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SYSTEM


The term system is generally used for a group of actions,
personnel and procedure, used for processing data.



It is a set of activities may or may not involve computers.



System is group of inter related components working
together towards a common goal by accepting inputs and
producing outputs in an organized transformation process.
Functions of systems
1.

INPUT

2.

PROCESSING

3.

OUTPUT

4.

CONTROL

5.

FEEDBACK
Types of Systems from a Functional
Perspective
1.

Sales and Marketing Systems

2.

Manufacturing and Production System

3.

Finance and Accounting Systems

4.

Human Resources Systems
1. Sales and Marketing Systems


The sales and marketing function is responsible for selling the
organization’s product or service.



Marketing is concerned with identifying the customers for the
firm’s products or services, determining what they need or
want, planning and developing products and services to meet
their needs and wants.



Systems that help the firm identify customers for the firm’s
products or services, develop products and services to meet
customers’ needs and wants.
Information systems are used in sales and marketing
in a number of ways.


STRATEGIC LEVEL : Sales and marketing systems monitor

trends affecting new products and sales opportunities,
support planning for new products and services, and monitor
the performance of competitors.


MANAGEMENT LEVEL : sales and marketing systems support

market research, advertising and promotional campaigns,
and pricing decisions. They analyze sales performance and
the performance of the sales staff.


KNOWLEDGE-LEVEL : At this, sales and marketing systems

support marketing analysis workstations.



OPERATIONAL LEVEL : Sales and marketing systems assist

in locating and contacting prospective customers, tracking
sales, processing orders, and providing customer service
support.
2.

Manufacturing and Production Systems



The manufacturing and production function is responsible
for actually producing the firm’s goods and services.



Manufacturing and production systems deal with the
planning, development, and maintenance of production
facilities



Systems that deal with the planning, development, and
production of products and services, and with controlling the
flow of production


STRATEGIC-LEVEL : manufacturing systems deal with the

firm’s long-term manufacturing goals, such as where to
locate new plants or whether to invest in new manufacturing
technology


MANAGEMENT LEVEL : manufacturing and production

systems analyze and monitor manufacturing and production
costs and resources.


KNOWLEDGE LEVEL : manufacturing and production systems

create and distribute design knowledge or expertise to drive
the production process,


OPERATIONAL LEVEL : manufacturing and production systems

deal with the status of production tasks.
3. Finance and Accounting Systems


The finance function is responsible for managing the firm’s
financial assets, such as cash, stocks, bonds, and other
investments in order to maximize the return on these
financial assets.



The accounting function is responsible for maintaining and
managing the firm’s financial records— receipts,
disbursements, depreciation, payroll—to account for the
flow of funds in a firm



The accounting function is responsible for maintaining and
managing the firm’s financial records— receipts,
disbursements, depreciation, payroll—to account for the
flow of funds in a firm


STRATEGIC-LEVEL : Systems for the finance and accounting

function establish long-term investment goals for the firm


MANAGEMENT LEVEL : Information systems help managers

oversee and control the firm’s financial resource


KNOWLEDGE LEVEL : Systems support finance and

accounting by providing analytical tools and workstations for
designing the right mix of investments to maximize returns
for the firm.


OPERATIONAL LEVEL : Systems in finance and accounting

track the flow of funds in the firm through transactions such
as paycheques, payments to vendors, securities reports,
and receipts.
4. Human Resources Systems


The human resources function is responsible for
attracting, developing, and maintaining the firm’s work
force.



Human resources information systems support activities
such as identifying potential employees, maintaining
complete records on existing employees, and creating
programs to develop employees’ talents and skills.



Systems that maintain employee records; track employee
skills, job performance, and training; and support planning
for employee compensation and career development.


STRATEGIC-LEVEL : Human resources systems identify the

manpower requirements (skills, educational level, types of
positions, number of positions, and cost) for meeting the
firm’s long-term business plans


MANAGEMENT LEVEL : Human resources systems help

managers monitor and analyze the recruitment, allocation,
and compensation of employees.


KNOWLEDGE LEVEL : Systems for human resources support

analysis activities related to job design, training, and the
modelling of employee career paths and reporting
relationships.


