The document defines key terms related to export and import such as exporter, importer, capital goods, drawback, export obligation. It also discusses steps for successful exporting such as selecting export commodities based on manufacturing capacity, demand, obtaining information on foreign buyers from trade directories, trade fairs, advertising. The last part discusses obtaining particulars of foreign buyers from various sources like trade representatives, export councils, international directories and journals.

1. Export – Import Documentation and
Steps for Successful Exporting
Prof D. C. Pai

2. Export / Import
Terms / Definitions

3. Export / Import – Terms / Definitions
 Exporter means a person who exports or intends
to export and holds an importer – exporter code
number unless otherwise specifically exempted
 Categories of Exporters
 Manufacturer Exporter – Manufacturing activity
 Merchant exporter – trading activity
 AEZ – Agricultural export zone notified by DGFT

4.  BTP – biotechnology park
 EHTP – electronic hardware technology park
 EOU – export oriented unit
 Service provider – supply of service from India to
any other country.
 SEZ – special economic zone notified by ministry of
commerce and industry.

5.  Status holder – exporter recognized as export
house / trading house by DGFT
 STP – software technology park
 Importer – a person who imports or intends to
import and holds an importer – exporter code
number unless otherwise specifically exempted.

6.  Actual user
 Either industrial or non industrial
 Capital goods – plant, machinery, equipment or
accessories required for manufacture & production
 Drawback
 Rebate on duty chargeable on any imported material or
exercisable material used in the manufacture of goods
which has been exported

7.  Exercisable goods
 Goods produced or manufactured in India and subject to a
duty of excise under the central excise act
 Export obligation
 The obligation to export the product or products covered by
the authorization or permission in terms of quality value of
both, as may be prescribed or specified by the competent
authority.
 Infrastructural facilities
 Industrial, commercial and social infrastructure or any other
facility for the development of the special economic zone as
notified.

8.  Third party exports
 Export made by exporter or manufacturer on behalf of
another exporter, in such case shipping bills shall indicate
the name of both the exporter / manufacturer and exporters.

9. Export information
 Various publications of chambers of commerce
 Export promotion councils
 Banks & other institutions engaged in
international trade
 Private publications / project reports available on
certain fees.

10. Export commodity / product selection
 Manufacturing capacity / manufacture export
 Availability of the manufactured goods –
merchant exporter
 Demand on importing country
 Policy, regulation in exporter / importer countries
 Total profitability taking into account incentives
available
 Import replenishment available if any.

11.  Quota fixation if any in both the countries
 Knowledge & experience of similar exporter in
various countries

12. Obtaining particulars of foreign
buyers
 Trade representatives of foreign govt. In India
 Indian trade representatives abroad
 Export promotion councils & commodity boards,
govt. & semi govt. agencies
 International trade directories
 Yellow pages
 Participating / visiting in international trade fairs &
exhibitions in India & abroad

13.  Reading materials
 Newspapers, trade bulletins, magazines, journals
published by various agencies.
 Advertising in Indian as well as foreign
newspaper, magazines & journal.
 Relatives, friends & other contacts in foreign
countries.