Administrators guide to managing Microsoft 365, SharePoint, Microsoft Teams and Yammer - aMSGermany 2020
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It’s tough managing various workloads within your Microsoft 365 tenant if your organisation has limited IT staff and resources. Here you will learn how to navigate your way to successfully manage and configure various collaboration and information management requirements. During this demo rich session you will get informed with help and advice to best manage your Microsoft 365 Tenant.
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Administrators guide to managing Microsoft 365, SharePoint, Microsoft Teams and Yammer - aMSGermany 2020
- 1. 1 aOS Germany 1/12/2020 Administrators guide to managing Microsoft 365, SharePoint, Microsoft Teams and Yammer Chirag Patel
- 2. ◦ THANKS TO OUR SPONSORS 2
- 3. Chirag Patel Development DBA, SharePoint Administrator 2001 SharePoint & BPOS Consultant 2012 Independent SharePoint & Office 365 Consultant 2014 Microsoft Teams, Power Platform 2018 Microsoft 365 2019
- 4. Community Speaker Chirag Patel @techChirag UK 2011-2014 #spsuk EMEA 2011 #spsemea India 2012 #spsindia Belgium 2016, 2017 #spsbe Cambridge 2017 #spscambs Paris 2015 #spsparis Madrid 2016 #spsmad Barcelona 2017 #spsbcn London 2015-2017, 2019 #spslondon Leicester 2019 #spsleicester www.techChirag.com
- 6. Microsoft 365 Overview Internal Communication SharePoint Communication Sites Yammer Communities Microsoft Stream Internal Collaboration SharePoint Team Sites Microsoft Teams OneDrive Planner Microsoft Stream Document Management File shares Migrations Contracts & Agreements Projects Operations External Collaboration Microsoft Teams SharePoint Sites OneDrive Azure B2B Chat / Enterprise Conversations Yammer Microsoft Teams Outlook Group Conversations Project Management SharePoint Lists Planner Project for the web Project Online Business Applications Dataverse Microsoft Lists Power Apps Power Automate Power BI Microsoft Forms
- 7. Microsoft 365 Admin Centre Cards Microsoft 365 ESSENTIAL •User management •Billing •Domains •Service Health •Azure Active Directory •Office 365 Software •Data loss prevention report •Office 365 Active Users Report •Message Centre •Training and Guides Security PREVENT •Microsoft Security Score •Identity Protection •Device Compliance •Cloud App Security - OAuth apps •Devices with active malware •DLP policy matches DETECT •Cloud App Security - Anomaly detection •Device protection •Device threat analytics Compliance ASSESS •Microsoft Compliance Score •Cloud app appliance •Users with most shared files PROTECT •Retention label usage •Third-party apps in use •DLP policy matches •Third-party DLP policy matches •Shared Files •Shadow IT apps SharePoint Files by activity type Total and active sites Message centre Services health Teams Microsoft Teams Upgrade User Search Organisation Information Help Articles Admin Training Exchange Recipients Permissions Compliance Management Organisation Protection Advance Threats Mail Flow Mobile Public Folders Unified Messaging Hybrid
- 8. Microsoft 365 Products Table redesign: group similar subscriptions. Product details: more details about your subscriptions by selecting the product Do it all from here: don't have to go around several pages to manage one product.
- 9. Exporting Active Groups Export Groups: GroupID Group name Group alias Group primary email Description Group email aliases Synced from on-premises Group type Dynamic membership Group privacy Group domain Has Teams Created on
- 10. Microsoft 365 Setup Recommendations of tasks based on signals Green icon indicates task completed Task details gives at a glance info and quick activation to complete task
- 11. Deployment Advisors - Self guided wizards to roll out workloads
- 12. Microsoft 365 Security and Compliance Policies ID Suggested Policy 1 Enable multi-factor authentication (MFA) for all staff 2 Enable MFA for Admins with assigned administrative rights 3 Enable just-in-time access to complete admin tasks 4 Enforce mobile app protection for phones and tablets 5 Block devices that don’t support modern authentication 6 Require compliant PCs and mobile devices 7 Assign Classification in O365 Groups, Microsoft Teams, SharePoint sites 8 Classify content with sensitivity labels to enable protection 9 Classify information with retention labels 10 Provision data loss prevention (DLP) policies 11 Microsoft cannot access our content to perform service operation without approval https://docs.microsoft.com/en-us/microsoft-365/security/microsoft-365-security-for-bdm
- 13. Microsoft 365 Security & Compliance • Two separate admin centres • What’s your score? • One-stop Information Governance • Its not a tool for just IT!
