Ensuring Successful Office 365 Tenant to Tenant Migration SPS Cambridge 2017 #spscambridge
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This session will take you on a journey of real world scenario of Office 365 tenant to tenant content migration encompassing SharePoint Online site collections, Office 365 Groups, OneDrive For Business and Office 365 Video with aggressive timeline and deadline for a global retail organisation. We will cover: - Examining the pitfalls of migrating to a new Office 365 tenant - Introducing new standards for consistent structure - Phases of project and how they determined what each phase would involve - Highlighting technical difficulties encountered and how they were overcome
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Ensuring Successful Office 365 Tenant to Tenant Migration SPS Cambridge 2017 #spscambridge
- 1. #spscambridge @techChirag Ensuring Successful Office 365 Tenant to Tenant Migration Chirag Patel @techChirag SPS Cambridge 2017 @spsatcambs #spscambridge #sqlsatcambridge 09 September 2017 – Cambridge, UK
- 2. #spscambridge @techChirag THANK YOU TO OUR SPONSORS!
- 3. #spscambridge @techChirag Sponsor Raffle!!! • Each sponsor stamp will opt you into their raffle prize and mailings • Collect 9+ sponsor stamps on your Badge to be eligible for the Xbox • Hand entire Badge/ ribbon back into registration desk at end of day • We will draw Badges for prizes at 5pm in Cromwell (if you are drawn and do not have the pre-requisite stamp/s….. You lose!)
- 4. #spscambridge @techChirag About Chirag • SharePoint Installation & Configurations • SharePoint Upgrade & Migrations • Office 365 Deployments & Migrations • SharePoint Business Solutions • Design & Implement Intranets • SharePoint Workflows and Forms • Project Online Implementations • SQL Reporting Services & Power BI • SQL Database Design techChirag.com @techChirag patelconsulting.co.uk
- 6. #spscambridge @techChirag Clients Current Organisation • 60 Year old Global Retail Organisation • £4 billion Revenue • 800+ Stores Target Organisation • 35 Year old Household Hardware Organisation • £1.5 billion Revenue • 250+ Stores
- 7. #spscambridge @techChirag Business Drivers Global Retailer Merger and Acquisition Separation of Office 365 tenancy, content migration to new Office 365 tenant New call centre operation Trim down to role based store email addresses for efficiency Cost driver: Office 365 licenses saving p.a. of £414k
- 8. #spscambridge @techChirag Office 365 Environments Current • Size of Tenant = 14 TB • Number of users = 14000 • No. of Site Collections = 300 • OneDrive For Business Sites = 14000 • Services: Intranet, Apps, OneDrives, Groups, Planner, Video Target • Size of Tenant = 1.5 TB • Number of users = 5000 • No. of Site Collections = 50 • OneDrive For Business Sites = 1200 • Services: Intranet, Apps, OneDrives, Groups, Video
- 9. #spscambridge @techChirag Project Timeline • Domain Switch over • Differential Migrations May 2017 • Intranet test migrations and bespoke solutions • SharePoint Migration • OneDrive Migration Apr 2017 • Quick SharePoint Migration Analysis • Exchange Mailbox Migrations Mar 2017 • Office 365 Tenant Deployment • Setup Skype For Business Federation and Synchronised Identity Oct 2016 • Strategy and Architecture Designs • Active Directory, Exchange, SharePoint, OneDrive Aug 2016
- 10. #spscambridge @techChirag Migration Analysis • No access, no discovery • Migration tool password entry through supervision • Identify whether or not current organisation employees actually access which respective site collections • Operate on couple of principles: • We are separating therefore we need to bite the bullet, similar outcome to the “do we federate”, which was we won’t be. • Rely on the safe guard of data principle that is currently being drawn up. We will copy our SharePoint site, leaving the original in place and intact so that if current organisation needs to get to data, it is still there.
