Microsoft Office 365 is a subscription service that provides access to Microsoft Office applications and other productivity services over the internet. It comes in several plan options for both business and personal use at different price points. The plans vary in features included, such as whether they provide online-only access or include installation of Office applications on devices. Office 365 generally provides the best experience when using the newest versions of Office. It can be used as either a cloud-based or hybrid solution working with existing on-premise Exchange servers. An alternative to Office 365 is purchasing and hosting email and other services locally, but for non-profits Office 365 often provides the most cost-effective solution.

1. Microsoft Office 365
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2. Microsoft Office 365 Overview
• Basic Overview
• Packages and associated pricing
• 365 Vs. Office Installation
• Integration (local vs cloud)
• Inbox vs 365 (when to suggest or price each option)
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3. Basic Overview
What is Microsoft Office 365?
"Office 365" refers to subscription plans that include access to
Office applications plus other productivity services that are enabled
over the Internet (cloud services), such as Lync web conferencing
and Exchange Online hosted email for business, and additional
online storage with OneDrive and Skype world minutes for home.
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4. Many Office 365 plans also include the desktop version of the
latest Office applications, which users can install across multiple
computers and devices. The Office 365 plans that are online-only are a
great choice for certain business needs, and they are compatible with
desktop versions of the latest version of Office, Office 2010, Office 2007
(with slightly limited functionality), Office 2011 for Mac, and Office 2008
for Mac.
Standard Office installs do not include Outlook or Access.
Business versions include Outlook and Pro Plus versions include Access.
Mac users have the most restricted availability (compared to
Windows based systems). No OneDrive sync app (currently in
development).
• ALL MS O365 Plans are subscription based (Monthly or annually).
• ALL MS O365 Plans offer unlimited storage via OneDrive.
• ALL MS O365 plans offer 50G of email storage
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5. • O365 works best with the newest versions of Office (2010 or higher for PC) and 2011 for
Mac users. O365 will work with Office 2007 but offers limited functionality. Older versions
of Office (or Outlook, Word, etc) will not work with O365.
• An internet connection is required to install and activate all of the O365 subscription plans
as well as being able to access the cloud productivity services (email, conferencing,
Management and other services).
• As far as a Terminal Server environment, users can use an Office 365 installation on their
personal login on a virtual desktop. This desktop must be assigned to an single user in
order for this to work (this should be tested further as this was obtained from a TechNet
post by MSFT Support person). Also, this is only available via the Pro Plus installation and
subscription level. This would utilize the shared computer activation sequence.
• If someone already owns a domain (yourcompanyname.com) it can be used with O365 so
the email is personalized. If not, they can purchase and setup with O365. Either MS or the
existing domain hosting company can host the records (godaddy for example).
Basic Overview
Continued
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6. • Companies can mix and match different O365 Plan (there are
some licensing issues on some combination plans)
• If the subscription is cancelled administrators have 90 days to
remove data from the MS servers.
• Companies can upgrade plans via the Admin console
• Payment plans are all done by CC or via monthly or annual
invoices
• Companies can cancel at any time but there may be an ETF
Basic Overview
Continued
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7. MS Office 365 Plans (FPs)
• 3 Different plans for Business Level (<300 users)
• Business Essentials
• $5/user/Mo Up to 300 Users (NO Installed Apps; online only)
• Business
• $8.25/User/Mo Up to 300 Users (Inc. Installed Apps)
• Business Premium
• $12.50/User/Mo Up to 300 Users (Inc. Installed Apps)
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8. MS Office 365 Plans (FPs)
• 3 Different plans for Enterprise Level (> 300 users)
• Enterprise E1
• $8/user/Mo Unlimited Users (NO Installed Apps; online only)
• Enterprise E2
• $12/User/Mo Unlimited Users (Inc. Installed Apps-Pro Plus)
• Enterprise E3
• $20/User/Mo Unlimited Users (Inc. Installed Apps-Pro Plus)
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9. MS Office 365 Plans (NPs)
• 4 Different plans for Non-Profits
• NP Business Essentials
• $0/user/Mo Up to 300 Users (NO Installed Apps; online only)
• NP Business Premium
• $2/User/Mo Up to 300 Users (Inc. Installed Apps)
• NP E1
• $0/User/Mo Unlimited Users (NO Installed Apps; online only)
• NP E3
• $4.50/User/Mo Unlimited users (Inc. Installed Apps – Pro Plus)
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10. MS Office 365 Plans (NPs)
Additional Options for Non-Profits
• Exchange Online Archiving for Nonprofits: Get a cloud-based, enterprise-
class archiving solution that helps you solve archiving, compliance,
regulatory, and eDiscovery challenges for $1.00 user/month.
• Office 365 ProPlus for Nonprofits: Always have the latest versions of your
familiar Office applications, no matter which device you’re using—PC,
phone, or tablet. Unlimited number of users. $2.00 user/month (for
nonprofits).
• SharePoint Online Storage for $0.20 per GB/month: If your organization
needs more online storage with SharePoint than your Office 365 plan
includes, you can purchase additional storage at this low price.
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11. MS Office 365 Plans (Home)
Office 365 for Home Based Users
• 1 Year Subscription
• For up to 5 PCs or Macs plus 5 iPads or Windows tablets
• Full installed versions of Word, Excel, PPT, Outlook, Access, Note,
etc.
• 1TB OneDrive storage per user up to 5 users
• Compatible with Windows 7 or higher
• Compatible with Max OS X 10.6 or later
• $99.99 (12 months for the price of 10 months)
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12. Traditional Office Installations
• 5 Traditional Options for Office Installations
• Office 365 Home
• $9.99/Mo Up to 5 devices (PCs or Macs) and 5 Tablets & 5 Phones
• Office 365 Personal
• $6.99/User/Mo 1 PC or MAC
• Office Home & Student 2013 (One time Purchase)
• $139.99 1 PC (NO Access)
• Office Home & Business 2013 (One time Purchase)
• $219.99 1 PC (Inc. Outlook, NO Access)
• Office Professional 2013 (One time Purchase)
• $399.99 1 PC (Inc. Outlook, Publisher, NO Access)
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13. O365 Integration
(Local vs. Cloud)
O365 works best with the newest versions of Office (2010 or higher
for PC) and 2011 for Mac users.
O365 will work with Office 2007 but offers limited functionality.
Older versions of Office (or Outlook, Word, etc) will not work with
O365.
It can be used with existing local Exchange services or used as a
stand alone solution.
Need to consider bandwidth since O365 is mainly cloud based
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14. Inbox Solutions
Inbox (our) Costs:
• Email box: $8/box 25G space limit
• Encryption: $1/box
• Archiving: $3/box
Inbox (Customer) Costs:
• Email box: $10/box 25G space limit
• Encryption: $2/box
• Archiving: $5/box
Misc:
• 24/7 Support
• Quick response to questions
• Assists with mail migrations from customers
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15. Inbox Solutions
When and why?
• For NPs there is no reason to use this alternative vs O365
because of the cost savings to NPs from MS.
• For SMBs, again there is no particular reason to push an Inbox
alternative with the costs being as low as they are for O365. This
should be determined after a cost analysis is completed with # of
boxes, features needed (Sharepoint, local apps installed, etc) vs
not needed.
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