- 14. Microsoft 365 Groups and related workloads • Creating Microsoft 365 group in Outlook or SharePoint, the group mailbox is visible in Outlook. • Creating a team in Teams, the group mailbox is hidden by default. To make visible use Set-UnifiedGroup cmdlet
- 15. 15 SHAREPOINT
- 16. Enriching your SharePoint sites Create Team sites fast! Your site, homepage, branding, document library Add Microsoft Teams Team Turn on external sharing Build news, libraries & lists Post news pages Sync your documents to your desktop Create lists you can track Customise with Power Apps and Flow Integrate Microsoft 365 services OneNote Planner Group Calendar
- 17. Microsoft 365 Group membership vs SharePoint site security • To give people access to your SharePoint site, you can either: • add members to the Microsoft 365 group associated with the site • or share the site with others without adding them to an Microsoft 365 group https://support.office.com/en-gb/article/set-up-and-manage-access-requests-94b26e0b-2822-49d4-929a-8455698654b3#bk_enableallow_sponline
- 18. Guest Access and External Sharing https://docs.microsoft.com/en-us/microsoftteams/teams-dependencies
- 19. SharePoint Online Migration •Migrating file sharesMigration Manager •Migrating SharePoint Server 2010, 2013, and 2016 environments.SharePoint Migration Tool (SPMT) •Migrate from Box, Dropbox, Google, Amazon, Office 365 tenant to tenant, and moreMover •Migrating SharePoint Server 2010, 2013, and 2016 environments. Using the PowerShell version of the SPMTPowerShell •To remove the dependency on your WAN link to transfer dataAzure Data Box •For individuals wanting to move filesOneDrive sync app •Assessing SharePoint Server 2010 and 2013 content prior to migrationSharePoint Assessment Tool https://docs.microsoft.com/en-us/sharepointmigration/migrate-to-sharepoint-online
- 21. Microsoft Teams Administration • I want a team • I want a group • I want a site • I want a team site • I want a collaboration space • I want a chat space • I want a Microsoft Teams team • I want …? https://docs.microsoft.com/en-us/MicrosoftTeams/how-to-roll-out-teams
- 22. PowerShell to help administration • Microsoft Teams (1.1.6) integrated with Skype for Business Online Connector • Microsoft Graph PowerShell (1.1.0) • Azure Active Directory V2 GA (2.0.2.128) • Azure AD Preview (2.0.2.129) • Microsoft Teams PowerShell • AzureAD PowerShell • Microsoft 365 Services PowerShell
- 23. 23 YAMMER
- 24. Yammer Administration Yammer Admins & Compliance •Verified Admins •Network Admins •Group Admins •M365 Security and Compliance Yammer Network(s) • Internal & External • Configure File uploads & limits, Apps, Message Translation • Usage Policy • Enforce office 365 identity for Yammer users • Monitor Keywords Communities of Interest Communities of Practice Functional Communities Topic specific Communities https://docs.microsoft.com/en-us/yammer/
- 26. Microsoft 365 Training and Adoption • Help and support SharePoint website linking to Microsoft training and support pages and videos • Built on Microsoft 365 Learning Pathways (SharePoint) solution • On-demand, custom training from Microsoft • Customisable Learning Experience • Build a custom playlist • Keeping up to date with Teams new features • Marketing knowledge events sessions and calendar invites https://docs.microsoft.com/en-us/office365/customlearning https://adoption.microsoft.com
- 27. Office What’s New Management ◦ One-pager: Office features released ◦ Control show/hide what’s new card ◦ Focus on key functionality
- 28. Support and SLAs • For significant updates, follow the Microsoft 365 Roadmap • As an update gets closer to rolling out, it is communicated through your Microsoft 365 Message centre. • Agood practice is to: Leave the majority of users in Standard release IT Pros and power users in Targeted release to evaluate new features and prepare teams to support business users and executives. https://docs.microsoft.com/en-us/microsoft-365/admin/manage/release-options-in-office-365?view=o365-worldwide#how-it-works---release-validation Visit Office Blogs. Visit Microsoft Community. Visit Microsoft Tech Community.
- 29. Microsoft 365 Enterprise Administrator
- 30. 30 DANKESCHÖN!
Editor's Notes
- It’s tough managing various workloads within your Microsoft 365 tenant if your organisation has limited IT staff and resources. Here you will learn how to navigate your way to successfully manage and configure various collaboration and information management requirements. During this demo rich session you will get informed with help and advice to best manage your Microsoft 365 Tenant.
- https://techchirag.com https://twitter.com/techchirag https://www.linkedin.com/in/techchirag https://www.slideshare.net/techchirag https://www.youtube.com/playlist?list=PLJeDQGE0NCWDSoVssBLcJY9paIFgDb-A8
- Why do you use M365? Know your services perspective
- Focused Admin with actionable cards Recommendations based on your data