- 11. #spscambridge @techChirag Office 365 Tenant Deployment Steps Deploy New O365 Tenant Setup Azure AD Connect to Synchronise E3 Users from the new domain Configure new admin accounts for O365 Services on new tenant Add target organisation domain to the new tenant Assign O365 licenses to the new tenant Set O365 Tenant purpose and DNS Configuration Customise Tenant branding through Azure Portal and Admin Center Provide DNS Records and requirements for O365
- 12. #spscambridge @techChirag Integration Configuration between two tenants
- 14. #spscambridge @techChirag Migration Stages Source Destination unlicensed Destination licensed
- 15. #spscambridge @techChirag • Configure DNS forwarders and confirm name resolution • Configure 2 way Trust relationship between current and target domains • Ensure domain policies (Security & Auditing), OU structure and core GPOs are in place • Import and Migrate AD user and security groups accounts from current onto target domain • Validate the migration of the AD users and groups • Configure AD users and Synchronise to O365 using AD connect Migration Project Phase – Active Directory
- 16. #spscambridge @techChirag • Pre migration: create migration batches for users • Email accounts synchronisation for batch users • Remove current domain from source Office 365 Tenant • Validate domain change to currentdomain1 • Run migration script to modify source names • Add current domain to target domain area • MX record cutover and DNS records completion • Set default domain and apply to migrated mailboxes • Activate and assign Office 365 licenses to all users Migration Project Phase – Exchange Online
- 17. #spscambridge @techChirag • Run a script to migrate full content • Identify and fix issues • Visual inspection of source and destination for comparison • Perform any clean up tasks • Save logs from the migrations • Post Migration Tasks • Rework Homepage web parts (Java Scripts, search web parts) • Rework Site Themes • Incremental Migrations Testing • Run script for incremental migrations for the sites • Identify and fix any issues from the incremental migrations Migration Project Phase – SharePoint Online
- 18. #spscambridge @techChirag Migration Challenges 1. Large Site collections – Migration tool limitations 2. Migrating Groups site to SharePoint – only content and not conversations or calendars 3. Term store migration using SharePoint PnP export and import 4. Video Channels creation prior to content migration 5. OneDrive with subsites from “Create Sites” option 6. Single Environment for Intranet testing and deployment of bespoke code 7. Office 365 Bandwidth Throttling
- 19. #spscambridge @techChirag Resource Challenges 2 FTE SharePoint Specialists to meet the migration workloads Additional Virtual Machines Provisioning Additional Migration Tool Licensing Additional Migration Software Intranet Migration inadequate resource
Editor's Notes
- This session will take you on a journey of real world scenario of Office 365 tenant to tenant content migration encompassing SharePoint Online site collections, Office 365 Groups, OneDrive For Business and Office 365 Video with aggressive timeline and deadline for a global retail organisation. We will cover: - Examining the pitfalls of migrating to a new Office 365 tenant - Introducing new standards for consistent structure - Phases of project and how they determined what each phase would involve - Highlighting technical difficulties encountered and how they were overcome
- SQLCloud: XBox One-S with Forza Horizon 3 Bundle; Amazon Fire TV with 4K Ultra HD; Raspberry Pi 3 Starter Kit; dbWatch: Apple iPad Mini; Skybow: Marshall Speaker; Coeo: A free place on any Coeo training course, RRP £600; Edison365: Helicopter ride (lunchtime session prize) and a Fire TV Stick; Pyramid Analytics: Amazon Echo; Quest: Samsung Gear S2 Smartwatch; DBPro/ SQLGovernor: Splash-proof JBL bluetooth speaker; Redgate: SQL Monitor License - with 12 months support and upgrades; Axioworks: Amazon Echo Dot; Idera: $100 Amazon card; Lightning Tools: Lego Technics Race Car; SQL Sentry: SQL Sentry license and 1 year of support (worth $2994); Locke Data: R for Data Science: Import, Tidy, Transform, Visualize, and Model Data; SharePoint Unite /BMM Media: A free pass to SharePoint Unite 2017 conference in Haarlem, Netherlands, on the 25th & 26th October. worth €699. travel and hotel not included; PASS: Recording (download) of all sessions from PASS Summit 2016
- SPS Events London (2017) - Building the Perfect Office 365 Tenant SharePoint Saturday Belgium (2016) - Power Users Guide to Office 365 Collab365 Global Conference (2016) - Changing the way you work with Modern SharePoint Team Sites and Office 365 Groups SPS Events London (2016) - SharePoint Upgrade or Migration, or is it both? SPS Events London (2016) - Bringing your data to life using Power BI SPS Events Madrid (2016) - SharePoint Upgrade or Migration, or is it both? Collab365 Summit (2016) - Power Users Guide to Office 365 SharePoint User Group Cambridge (2016) - Securing SharePoint environment and its content SharePoint User Group London (2015) – Ask the Experts Panel Contributor Collab365 Global Conference (2015) – Transforming your staff to use Office 365 collaboration tools to increase their productivity SPS Events London (2015) – Evolving with Office 365 and SharePoint Collaboration Tools SharePoint User Group London (2015) – Replacing your file share with SharePoint 2013 Farm SPS Events Paris (2015) – Validating SharePoint 2013 Farm Before Go-Live SharePoint User Group London (2014) – Ask the Experts Panel Contributor SPS Events UK (2014) - Improving Productivity with SharePoint centric Office collaboration tools. SharePoint Saturday UK (2013) - Lighting up SharePoint with Office 365 Project Online. SharePoint Saturday UK (2012) - End User SharePoint Designer 2010 & InfoPath 2010. SharePoint Saturday India (2012) - Running SharePoint 2013 Farm in the Cloud. SharePoint Saturday UK (2011) - SharePoint Application Showcase.
- First time target org has been exposed to paying for store office 365 subscriptions. Therefore with the target store approach and the opportunity to reduce subscriptions annual costs, Store Ops are very keen to simplify and reduce. The new contact centre is providing an additional leverage point, both business units want to deliver new business processes supported by email, therefore start from scratch now, not reengineer later Benefit to the foundation project. 14,500 less accounts to migrate from source org, leaving 1,000 for mid may. Due date end of April
- Hosting the tool on a Virtual Machine Azure - entire process occurs within the Microsoft cloud reducing latency and subject to less data transfer throttling during the migration. 20 VMs for hosting SharePoint Migration Tool 20 SharePoint Migration Tools licenses Dedicated for Site Collections Batches of OneDrive Migrations
- Migration process broken down into two high level stages. Each stage deals with the destination in two main states: licensed and unlicensed.
- Automated the creation of 2600 mailboxes for the new tenant. Additionally, each mailbox configured with Advanced Threat Protection for security and analytics, and depending on the type of mailbox, synchronised from the on-prem AD through Azure AD Connect. Seamless migration/synchronisation of user/group accounts from legacy forest to new UK forest, helping to facilitate the Office 365 migration. Migrated 50 site collections from one tenant to another tenant. Migrated both Out Of The Box and heavily customised sites. Migrated 1200 one drives.