A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Understanding records management print and electronicFe Angela Verzosa
lecture presented by Fe Angela M. Verzosa at the Seminar Workshop sponsored by De La Salle University- Dasmarinas, on 4 December 2014 at Luis Aguado Viewing Room, Aklatang Emilio Aguinaldo, DLSU-Dasmarinas, Cavite
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Understanding records management print and electronicFe Angela Verzosa
lecture presented by Fe Angela M. Verzosa at the Seminar Workshop sponsored by De La Salle University- Dasmarinas, on 4 December 2014 at Luis Aguado Viewing Room, Aklatang Emilio Aguinaldo, DLSU-Dasmarinas, Cavite
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
[AIIM17] Data Categorization You Can Live With - Monica Crocker AIIM International
Everyone has an opinion about how to categorize data: information security, records managers, compliance, privacy, business owners. In this session you will learn why information classification is important, how to build a classification scheme that supports all use cases, and how to maintain it over the life of the system. A particular focus will be on the potential benefits of using “big buckets” to make this effort more manageable.
Learn about the current state of Information Management in AIIM’s latest report: http://info.aiim.org/2017-state-of-information-management
Instructions1.Project Assignment OutlineDecision level of t.docxnormanibarber20063
Instructions:
1. Project Assignment Outline“Decision level of the business organisation – A Case Study”
A typical hierarchical business will have three (3) broad levels of organizational decision-making from the top to the bottom. Each organizational level exhibits different information requirements characteristics in terms of the decision timeframes, certainty, risk, responsiveness, information structure and application of technology. These decision-making levels are characterized by information systems that are different in design and composition because of the level-specific goals of the information systems at each level of the hierarchy. The decision-making levels are highly significant in terms of system thinking, since the purpose of processing data is to produce information for decision making.
1. Discuss the nature and type of information required at each level of decision making within a typical organization hierarchy.
Link this to the various Information systems used by organizations such as Transaction Processing, Management Information and Executive Decision Support systems.
Hints
1: operational information
a. Lower level management
b. Transactional processing system (TPS)
c. Day-today operations or activities
d. Leger entries or journal entries
e. Follow established policy or guidelines
f. Easy decision
g. Structured decision/programme decision
h. Operation information is required in decision such as credit granting
2: Tactical information
i. Middle level management
j. Management information system(MIS)
k. Decision support system(DSS)
l. Semi-structured decision
3: Strategic information
m. Top level management or highest level of management
n. Decision support system
o. Executive information system
p. Future oriented
q. Understand decision non-programming decision
r. Ill-defined and difficult decision
s. It contains many variables
t. Strategies: information is required in decision such as merger or acquisition
2. Consider and suggest three possible information sources that could be used to provide data and information for decision making.
Consider how such sources of information may be extracted from the environment and how reliable these information sources are.
Internet sources e.g. Stock level or inventory level, database –required by the lower level management – more for operation
External sources e.g. economics outlook of a country – required by the highest level of management – more for planning purpose
Primary sources of information
Secondary sources of information
Tertiary sources of information (Anon., n.d.)
3. What are the desired qualities of information at each level of the organizational hierarchy?
Discuss the granularity aspects of information for the different levels of management in an organization.
Qualitative characteristics of information – information has qualities and it depends on
1. Accurate – freedom of errors
2. Complete – nothing should be omitted
3. Relevance – level of management
.
Part of a course for information managers that describes an integrated approach to database meta data, document folder and file naming conventions to create a coherent data warehouse
Who says you can't do records management in SharePoint?John F. Holliday
Although records management features have steadily improved with each new SharePoint version, many industry observers are starting to express their doubts as to whether SharePoint is a viable platform for building real-world ERM solutions. This session will explore the enhanced RM capabilities of SharePoint 2013 and show how to leverage them to full advantage. The session will also introduce several third-party tools that further enhance the platform to enable true enterprise-class content lifecycle management.
Semantic interoperability courses training module 3 - reference data v0.10Semic.eu
By the end of this training you should have an understanding of:
What reference data is, its context and purpose and how it creates value for organisations.
Why it is important to manage and govern the reference data lifecycle.
How to work with reference data using open-source tools.
Documentation Workbook Series. Step 5 Storing and Maintaining InformationAdrienne Bellehumeur
This booklet covers Step 6 Storing & Maintaining Information of the five-step documentation process (Step 1 – Capturing Information, Step 2 – Structuring Information, Step 3 – Presenting Information, Step 4 –Communicating Information, Step 5 – Storing and Maintaining Information). This booklet provides some basic tips, techniques, approaches and exercises for understanding and practicing how to store and maintain documentation effectively.
Documentation Framework for IT Service DeliverySimon Denton
I developed this for a project that I am currently involved in. The project aim is to develop a documentation framework for the provision of IT as a Service. I devised the framework using the Microsoft Operations Framework as ‘glue’ between other frameworks like ITIL. I thought I’d share it as it might be useful to others who are in a similar situation. The end result is a relatively compact set of documents for each service offered by IT.
