The document highlights the importance of efficient document management in businesses and introduces 'Clouddocu', a cloud-based document management system developed by Softage Information Technology Ltd. Clouddocu facilitates secure storage, retrieval, and management of files while addressing common concerns such as document security, accessibility, and compliance needs. The system includes features like 256-bit security, comprehensive auditing, and easy integration, which help organizations reduce costs associated with traditional data storage methods.

2. Why do you need it?
Paperwork is the core of every business process. Files and documents,
whatever processed in and out of the organization must be preserved for
smooth operations. But what is the safe and easy way to store those piles of
files.
Answer is Secure & Efficient Document Management software
Because Documents matter therefore Softage Information Technology Ltd has
come up with a product named CloudDocu, a Document Management system
powered with a facility to store and retrieve organization’s files. Now you can
manage your files using a smart document management system. Your documents
are scanned and well-maintained on cloud based technology for departmental use.

3. Why Electronic Document Management?
 Need to free office space otherwise occupied with bulky files and folders
 Need complete peace of mind and document access on mobile, desktop or laptop
 Need security of documents from rodents, fire and other losses
 Security breaches is bothering your company’s operations
 Need to access copy of physical files anywhere, anytime
 Need to eliminate warehouse requirement for data storage
 Need to meet compliance goals
 Save company’s cost
Then, get rid of traditional data storage and rely on Softage’s CloudDocu Record Management
Services
CloudDocu is world class software meant to scan , upload and save files on cloud so it is easily
accessible online. Don’t let administration work interrupt the overall operation of your
organization.

4. How Cloudu
performs
Record
Management

5. eDMS-Data
stored on cloud is
accessible via
email
Use of hard-drives
as for storage and
data-access
Reduction in
Company’s costs
incurred in scanning ,
photocopying and
infrastructure
Space Crunch-
Erase need for
warehouse &
domain space
restrictions

7. Impenetrable Security
256 bit security
layer wrap, to
protect your data
Two-level
password
authentication,
for individuals
SMS/Email alert
whenever
documents
accessed

8. Set hierarchy of
user access
through rules
based workflow
How to access your company’s data ?
Comprehensive
audit log of all
activity by every
user. Export logs
in various formats
Unique file
extension
security to
prevent
unauthorized

9. Plethora of
Indexing Options :
Database lookup,
archiving date,
folder lookup.
Multiple Data Indexing & Search Options
Multiple index
field data types :
by text, number &
date.
Full Text Search &
progressive
filtered searches
for easy retrieval

10. Customized image archive options
All image formats
supported : TIFF,
Editable PDF,
JPEG, BMP, PDF
etc.
Index before or at
time of scan with
the option to
create multiple
subfolders
Multi-page
scanning as well
as bulk import in
all formats

11. Easy Integration
Works with
existing
resources, no
additional
hardware/softwar
Auto-integrate
with Outlook
(others on
request), and use
it as an interface
Access anywhere
through a web-
browser
(Explorer,
Chrome, Firefox)

12. On-request Client Access
License, to streamline
your workflow
Hassle free onsite
customer service &
support for archiving,
training & development
DMS for physical docs–
Collection, Digitization,
Warehousing, Retrieval,
Secure Shredding
Value added Services