The document provides an overview of David Allen's productivity method called Getting Things Done (GTD). It discusses the key principles of GTD including capturing all tasks, clarifying actions, and organizing tasks into projects, actions, and a waiting list. It also summarizes the five stages of mastering GTD workflow as capture, clarify, organize, reflect, and engage. Finally, it outlines how to set up systems for time, space, tools, filing, and collecting tasks.
Introducing GTD®
* “If my mind had a mind, I wouldn’t need
a system.” – David Allen
* GTD® is the popular shorthand for
Getting Things Done®
* “…a powerful method to manage
commitments, information, and
communication.”
Getting things done - A narrative summarySameer Mathur
A narrative chapter-by-chapter summary of David Allens Best selling book "Getting Things Done". Highlights the different models and workflows presented by Allen to generate stress free productivity
Getting Things Done (GTD) is a geek-friendly task (and life) management methodology by David Allen. This slide was used in my presentation at Barcamp Bangkok 4 (2010)
Introducing GTD®
* “If my mind had a mind, I wouldn’t need
a system.” – David Allen
* GTD® is the popular shorthand for
Getting Things Done®
* “…a powerful method to manage
commitments, information, and
communication.”
Getting things done - A narrative summarySameer Mathur
A narrative chapter-by-chapter summary of David Allens Best selling book "Getting Things Done". Highlights the different models and workflows presented by Allen to generate stress free productivity
Getting Things Done (GTD) is a geek-friendly task (and life) management methodology by David Allen. This slide was used in my presentation at Barcamp Bangkok 4 (2010)
Getting Things Done - internal implementation planHerbJones
David Allen's "Getting Things Done" system was exactly what my small business needed to get lean, efficient and most importantly reduce stress.
We hope that this presentation empowers you to employ this system for your own team. You won't regret it.
Regardless of where you are in your journey — either thinking about to start or being in the midst of the chaos — getting organised and knowing what to focus on and staying focused over time is one of the most important skills to learn and practice.
That’s why I created a free workbook for you summarising the book ‘Getting Things Done'
Learn more at:
http://startupgeist.com/book-summary-getting-things-done/
What if someone told you that you have the power to capture everything that you need to track or remember everything that is in your physical inbox, e-mail inbox, tape recorder, notebook, PDA or any combination of these? In addition to that, you can immediately access that information to get you started immediately? David Allen outlines the philosophies on Getting Things Done.
Getting Things Done - internal implementation planHerbJones
David Allen's "Getting Things Done" system was exactly what my small business needed to get lean, efficient and most importantly reduce stress.
We hope that this presentation empowers you to employ this system for your own team. You won't regret it.
Regardless of where you are in your journey — either thinking about to start or being in the midst of the chaos — getting organised and knowing what to focus on and staying focused over time is one of the most important skills to learn and practice.
That’s why I created a free workbook for you summarising the book ‘Getting Things Done'
Learn more at:
http://startupgeist.com/book-summary-getting-things-done/
What if someone told you that you have the power to capture everything that you need to track or remember everything that is in your physical inbox, e-mail inbox, tape recorder, notebook, PDA or any combination of these? In addition to that, you can immediately access that information to get you started immediately? David Allen outlines the philosophies on Getting Things Done.
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BONUS: Download this free Journaling Template:
https://lifeboarding.co/bonus-journaling
If you liked this presentation you can download it here:
https://lifeboarding.co/presentation-download-journaling
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Officevibe put together some incredible statistics about employee recognition.
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An immersive workshop at General Assembly, SF. I typically teach this workshop at General Assembly, San Francisco. To see a list of my upcoming classes, visit https://generalassemb.ly/instructors/seth-familian/4813
I also teach this workshop as a private lunch-and-learn or half-day immersive session for corporate clients. To learn more about pricing and availability, please contact me at http://familian1.com
David Allen's amazing book on productivity sets up a wonderful blueprint to help us all get the most out of our day by managing our workload better, avoiding distractions enabling us to - get things done.
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As librarians and information workers, we are experts at managing and organising collections. But what about our own information? How do we manage incoming information such as emails, blog posts, paperwork etc.? How do we prioritise what tasks we should be doing? How do we break down projects into more manageable tasks and track our progress? This session will introduce you to the basics of David Allen's Getting Things Done principles and consider how you can apply this in your own work. It will include active discussion and practical examples of some of the tools you can use to help you Get Things Done.
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8. Welcome to Getting Things Done
“WARNING: Reading Getting Things Done
can be hazardous to your old habits of
procrastination.”
- Carola Endicot
Director, Quality Resources,
New England Medical
Centre
9. David Allen
• A management consultant and
executive coach
• Called a personal productivity guru
• Published Getting Things Done in 2001
“Your mind is for having ideas, not
holding them.”
- David Allen
10. What Getting Things Done gives you
More
Energy
Be
Maximally
Efficient
Confident
Being
Present
in
Moment
More
Clarity in
Thoughts
Being
More
Relaxed
11. A New Practice for a New Reality
The true challenge is to determine what to do with
ambiguous tasks and projects
12. A New Practice for a New Reality
Too much "stuff" stored in a person’s short-term
memory can blow a fuse.
Conscious mind is a focusing tool, not a storage place.