Similar to imr504 classification and filing system week 2 (20)
Biological screening of herbal drugs: Introduction and Need for
Phyto-Pharmacological Screening, New Strategies for evaluating
Natural Products, In vitro evaluation techniques for Antioxidants, Antimicrobial and Anticancer drugs. In vivo evaluation techniques
for Anti-inflammatory, Antiulcer, Anticancer, Wound healing, Antidiabetic, Hepatoprotective, Cardio protective, Diuretics and
Antifertility, Toxicity studies as per OECD guidelines
2024.06.01 Introducing a competency framework for languag learning materials ...Sandy Millin
http://sandymillin.wordpress.com/iateflwebinar2024
Published classroom materials form the basis of syllabuses, drive teacher professional development, and have a potentially huge influence on learners, teachers and education systems. All teachers also create their own materials, whether a few sentences on a blackboard, a highly-structured fully-realised online course, or anything in between. Despite this, the knowledge and skills needed to create effective language learning materials are rarely part of teacher training, and are mostly learnt by trial and error.
Knowledge and skills frameworks, generally called competency frameworks, for ELT teachers, trainers and managers have existed for a few years now. However, until I created one for my MA dissertation, there wasn’t one drawing together what we need to know and do to be able to effectively produce language learning materials.
This webinar will introduce you to my framework, highlighting the key competencies I identified from my research. It will also show how anybody involved in language teaching (any language, not just English!), teacher training, managing schools or developing language learning materials can benefit from using the framework.
Macroeconomics- Movie Location
This will be used as part of your Personal Professional Portfolio once graded.
Objective:
Prepare a presentation or a paper using research, basic comparative analysis, data organization and application of economic information. You will make an informed assessment of an economic climate outside of the United States to accomplish an entertainment industry objective.
June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
Instructions for Submissions thorugh G- Classroom.pptxJheel Barad
This presentation provides a briefing on how to upload submissions and documents in Google Classroom. It was prepared as part of an orientation for new Sainik School in-service teacher trainees. As a training officer, my goal is to ensure that you are comfortable and proficient with this essential tool for managing assignments and fostering student engagement.
Acetabularia Information For Class 9 .docxvaibhavrinwa19
Acetabularia acetabulum is a single-celled green alga that in its vegetative state is morphologically differentiated into a basal rhizoid and an axially elongated stalk, which bears whorls of branching hairs. The single diploid nucleus resides in the rhizoid.
Unit 8 - Information and Communication Technology (Paper I).pdfThiyagu K
This slides describes the basic concepts of ICT, basics of Email, Emerging Technology and Digital Initiatives in Education. This presentations aligns with the UGC Paper I syllabus.
Read| The latest issue of The Challenger is here! We are thrilled to announce that our school paper has qualified for the NATIONAL SCHOOLS PRESS CONFERENCE (NSPC) 2024. Thank you for your unwavering support and trust. Dive into the stories that made us stand out!
2. Definition:
Is a process of putting things – records of a similar or
category – together. Then, a classification is a group of
records related by common characteristics
Robek, Brown & Stephens
Penyusunan maklumat ke dalam kumpulan-kumpulan
yang seakan-akan sama maksudnya, di mana tiap-tiap
kumpulan dikenali dengan identitinya yang tersendiri
Arkib Negara Malaysia, 2003
3. - often considered when present system is
inefficient in filing or storing information
e.g. – excessive (extreme) misfiles
- variations in subjects – users request
the same file
- the main reason for classifying is the VOLUME of
records
- classification systems are part of records control
4. Objective of Classification
The primary reason for classification is to provide an
overall overview of how an organization’s information
resources fit together.
The system recognize difference in records, allows for
growth & provide day-to-day guidance to users.
Terms familiar to the organization ought to be used.
5. The objectives of organizing a uniform files
classification systems are to provide:
1.a listing or data bank of all created
information
2.a critical path/trail for locating information
for retrieval, maintenance, retention, and
disposition
6. 3. uniformity of efficient files usages by users who
transferred from one department to another
4. a method of flagging one records series for retention
that the same time permits duplicates copies to be
flagged for destruction
5. a listing of information by type, which aids in the
development of records retention schedule, as well as
the identification of vital records
6. continuity because only trained records personnel
modify the file plan
7. This is why organizations used the uniform
classification system in filing & storing information
that make sense to the users
(Uniform Classification System: A classification
system that preserve the set order of records &
establishes common titles)
8. Basic Steps in Building a Uniform Files
Classification System
1. GATHER DATA
2. COMPILE & ANALYZE DATA
3. LIST PRIMARIES & SUBDIVISIONS
4. ADD DEFINITIONS, RESTRICTIONS, & INSTRUCTIONS
5. SELECT & ASSIGN FILES CODES
6. PREPARE ALPHABETICAL INDEX
7. PREPARE FINAL DRAFT
9. PRINCIPLES OF CLASSIFICATION
support business & organizational
requirements
easy to understand, use & maintain
precise
complete & comprehensive
back up by the procedures manual & training
materials
easily automated
10. Classification system must be:-
1.Suit the organization it serves
2.Enable reference number & codes to be assigned
to each item that requires classification
3.Fully documented so that the rules & vocabulary
used to classify records are consistent & precise
4.Up to date & flexible, to reflect changes in function
& activities
11. Determining Classes of Records
•Consideration must be given to determining classes
of records & selecting subject headings &
subdivisions of the system especially in planning a
uniform files classification system
•The subject heading must be concise, accurately
descriptive, technically correct & capable of only one
interpretation
12. Nevertheless we can see of the problems that
are greatly magnified when large subject
systems are used.
e.g. Is a health insurance policy filed under
Insurance or Health? or
Purchase for the repair of the home filed
under Home Maintenance or Purchases
and Warranties
13. It is advise that a subject must consists of a
noun where the noun must have a very broad
meaning, allowing intricate/ elaborate
breakdowns through subheadings.