OPERATIONAL LEVEL : The recruitment and placement of the

firm’s employees.
Different types of information system from functional perspective

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Different types of information system from functional perspective

  • 1.
  • 2. SYSTEM  The term system is generally used for a group of actions, personnel and procedure, used for processing data.  It is a set of activities may or may not involve computers.  System is group of inter related components working together towards a common goal by accepting inputs and producing outputs in an organized transformation process.
  • 4. Types of Systems from a Functional Perspective 1. Sales and Marketing Systems 2. Manufacturing and Production System 3. Finance and Accounting Systems 4. Human Resources Systems
  • 5. 1. Sales and Marketing Systems  The sales and marketing function is responsible for selling the organization’s product or service.  Marketing is concerned with identifying the customers for the firm’s products or services, determining what they need or want, planning and developing products and services to meet their needs and wants.  Systems that help the firm identify customers for the firm’s products or services, develop products and services to meet customers’ needs and wants.
  • 6. Information systems are used in sales and marketing in a number of ways.  STRATEGIC LEVEL : Sales and marketing systems monitor trends affecting new products and sales opportunities, support planning for new products and services, and monitor the performance of competitors.  MANAGEMENT LEVEL : sales and marketing systems support market research, advertising and promotional campaigns, and pricing decisions. They analyze sales performance and the performance of the sales staff.
  • 7.  KNOWLEDGE-LEVEL : At this, sales and marketing systems support marketing analysis workstations.  OPERATIONAL LEVEL : Sales and marketing systems assist in locating and contacting prospective customers, tracking sales, processing orders, and providing customer service support.
  • 8. 2. Manufacturing and Production Systems  The manufacturing and production function is responsible for actually producing the firm’s goods and services.  Manufacturing and production systems deal with the planning, development, and maintenance of production facilities  Systems that deal with the planning, development, and production of products and services, and with controlling the flow of production
  • 9.  STRATEGIC-LEVEL : manufacturing systems deal with the firm’s long-term manufacturing goals, such as where to locate new plants or whether to invest in new manufacturing technology  MANAGEMENT LEVEL : manufacturing and production systems analyze and monitor manufacturing and production costs and resources.  KNOWLEDGE LEVEL : manufacturing and production systems create and distribute design knowledge or expertise to drive the production process,  OPERATIONAL LEVEL : manufacturing and production systems deal with the status of production tasks.
  • 10. 3. Finance and Accounting Systems  The finance function is responsible for managing the firm’s financial assets, such as cash, stocks, bonds, and other investments in order to maximize the return on these financial assets.  The accounting function is responsible for maintaining and managing the firm’s financial records— receipts, disbursements, depreciation, payroll—to account for the flow of funds in a firm  The accounting function is responsible for maintaining and managing the firm’s financial records— receipts, disbursements, depreciation, payroll—to account for the flow of funds in a firm
  • 11.  STRATEGIC-LEVEL : Systems for the finance and accounting function establish long-term investment goals for the firm  MANAGEMENT LEVEL : Information systems help managers oversee and control the firm’s financial resource  KNOWLEDGE LEVEL : Systems support finance and accounting by providing analytical tools and workstations for designing the right mix of investments to maximize returns for the firm.  OPERATIONAL LEVEL : Systems in finance and accounting track the flow of funds in the firm through transactions such as paycheques, payments to vendors, securities reports, and receipts.
  • 12. 4. Human Resources Systems  The human resources function is responsible for attracting, developing, and maintaining the firm’s work force.  Human resources information systems support activities such as identifying potential employees, maintaining complete records on existing employees, and creating programs to develop employees’ talents and skills.  Systems that maintain employee records; track employee skills, job performance, and training; and support planning for employee compensation and career development.
  • 13.  STRATEGIC-LEVEL : Human resources systems identify the manpower requirements (skills, educational level, types of positions, number of positions, and cost) for meeting the firm’s long-term business plans  MANAGEMENT LEVEL : Human resources systems help managers monitor and analyze the recruitment, allocation, and compensation of employees.  KNOWLEDGE LEVEL : Systems for human resources support analysis activities related to job design, training, and the modelling of employee career paths and reporting relationships.  OPERATIONAL LEVEL : The recruitment and placement of the firm’s employees.