13. A New Practice for a New Reality
Free yourself of the "open loops"
14. A New Practice for a New Reality
David Allen says by “Horizontal focus”
15. A New Practice for a New Reality
Write down the outcomes you
wish to achieve
For every outcome, determine
the "next physical action" to
move the situation forward
Remind and Review regularly
16. A New Practice for a New Reality
Make your “mind like water”, to get things done
17. The Five Stages of Mastering Workflow
Capture
• Clean your head and capture everything in a container
Clarify
• For each item check what’s the next action
Organize
• Plan the next actions
Reflect
• Review your lists of actions and reminders daily
Engage
• Making choices what and how to act next
18.
19. 1. Purpose and Principles: Asking the question “Why”- to define
success, create decision-making criteria, align resources,
motivate, clarifying focus and expand options
The Five Phases of Project Planning
20. The Five Phases of Project Planning
2. Envision an Outcome: Clarity and focus about ones vision and
outcomes helps ones brain’s reticular activating system (RAS) to
start making one aware of how it can happen
WHAT?
21. 3. Brainstorming: Clarity and focus about ones vision and
outcomes helps ones brain’s reticular activating system (RAS) to
start making one aware of how it can happen
INTERNALLY EXTERNALLY
Eg Mind mapping, Whiteboard
The Five Phases of Project Planning
22. The Five Phases of Project Planning (cont…)
3. Brainstorming:
Keys to good brainstorming: DON’T
a) Judge
b) Challenge
c) Evaluate
d) criticize
23. The Five Phases of Project Planning (cont…)
4. Organizing: Identify major pieces, sort into either
components, sequences or priority, detail out, determine next
steps
24. The Five Phases of Project Planning (cont…)
5. Next Actions: Identify actions to be taken now leaving aside
the dependent ones
25. Setting Up Time, Space and Tools
1. Setting Aside Time:
Smaller Chunks for
a couple of days
Large chunk of Uninterrupted
time eg weekend or holiday
26. Setting Up Time, Space and Tools
2. Setting up the Space: Set up space at home, work
and in transit.
Central Cockpit of Control
a) Writing Surface
b) Room
c) Phone
d) Computer
e) Stacking Trays
f) Working file drawers
g) Paper
h) Writing Instrument
27. Setting Up Time, Space and Tools
3. Tools:
THINGS REQUIRED
a) Stacking paper tray
b) Plain paper
c) Paper-handling
supplies
d) Automatic labeler
e) File folders
f) Calendar
g) Trash/recycling bins
h) Planner
28. Setting Up Time, Space and Tools
4. Filing System
Filling
system at
hand
distance
from
workplace
Only one
filling
system
“Where could item
be?” Should have 2-
3 possible answers
only
Quick item
filling, less
than a minute
Purge filling
system once
a year
29. Collection: Corralling Your “Stuff”
What needs to be collected How to collect it most effectively
Collections
30. Collection: Corralling Your “Stuff”
Collection Tools
Physical In-Basket
Paper-based note-taking
devices
E mail
Electronic note-
taking devices
Voice-recording
devices
31. Collection: Corralling Your “Stuff”
Physical: Gather all physical things you need to process:
paperwork, business cards, notes, etc.
Transform all items into discrete
items of work
Transform into physical form
that can be put in a basket or
work stack
If it does not fit on the stack,
label the item on a piece of
paper and put it on the 'work
stack'
33. Collection: Corralling Your “Stuff”
Mental: Do a mental mind sweep of everything one
needs to process, including professional and personal
commitments
Psychic RAM :
to uncover anything that
may be residing in one’s
mental space
34. Clarifying: Getting “In” to Empty
Collect everything
Identify each item
Decide what to do with each
of the items in the "in" box
35.
36. Clarifying: Getting “In” to Empty
Put the top item first (FIFO mostly)
Never put everything back into “in”
37. Clarifying: Getting “In” to Empty
Is the task
actionable?
Trash
Not of any use
Incubate
Someday/May be list
Reference
Retrievable when
required
No
38. Clarifying: Getting “In” to Empty
Is the task
actionable?
Do it
(when action takes
<2 min)
Defer it
(to the appropriate
person)
Delegate it
(do it later)
Yes
39. Clarifying: Getting “In” to Empty
Nothing goes back into “in”
The “in” tray is a processing station, not a storage bin.
40. 7 basic categories of things to keep track
A Projects List
A single place to review all projects for needed actions.
41. Calendared Actions and Information
• Actions that must be done on a
specific day or time
•Put it On Calendar
•Triggers for
• Activating projects,
• Events one might want to participate
in
• Decision catalysts
42. Next actions: To-Do List
• Record Next and Scheduled actions
• Utilize Contexts
• Errands
• Computer
• Online
• Home
• Calls
• May Assign project/Tags
• Accessible from anywhere
43. A “waiting for” list: Waiting for others to complete
Actions that are not yours to do, but ones that you
still need to know about
Needed When you
• Delegate an item to someone,
• Leave a voicemail or email with a request to get back to me or
• Anytime someone makes a promise that they're going to do an action I need
to know about.
Track All of those balls in all of
those other courts.
45. Review your Daily Calendar
& Daily Tickler Folder
Review your Action List
Reflecting : Keeping it all fresh and functional
A few seconds a day is usually all you need for review
46. Reflecting : Keeping it all fresh and functional
Updating Your System : Weekly Review
Get Clear Get Current Get Creative