitted GSTR 3B, option to pay of taxes will be shown

Step 6. Pay the necessary taxes
1. Click the Payment of Tax tile
2. Click on Check Balance button

Step 7. File GSTR-3B with DSC or EVC
● Click the OFFSET LIABILITY
button to pay off the liabilities
● Click on OK Button
● From the Authorised
Signatory drop-down list,
select the authorized
signatory
● Click the FILE GSTR-3B
WITH DSC or FILE GSTR-3B
WITH EVC button

● If you select DSC, then click the PROCEED button & Select the certificate and
click the SIGN button.
● If you selected EVC, Enter the OTP sent on email and mobile number of the
Authorized Signatory registered on the GST Portal. Click the VALIDATE OTP
button.
Step 8. Complete Filing with DSC or EVC

9. Success Message
● After successful filing, a success
message will be displayed
● You can go back and check monthly
returns. It should display “Status - Filed”

Definition & Explanation of Terms
in GSTR 3B Form
In this section, we will explain you the meaning of each of the terms used in
GSTR-3B form

Other Outward Supplies (Nil-Rated, Exempted):
Details of taxable value of all those goods/services supplied, for which the rate of tax notified is NIL or which
have been fully exempted.
For example, dairy produce, birds eggs, natural honey are zero-rated and exports of such supplies have to
be detailed under this category.
Inward supplies (Liable to Reverse Charge):
When you purchase products from a supplier who is not GST-registered, you have to pay tax on that
purchase,too. Such cases fall under Reverse Charge.
You will also have to pay tax if you purchase goods or services from a registered supplier, but the product
itself falls under Reverse Charge.
For such transactions, the liability of tax payment falls on the receiver, and the receiver needs to furnish the
details of taxable value and tax payable in the form.
Outward & Inward Supplies on reverse charge

The details of outward supply or sale of goods or services (both interstate or intrastate) needs to be
mentioned under this head. This has to be supported with inward details of purchases of those goods or
services which are categorized under Reverse Charge. Let us explain you each item under this head.
Outward Taxable Supplies (other than Zero-Rated, Nil-Rated and Exempted Supplies)
Businesses need to provide complete details of taxable value and tax payable on all goods/services
supplied, other than those classified as zero-rated, nil-rated and exempted goods or services.
Value of Taxable Supplies = Value of invoices + (Value of debit notes – Value of credit notes) + (Value of
advances received for which invoices have not been issued in the same month * – Value of advances
adjusted against invoices**)
* to be included in the Value of Taxable Supplies as taxes needs to on advance receipts for a future sale or supply.
** Advance receipts on which tax has already been paid and which must be excluded from the original invoice value to avoid
double taxation.

Outward Taxable Supplies (Zero-Rated)
Under this head, it is important to mention the details of taxable value of goods/services exported outside
India or supplied to SEZ (deemed export). If you don’t have any exports, you can mention 0.
1. Deemed Exports- These are those transactions in which goods supplied do not leave country, and
the payment for such supplies is received either in Indian rupees or in free foreign exchange. For
example, supply of goods by a DTA (Domestic Tariff Area) to EOU (Export Oriented Unit) within India
is deemed as an export of goods or service.
2. Export under Bond/LUT- Supply of goods or services, or both, under bond or Letter of
Undertaking, without payment of IGST is also considered as export. Businesses can then claim a
refund of unutilised ITC on purchases of inputs used for supplying the exported goods or services.
3. Export with IGST- Any exporter or United Nations or Embassy or other agencies/bodies which
supplies goods or services, or both, after paying the IGST can claim refund of the IGST paid.
4. Export to SEZ- Since supply of goods or services to SEZ is treated as zero-rated supply, hence no
IGST will be paid.

Non-GST Outward Supplies
Under this heading, it is mandatory to provide the details of taxable value of goods/services supplied
which do not fall under the ambit of GST.
Examples of such goods
a) alcohol (for human consumption)
b) petroleum products
viz. petroleum crude, motor spirit (petrol), high speed diesel, natural gas and aviation turbine fuel.

Under this head further break up of ‘Outward taxable supplies’ needs to be provided. Here you must
mention the inter-state supplies which are made to
● unregistered persons
● composition dealers
● those who hold a UIN
The following are granted a UIN:
● any specialized agency of the United Nations Organization, or
● any Multilateral Financial Institution and Organization notified under the United Nations (Privileges
and Immunities) Act, 1947 (46 of 1947), or
● Consulate/Embassy of foreign countries, or
● any other person or classes of person notified by the Commissioner who shall be liable to obtain UIN
Inter-State supplies made to unregistered persons, composition
taxable persons and UIN holders

After mentioning the amount of taxes payable for outward supplies and inward supplies under reverse
charge, the eligible ITC to be claimed must also be mentioned. Your net tax liability will therefore be the
difference between total taxes payable and eligible ITC.
Tax Liability = Total Taxes Payable - Eligible ITC
● Import of goods - Amount of tax paid on import of goods needs to be provided
● Import of services - Amount of tax paid on receipt of services from outside India needs to be
provided
● Inward supplies liable to reverse charge (other than 1 & 2 above) - If you have purchased any
goods or received any services which fall under Reverse Charge, then tax paid will be provided as an
Input Tax Credit in the subsequent month
● Inward supplies from ISD - In case a business has multiple units and is supplying goods or services
from all such units, the Input Service Distributor can allot Input Tax Credit to each unit. The details of
such allocations, if made, have to be mentioned
Input Tax Credit

Input Tax Credit
All other ITC:
Any other credit as may be applicable and not mentioned above. ITC related to the pre-GST tax period will not
be allowed to be set off against tax liability shown in GSTR 3B for the month of July and August 2017.
ITC reversed:
•As per rules 42 & 43 of CGST Rules:
Reversal of ITC is required in case of exempt supplies or non-business purpose use in respect of inputs/input
services (Rule 42) and capital goods (Rule 43)
•All other ITC: Any other credit as may be applicable and not mentioned above.
Ineligible ITC
•As per section 17(5) : Negative List of ITC,
For Example Amount paid for Membership of a club, health & fitness Centre is included in the negative list
and cannot be claimed
•Others: Any other credit that may be ineligible.

Thanks for reading!
● Go to www.cleartax.in/GST to file or create bills
● Share this guide and help others
● Read our guides, email or call us for any support

GSTR 3B Guide - ClearTax

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