This document discusses functional information systems and provides examples. A functional information system provides detailed information for specific activities and summarized information for management. It is characterized by many small database changes, systematic records, routine actions, and important data preparation efforts. Examples discussed include marketing, human resources, accounting, production, manufacturing, and finance information systems. They each provide specialized information and processing for their respective functions.

1. FUNCTIONAL INFORMATION SYSTEM
BY AMIT PANDEY & GANESH HEGDE

2. MEANING
 “A functional information system is a system that provides
detailed information for a specific type of activity or related
group of activities, as well as summarized information for
management control of such activities”.

3. CHARACTERISITCS
Many small changes in a large database
Systematic records (mostly numerical)
Routine actions & updating
Data preparation is a large & important effort

4. EQUIPMENT REQUIREMENTS OF FUNCTIONAL INFORMATION SYSTEMS

Large auxiliary storage

Dual use files

Moderate input/output requirements

Flexible printing capacity

Offline data entry

Often difficult to define the problem

Needs fast random access to large storage capacity

Organization of computer storage is difficult

Versatile inquiry stations desirable

5. FUNCTIONAL INFORMATION SYSTEM
 Information System for Marketing (MIS)
 Information System for HR Management (HRIS)
 Information System for Accounts
(AIS)
 Information System for Production & Manufacturing
 Information System for Finance Management

6. INFORMATION SYSTEM - MARKETING
Definition :
Marketing Information System(MIS) is a computer
based system that works with other functional
information systems to support the firm’s management in
solving problems that relates to marketing of the firm’s
products.

7. INPUTS
 Transaction Processing Data
 Marketing Research Data
 Marketing Intelligence Data
 External Environment Data
 Strategic Plan
OUTPUTS
Product Planning
Place Planning
Promotion
Pricing
Budget Allocation
Sales Forecast

8. INFORMATION SYSTEM FOR PERSONNEL

9. PERSONNEL INFORMATION SYSTEM
 Recruitment – Position Inventory, Recruitment using
Internet, Employee Selection
 Maintenance & Development – Training &
Development, Performance Evaluation, Turnover &
Absenteeism analysis
 Human Resources Management & Planning – Personal
Information & Privacy Issues, Compensation & Benefits

10. INFORMATION SYSTEM FOR ACCOUNTING MANAGEMENT
(AIS)

11. INFORMATION SYSTEM FOR ACCOUNTS (AIS)

Accounting Information System performs the firm’s accounting
applications. A high volume of data processing characterizes these
applications. Data manipulation, data storage & document preparation.
Process

Recording

Posting to Subsidiary Ledger

Posting to General Ledger

Posting Cycle

12. CHARACTERISTICS

Performs necessary tasks

Adheres to relatively standardized procedures

Handles detailed data

Has a primarily historical focus

Provides minimal problem solving information

13. INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING
PRODUCTION
PROCESS
Schedule
Production
Source Raw
Material
Check Inventory
Receive Order
Allocate
Resources
Complete
Job
Quality
Testing
Send
Order

14. INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING
The Manufacturing Information System is a set of tools for managing the
flow of manufacturing production data throughout the enterprise. This IS
was designed to provide tools for both IT & Operations personnel who
would deliver services to anyone in the plant.
 Tasks :
 Plant activity scheduling
 Material requirement assessment
 Material reallocation between orders
 Dynamic inventory management
 Grouping work orders by characteristics
 Resource qualification for task completion


15. TYPES OF MANUFACTURING ISS
 Automation Systems
 Logistics Systems
 Material Requirement Planning(MRP)
 Manufacturing Resource Planning(MRP II)
 Agile Manufacturing Environment
 Enterprise Resource Planning

16. INFORMATION SYSTEM FOR FINANCE

The term Financial Information System is used to describe the CBIS subsystem
that provides information to persons & groups both inside & outside the firm
concerning the firm’s financial matters.

Functions:
Integrate financial & operational information from multiple sources
Provide easy access to data
Make data available immediately
Analyze historical & current financial activity
Monitor & control the use of funds over time






17. MODEL OF FINANCIAL INFORMATION SYSTEM
Input subsystem
Forecasting
subsystem
Internal resources
Internal
audit
subsystem
Environmenta
l sources
Data
base
Funds mgmt
subsystem
Control
subsystem
Financial
intelligence system
DATA
INFORMATION
USERS