Organizations should have a good filing system to keep documents safe and easy to find. There are several types of filing systems including alphabetical, numeric, geographical, and chronological. Alphabetical filing organizes documents by name and is the most popular. Numeric filing uses numbers broken into color-coded groups to easily locate files. Geographical filing files by location such as country or province for accounting purposes. Chronological filing arranges documents by date and is often used for bills or banking records needed for a limited time.

1. FILING
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2. Filing means keeping documents in
a safe place and being able to find
them easily and quickly
WHY SHOLUD ORGANIZATIONS HAVE A
GOOD FILING SYSTEM
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3.  Alphabetical Filing
 Numeric Filing
 Geographical Filing
 Chronological Filing
TYPES OF FILING SYSTEM
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4.  This is the most popular way to file, mainly because
people tend to be comfortable thinking about names.
The file name can be based on a client, business
name, surname, geographical or any other word
based information.
ALPHABETICAL FILING
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5.  This is the perfect system if you have thousands of files in
sequential order, as it makes file retrieval faster. It’s easier to
find numbers compared to names. As each number is has its
own colour, the total number of files is broken in to 10 groups
of colour. In turn each group is then broken down by a further
10. To make this system truly effective, a file reference or
index label will need to be added to each file.
NUMERIC FILING
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6.  Geographical filing systems operate generally by province or
country, and then alphabetically or numerically by account
name or number. Reasons for this type of filing can be
several. Countries have different laws and licenses; a
commercial enterprise may have to consider these constraints
as of primary importance.
GEOGRAPHICAL FILING
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7.  Chronological filing is the filing by date. Usually you will find
this used for bills of lading, copies of freight bills, cancelled
cheques, also in some banks or as a reserve file. It is
normally used only where there is little or no reference made
to the record once the transaction is complete.
CHRONOLOGICAL FILING
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