Why do you need it?
Paperwork is the core of every business process. Files and documents,
whatever processed in and out of the organization must be preserved for
smooth operations. But what is the safe and easy way to store those piles of
files.
Answer is Secure & Efficient Document Management software
Because Documents matter therefore Softage Information Technology Ltd has
come up with a product named CloudDocu, a Document Management system
powered with a facility to store and retrieve organization’s files. Now you can
manage your files using a smart document management system. Your documents
are scanned and well-maintained on cloud based technology for departmental use.
Why Electronic Document Management?
 Need to free office space otherwise occupied with bulky files and folders
 Need complete peace of mind and document access on mobile, desktop or laptop
 Need security of documents from rodents, fire and other losses
 Security breaches is bothering your company’s operations
 Need to access copy of physical files anywhere, anytime
 Need to eliminate warehouse requirement for data storage
 Need to meet compliance goals
 Save company’s cost
Then, get rid of traditional data storage and rely on Softage’s CloudDocu Record Management
Services
CloudDocu is world class software meant to scan , upload and save files on cloud so it is easily
accessible online. Don’t let administration work interrupt the overall operation of your
organization.
How Cloudu
performs
Record
Management
eDMS-Data
stored on cloud is
accessible via
email
Use of hard-drives
as for storage and
data-access
Reduction in
Company’s costs
incurred in scanning ,
photocopying and
infrastructure
Space Crunch-
Erase need for
warehouse &
domain space
restrictions
Impenetrable Security
256 bit security
layer wrap, to
protect your data
Two-level
password
authentication,
for individuals
SMS/Email alert
whenever
documents
accessed
Set hierarchy of
user access
through rules
based workflow
How to access your company’s data ?
Comprehensive
audit log of all
activity by every
user. Export logs
in various formats
Unique file
extension
security to
prevent
unauthorized
Plethora of
Indexing Options :
Database lookup,
archiving date,
folder lookup.
Multiple Data Indexing & Search Options
Multiple index
field data types :
by text, number &
date.
Full Text Search &
progressive
filtered searches
for easy retrieval
Customized image archive options
All image formats
supported : TIFF,
Editable PDF,
JPEG, BMP, PDF
etc.
Index before or at
time of scan with
the option to
create multiple
subfolders
Multi-page
scanning as well
as bulk import in
all formats
Easy Integration
Works with
existing
resources, no
additional
hardware/softwar
Auto-integrate
with Outlook
(others on
request), and use
it as an interface
Access anywhere
through a web-
browser
(Explorer,
Chrome, Firefox)
On-request Client Access
License, to streamline
your workflow
Hassle free onsite
customer service &
support for archiving,
training & development
DMS for physical docs–
Collection, Digitization,
Warehousing, Retrieval,
Secure Shredding
Value added Services
Cloud docu ppt

Cloud docu ppt

  • 2.
    Why do youneed it? Paperwork is the core of every business process. Files and documents, whatever processed in and out of the organization must be preserved for smooth operations. But what is the safe and easy way to store those piles of files. Answer is Secure & Efficient Document Management software Because Documents matter therefore Softage Information Technology Ltd has come up with a product named CloudDocu, a Document Management system powered with a facility to store and retrieve organization’s files. Now you can manage your files using a smart document management system. Your documents are scanned and well-maintained on cloud based technology for departmental use.
  • 3.
    Why Electronic DocumentManagement?  Need to free office space otherwise occupied with bulky files and folders  Need complete peace of mind and document access on mobile, desktop or laptop  Need security of documents from rodents, fire and other losses  Security breaches is bothering your company’s operations  Need to access copy of physical files anywhere, anytime  Need to eliminate warehouse requirement for data storage  Need to meet compliance goals  Save company’s cost Then, get rid of traditional data storage and rely on Softage’s CloudDocu Record Management Services CloudDocu is world class software meant to scan , upload and save files on cloud so it is easily accessible online. Don’t let administration work interrupt the overall operation of your organization.
  • 4.
  • 5.
    eDMS-Data stored on cloudis accessible via email Use of hard-drives as for storage and data-access Reduction in Company’s costs incurred in scanning , photocopying and infrastructure Space Crunch- Erase need for warehouse & domain space restrictions
  • 7.
    Impenetrable Security 256 bitsecurity layer wrap, to protect your data Two-level password authentication, for individuals SMS/Email alert whenever documents accessed
  • 8.
    Set hierarchy of useraccess through rules based workflow How to access your company’s data ? Comprehensive audit log of all activity by every user. Export logs in various formats Unique file extension security to prevent unauthorized
  • 9.
    Plethora of Indexing Options: Database lookup, archiving date, folder lookup. Multiple Data Indexing & Search Options Multiple index field data types : by text, number & date. Full Text Search & progressive filtered searches for easy retrieval
  • 10.
    Customized image archiveoptions All image formats supported : TIFF, Editable PDF, JPEG, BMP, PDF etc. Index before or at time of scan with the option to create multiple subfolders Multi-page scanning as well as bulk import in all formats
  • 11.
    Easy Integration Works with existing resources,no additional hardware/softwar Auto-integrate with Outlook (others on request), and use it as an interface Access anywhere through a web- browser (Explorer, Chrome, Firefox)
  • 12.
    On-request Client Access License,to streamline your workflow Hassle free onsite customer service & support for archiving, training & development DMS for physical docs– Collection, Digitization, Warehousing, Retrieval, Secure Shredding Value added Services