Headings (file folder captions or titles, or file
manual outlines in a coded system) are
developed & outlining them in a hierarchical
fashion
14. Major Headings
•represent the main functional areas of the
organization the system serves
•describing the records series by the function they
perform is called functional filing
•the number of major grouping (functional areas) will
vary with size & complexity – as few as 5 primary
grouping & as many as 30 subdivision for each
functional area
15. Almost all organizations share the same function.
Some of these functions or subject areas are:
Administration
Finance and Accounting
Human Resources
Marketing
Operations
Purchasing
Other major areas can be added to the list depends
on the need & type of organization:
Legal
Management Information System etc
Functional
Area of
Organization
(Major Grouping)
16. Primary-Level Heading
• After the majors are established, each is
subdivided into the most important categories
within that major. These are called primaries
(primary-level headings)
17. • Secondary classifications are arranged within each
primary classification. The number of secondary
classifications will also depend on the size of the
organization and may vary from 5 – 30
• The tertiary classification can be determined; these
usually are fewer than secondary classifications
• If there are too many subdivisions, the
classification scheme is probably too detailed to be
practical
22. Finance and Accounting } Functional Area
(Major)
Accounting } Primary-Level
Accounts Payable
Accounts Receivable
General Books
Income Accounts
Material Accounts
Personnel Accounting
Functional – Area Heading with Primary-Level and Secondary
Secondary
23. • Each secondary can then be subdivided into
tertiary or third, breaks (The subdivisions are also
referred as breaks)
• Ideally, a total file caption should not consists of
six breaks
• Most often, the name of the major is not placed
on the folder label, but instead is represented by
a color stripe, thus reducing the number of breaks
required
24. Finance and Accounting } Functional Areas/Major Areas
Accounting } Primary-Level Headings
Personnel Accounting } Secondary-Level
Payroll Deduction: EPF: 2007 } Tertiary Level
Finance and Accounting (M): Accounting (P)
Personnel Accounting (S): Payroll Deductions:
EPF: 2007 (T)
If a major Finance & Accounting was represented by a color code
or another code, the caption would appear as:
Accounting (P): Personnel Accounting (S)
Payroll Deductions: Social Security:
2007 (T)
25. Any category that matches major departmental
functions may be included. These categories may
not be familiar terms to some organization so more
appropriate term is chosen.
e.g. Operations can refer to patient care health
organization, to transportation for a railroad, or to
production for a manufacturing firm
26. Useful techniques to determine subject headings
include:
1. Looking at the subject heading at the beginning of
the document
2. Looking for references to past communication in
the document and
3. Consulting with the receiver of the document
27. Important!
•terms in classification must be brief & commonly used terms
•there is no punctuation except for colon that separate the
breaks
•there are no sentences & no unnecessary words
•caption contains enough information to identify the general
contents of the file & to distinguish it from other files in the
system
•(easy trick - first break: surname, second break: first name,
third break: middle name, and so on)
Colon – tanda bacaan ( : )
28. Implementing a Files Classification System
•can change rec. mgmt from reactive (unthinking) to
proactive (upbeat)
•reactive manager solve problems as they occur while
proactive manager anticipate problems & build systems
that lead organization desired goals
•one way to developed a system by reviewing the
records inventory (records series or department) &
retention schedule
•focus on the function of the organization & not the
originator of the records (some dept. may have the
same series)
29. • Regardless of location & duplication, the same record
series will be assigned the same classification
• In most organization, some records series such as
policies, procedures & regulations, and reference
materials may pertain to all primary classification
• In this case, it may be more efficient to set up standard
category that are repeated for each primary because their
location may always be the same so these records are
easy to find, and they are stored with other files they
pertain (associated) to
• In a uniform classification system, an alphanumeric code
is establish for each record series
30. Documenting a Files Classification System
•Headings are recorded in a listing or database which can
become an index as files classification system develops
•location of each file is listed in the index
•extensive cross-referencing may be necessary in order to
cover all the heading by which various users may request
a file
•A cross-reference is a notation (symbol) showing that
record may be filed elsewhere
31. • the notation may be made on the document being
filed, on a cross-reference form, or in the index
• a cross-index to the files classification system lists the
record series in alphabetical order, cross-referenced to
their alphanumeric codes
• when multiple names for the same records series were
eliminated from the classification system, these names
should be cross-referenced to assist users of the files
in recognizing currently-used titles
• The cross-indexed listing showing the coding under
which the records will be found is the first step in
developing the index & user’s manual to the filing
system