The document provides guidance on basic file management tasks like creating folders, renaming folders and files, deleting files, and dragging and dropping files between folders. It explains what a shared drive is and cautions users to be careful when using it since others can access and delete files. Instructions are given for each task with details like right clicking or using menu options to complete actions and notes on file naming conventions.

1. Table of Contents What is File Management: Slide 3 The Shared Drive of the school computers: Slide 5 Creating A New Folder: Slide 7 Renaming Folders: Slide 8 Deleting Files From Folders: Slide 9 Renaming Files: Slide 10 Dragging & Dropping Files between Folders: Slide 11 www.mtps.com/dmc File Management

2. File Management What is it : a way of organizing file s into folders and subfolders if needed. (A file is a document, video segment, PowerPoint presentation etc.) Files go in folders www.mtps.com/dmc

3. Explanation of File Management Process Create a file (document, video segment, PowerPoint presentation, etc.) Save it/transfer/ drag or drop to a location such as Flash / Jump Drives (portable device) My Documents (at home) P Drive – at school Virtual drive that can be accessed anywhere in school on networked computer D Drive –at school (Might different name on another computer) Drive that exists on one computer – the one you to which you saved your file

4. What is it? The Shared Drive is a drive anyone logged onto that computer can access and use Notes About It Anyone can Save to it Delete files and folder from it Move files and folers = Be Careful when using D Drive – Be Responsible You must sit at the same computer each time Be careful not to delete other people’s work Be careful not to move other people’s folders Using The D Drive www.mtps.com/dmc

5. D Drive (Shared Drive) When to use it? If you want students to be able to open, share and save work. Why use it? It can hold large files It allows students to work with a partner www.mtps.com/dmc

6. Creating A New Folder There is usually more than one way to complete the same task. To Create New Folder Open P Drive Click on File (upper left corner) Click New Folder Or – Right click in the empty space and click “new folder” This is the same process you would use to create a new folder in D Drive or in an existing folder

7. Rename New Folder Right click on folder name Click rename Rename the folder No spaces in file names No symbols in file names Names should not be too long (no longer than 10 characters if possible) Some software programs have difficulty with symbols and spaces www.mtps.com/dmc

8. Deleting Files from the folder Right click – delete or use the File delete method Delete the Notes To Self in the D drive Be careful with the Shared Drive. It is easy it is to delete someone else’s stuff. Deleting Files from folders www.mtps.com/dmc

9. Rename Files Right click and rename your new file No spaces in file name Keep it short (less than 9 characters) NEVER take off the file extension name Example - movie.avi Don’t delete the .avi It won’t work if you do www.mtps.com/dmc

10. Dragging & Dropping Files folder to folder Click on your P drive and 0pen a folder Click on your P drive and open another folder Right click and hold the mouse down on any of the files in your P drive (Word documents, PowerPoints, etc.) Drag a file from one folder to the other. www.mtps.com/dmc