GRIN-Global Status, CIP 2016 February. Angela Hernandez.

1. Diego Gonzalez
d.f.gonzalez@cgiar.org
Angela Hernández
a.hernandez@cgiar.org
GRIN-Global Pilot Data Migration for in vitro
Cassava Collection
GRIN-Global Workshop
8,12 February
Praha, Czech Republic

2. Plan
• Rationale behind
• Data Migration Plan
• Achievements and challenges
• Synchronization between app for tablet and GRIN-Global using web services
• Outputs
• Conclusions
• Issues for a successful adoption
• Workplan phase II

3. CIAT –Genetic Resources Program
Germplasm registered into Multilateral System of the Treaty
Crop Conservation Rank No. of Taxa No. of origin
country
No of
Accessions
Bean
(Phaseolus)
Seeds 1 46 110 37.560
Tropical
Forages
Seeds 1 734 75 23.140
Cassava
(Manihot)
in vitro 1 33 28 6.643
813 67.343Germplasm accessions as International Public Goods

4. Rationale behind
Over the last 15 years CIAT has developed an "in house" genetic resources information system, which
makes data about the collections available on the web, and supports the genebank workflows.
 Software (data entries, reports) technology is becoming outdated
 Poor scalability and problems with the new versions of operating systems and web
applications.
Evaluate an alternative for adoption: GRIN-Global
• Pilot data migration for in vitro Cassava collection
• To capitalize on possible community of practice

5. GRIN-Global Pilot Data Migration for in vitro Cassava Collection
Duration: 1 Year (2015)
The objective of this Project is to develop a plan of data migration from the CIAT-GRP
information system to GRIN-Global and integrate one of our mobile applications with
this system in view of the possible adoption
Work team:
• in vitro Cassava Genebank Staff (2): Coordinator, Assistance
• documentation & databases Genebank Staff (2): Coordinator, Systems Analyst

6. Achievements and Challenges
Data migrated and
validated
Genebank processes
Introduction/Acquisition Indexation Conservation Regeneration Safety duplication Characterization / EvaluationsDistribution
Data Mapping /
Migration requirements
CIAT GRP
Cassava
Database
GRIN-
Global data
dictionary
Genebank
documentation
needs
Source DB
Staging
tables GG DB
Transform
LoadExtract
Cleansing
Tool developed
with the rules of migration Curation data
• Disaggregate
tables
• Duplicate data
• Data with special
characters,
misspelled
• Data consistency
• Integrity

7. • Definition of Inventory Maintenance Policies for in vitro Cassava Collection
• Changes in the names of the dataviews according with the genebank handling
• Inventory definitions
• Definition of code values (actions names)
• Translation to Spanish the field names
• Added trigger to GG Database to enable automatic indexation availability
• Modifying SQL in some Dataviews
Add the third administration in geography, adapt the format of genebank
accessions and correction the cooperator site on the website
• Add unique indexes in GG Database: many records from source database are
composed of more than one attribute that makes them unique, because in bringing
them to GG there were duplication problems
Achievements and Challenges

9. •Process
selected
•Requirements
•Evaluate the
connectivity
GRIN-Global
•GG schema
Analysis
• Mobile
app
• Web
services
app
Design /
Develop
Test and
validations
Test User
validation
Implementation
Mobile Synchronization with GG
Mobile data capture and barcode/QR codes in order to support the data quality

10. GRIN-Global Mobile Tablet
Mobile application allows users to capture data related to genebank
actions such as monitoring, subculture evaluations, etc.

11. GG
Database
Invitro_Tablet

12. Outputs
Pilot data migration
• Document Plan data migration
• Tool for data migration (Java application stand
alone)
• Mapping rules
• Extraction
• Transformation
• Load
• Document Data Mapping
• Document Migration validations
• Document recommendations
Mobile synchronization with GRIN-Global
• Mobile application for Android Tablet
• Register inventory actions
• For one selected process for this pilot
• Web services for Synchronization (Java RestFul)
• Technical documentation
• Source code

13. Conclusions
• Migration all available data was successfully achieved and valid in GRIN-
Global
• Establish a plan and lessons learned for possible adoption
• GG offers more and useful attributes for collections documentation
• Usability of search tool is very low, therefore it needs to be improved
• As commonly observed by users, the usability of GG to manage Cassava
collection has an acceptable rating although there are many observations
and recommendations to get an optimal management of clonal
collections
• Users perceive the adoption has a high learning curve

14. Issues for a successful adoption
GRIN-Global should improve in usability:
• Dataviews names that are defined in the Curator Tool also reflected in the tabs or views of the
Search Tool
• All labels must be customizable
• The pseudo SQL search tool should keep the names of the label dataviews and not the
attributes
• All labels in wizards meet the appropriate sizes for your text is fully visible
• Admin tool should allow to create and update indexes
• All codes values share customizable, in case of any default this should be documented
• E.g.: low inventory is by default. Auto deduction is performed in inventory as well
• Expand the number of characters in the acronym (acronym for institution in Cooperators)
• Search tool should allow to hide columns.

15. Issues for a successful adoption
CIAT side should meet the needs of usability for the in vitro genebank :
The concepts of GRIN-Global are clearly oriented to the management of seed
collections which requires the completion of certain adaptations for the
management of in vitro collection for the adoption of this system.
• Improve usability and make adjustments necessary to facilitate data
management for in vitro collection
• Make adjustments to the dataviews, triggers
• Tablets and web services
• Using tablets to facilitate the identification of management QR codes

16. Issues for a successful adoption
• Expose to the GRIN-Global community the needs of tool improvement
• Management requirements in terms of functionality should be clear (that I like)
-> Community GRIN-Global, Trust, USDA
• Avoid changing the source code of GRIN-Global
• Maintaining an "organic" scheme that allows for growth with the use of web
services to meet the needs of data collection with mobile solutions (Tablet
applications)
• High demand for Training and Support (at the beginning)
• Licensing costs for GG server are not assumed by CIAT; they are borne by the
Genetic Resources Program.

17. Interfaces with existing systems

18. Pilot Data Migration
Phase II
Continuity with the pilot of the GRIN-Global cassava collection in vitro
We need to fill gaps in GRIN-Global in order to meet the needs of usability
in vitro bank
• Improve usability and make adjustments necessary to facilitate data
management for in vitro collection
• Make adjustments to the dataviews, triggers
• Data entry using tablets and web services
• Using tablets facilitate the identification of management QR codes

19. Activity Timeline Output
User Practical sessions February 2016 User feedback
Analysis and planning of
usability requirements
March 2016 Document of analysis
requirements
Plan of implementation
Design and develop interfaces
(web services, app mobile)
and adaptations (dataviews,
triggers) according to the
requirements
April – September 2016 Interfaces developed
Adaptations developed
Technical documentation
Tests October-December 2016 Tests and corrections
Technical documentation
Transition planning &
maintains parallel systems
November –December 2016 Ensure resources (Licensing
costs, server)
Document of transition plan
Review and analyze the
processes of management of
seed collections
October –December 2016 Document of analysis
requirements
Phase II