The document discusses effective records and information management. It defines key terms like document, record, file plan, retention and disposal. It explains that documents become records once finalized and must remain unaltered. There are two types of records - ephemeral which have no long-term value, and vital which are critical to operations. A file plan structures records in a logical hierarchy for easy storage and retrieval. Retention schedules provide guidance on how long to keep records before disposal based on legal and business needs. Proper records management promotes good business practices and compliance.
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
Introduction to Records Management @ UNC-Chapel HillUNCrecman
This training module covers the basics of records management at UNC-Chapel Hill. It was created for records management liaisons and any other University employees who are interested in records management.
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
Introduction to Records Management @ UNC-Chapel HillUNCrecman
This training module covers the basics of records management at UNC-Chapel Hill. It was created for records management liaisons and any other University employees who are interested in records management.
Understanding records management print and electronicFe Angela Verzosa
lecture presented by Fe Angela M. Verzosa at the Seminar Workshop sponsored by De La Salle University- Dasmarinas, on 4 December 2014 at Luis Aguado Viewing Room, Aklatang Emilio Aguinaldo, DLSU-Dasmarinas, Cavite
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
This presentation is about the importance of records management. It also has the different types of records with also a video and a chart showing data.
Electronic Records Management An OverviewKen Matthews
It's estimated that more than 90% of the records being created today are electronic. Coupled with the overwhelming growth of electronic messages - most notably e-mail and instant messaging - the management of electronic records has become a critical business issue. How that information is managed has significant business, legal, and technology ramifications. Ultimately, it doesn't matter what medium is used to create, deliver, or store information when determining if content is a record and should be managed accordingly. Electronic Records Management is not a total solution – it must work in concert with good records management programs, good agency business practices, and reliable information technology infrastructures.
This presentation is intended to provide a foundation to address the challenges of effective Electronic Records Management particularly, but not exclusively in a government context.
Understanding records management print and electronicFe Angela Verzosa
lecture presented by Fe Angela M. Verzosa at the Seminar Workshop sponsored by De La Salle University- Dasmarinas, on 4 December 2014 at Luis Aguado Viewing Room, Aklatang Emilio Aguinaldo, DLSU-Dasmarinas, Cavite
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
This presentation is about the importance of records management. It also has the different types of records with also a video and a chart showing data.
Electronic Records Management An OverviewKen Matthews
It's estimated that more than 90% of the records being created today are electronic. Coupled with the overwhelming growth of electronic messages - most notably e-mail and instant messaging - the management of electronic records has become a critical business issue. How that information is managed has significant business, legal, and technology ramifications. Ultimately, it doesn't matter what medium is used to create, deliver, or store information when determining if content is a record and should be managed accordingly. Electronic Records Management is not a total solution – it must work in concert with good records management programs, good agency business practices, and reliable information technology infrastructures.
This presentation is intended to provide a foundation to address the challenges of effective Electronic Records Management particularly, but not exclusively in a government context.
Findability and discoverability of information / records in an organization is dependent on how much it has been worked on in terms of metadata identification, scope notes, etc.
Users are interested in getting the right information that serves their purpose. The content ought to be grouped (classified) so as to enhance its findability. The term taxonomy has bee used in the document to denote indexing.
FORTHCOMING TRAINING IN ELECTRONIC RECORDS MANAGEMENT: Book your slot today from the following Link: http://kenvisiontechniks.com/kenwp/event/electronic-records-information-management/
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Public finance chapter 7, difference between public finance and private finance, Principle of Maximum Social Advantage, Canons of Taxation, Types of Tax, Direct and Indirect Tax, Specific and Ad veloram tax,
ITS 833 – INFORMATION GOVERNANCEChapter 9Information Gover.docxvrickens
ITS 833 – INFORMATION GOVERNANCE
Chapter 9
Information Governance and Records Information Management Functions
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CHAPTER GOALS AND OBJECTIVES
Understand the business necessity for records management and electronic records management
Understand the benefit and challenges to Records Management
Identify the steps to inventorying records and creating a Records Retention Schedule
Address guidelines for the retention of e-mail records
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Records Management
Text gives definitions of records from ISO and ARMA. We can infer from these that records are information that is captured during the course of doing business, such as contracts, business correspondence, HR files, etc., often representing legal obligations for the company.
Not all documents are formal business records by legal definition.
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E-Records Management
With the amount of information rapidly increasing due to the large storage capacity and volume of electronic records being generated, effective e-records management (ERM) is critical.
Includes both electronic records, as well as the electronic management of non-electronic records (paper, DVDs, tape, audio-visual, etc.)
Effective ERM is even more critical in highly regulated businesses.
Must control and manage these records throughout the records life cycle – from creation to destruction.
Challenges include the rapidly increasing volume of data and changes in IT (different archival media), making it difficult to retrieve and view – necessitating a long-term digital preservation (LTDP) plan.
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Records Management Drivers
Drivers for effective RM include:
Increased government oversight and industry regulation.
Changes in legal procedures and requirements during civil litigation.
IG awareness (developing RM programs within IG practices that address retention periods, for example).
Business continuity concerns – recoverability of vital records .
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Challenges to RM
Changing and increasing regulations
Maturing IG requirements within the organization
Managing multiple retention and disposition schedules
Compliance costs/limited staff
Changing information delivery platforms
Security concerns
Dependence on the IT department or provider
User assistance and compliance
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Benefits of ERM
Implementing ERM is a significant investment sometimes without a clear ROI.
Benefits, however, include:
Office space savings
Office supplies
Search/retrieval times savings, increasing confidence and decision making
Improved capabilities for enforcing IG over business documents and records
Reduce risk of compliance actions or legal consequences
Improved worker productivity
Improved records security
Improved ability to demonstrate legally defensible RM practices
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Intangible Benefits
Controls the creation and growth of records
Assimilates new records management technologies
Safeguards vital information
Preserves corporate memory
Fosters professionalism in running the business
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1st Step: Inventorying E-Records
Inventoryi ...
File management is key to managing the ever increasing forms, letters, documents, agreements, that flow within the organization. Learn how to do this effectively.
Records Management is important for any business or organization. RM manages data and information of an organization, throughout its lifecycle. RMS is more closely associated with compliance, governance, and risk policies.
What is Information Lifecycle Management? Information Lifecycle Management (“ILM”) is a sustainable storage strategy that balances the cost of storing and managing information with its business value.
1. … promoting proper management & security of records and information The Records and Information Management Awareness Foundation (RIMA Foundation) Presents Good Business Management Through Record Creation and Maintenance
4. What is Information Management? Information Management describes the means by which an organisation create, plan, organise, control and disseminate information.
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6. What is a Document ? A document is work in progress. When a document is in its final form it has the possibility of becoming a record. A document can be any written, printed, recorded, magnetic, graphic matter, or other documentary material, regardless of form or characteristic.