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SoftAge Information Technology Ltd. : Confidential2 October 2015
SoftAge DMS
Web based application to scan, upload, save and manage the documents.

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SoftAge Information Technology Ltd. : Confidential
Contents
• About SoftAge DMS
• Technology
• Hardware Configuration
• SoftAge DMS – Features
• SoftAge DMS – Screenshots
• SoftAge DMS - Benefits

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SoftAge DMS
Full document
management
capabilities
including Scanning,
Workflow & more
One Stop Solution to
manage structured &
unstructured
information
Empower
organizations to
capitalize on
accumulated
knowledge
Improved
Productivity, Better
Decision making, &
CRM, Cost Efficient
SoftAge DMS is a tool to manage
documents generated within a
company, to improve access
within the whole corporate
environment and to endeavor to
keep in check the unnecessary
duplication of information.

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Technology
SoftAge DMS is a Java J2EE application running on a Apache application server. SoftAge DMS can be installed and run on different platforms.
SoftAge DMS architecture is based on the following technologies
JBoss Application
Server
Java J2EE (JDK
1.5)
GWT (Google Web
Toolkit - Ajax)
Hibernate
Lucene Text
Search Engine
POI File Format
Conversion
OpenOffic KEA KEA
Weka Aperture Rdf2go Openrdf
***Supported Interfaces in SoftAge DMS are WebDAV and Web services. SoftAge DMS architecture allows it to operate on any operating system: Unix., GNU / Linux., Windows 2000, Windows XP, Windows 2003, and MacOS.

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Hardware Configuration
Hardware Configurations
Small Installation - With less than 25 user, repository size 10-60GB
Processor Dual Core 2 (1.86 GHz)
RAM 2GB – 4GB
Hard Disk 150-250 GB SATA
Medium Installation - With more than 50 users, repository size bigger than 150GB
Processor Quad core (2.2 GHz)
RAM 4GB -8GB
Hard Disk 250-500 GB SATA /SCSI
Virtualized server - With Less than 50 users, repository size 20-50GB
Processor Due Core 2 (1.86 GHz)
RAM 2GB – 4GB
Hard Disk 80-100 GB SATA
***Note that all configurations are only approximations

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SoftAge DMS – The “ATE” Framework
• SoftAge DMS easily accumulate unstructured information from any digital source,
including the Web, e-mail, Office apps PDF files. This allows users to browse,
enrich, and edit information collected from various sources from within a single
application.
ACCUMULATE
Gather information, Gather Information,
It, and explain
• By enabling information sharing and team work through shared folders, threaded
discussions, and e- mail, SoftAge DMS enables enterprise users to efficiently distribute
the kind of information needed to solve problems and make decisions.
TEAM WORK
Share And Work Together
• SoftAge DMS allows the user to turn information into valuable intellectual capital and
actionable assets for the enterprise. This helps organizations fully realize the potential of
corporate knowledge much faster. Administration tools define the roles of various users.
EXPLOIT
Convert Data, Information, Knowledge into
Action

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SoftAge DMS-Screenshots

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Login
This module provides user to create login and password. User can reset the password if required.

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Dashboard
The Dashboard is the one-stop shop for SoftAge DMS users to view, track, action and measure all workflow tasks. The widget includes: (a) User view ((b) Overview (c)
New user (agent search). (d) View workflow. (e) View email (new mail and attachments). (f) Cloud document search and navigation.

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Desktop
Desktop is displayed with five different well-defined workspaces: Menu Options, Toolbar, Folder Tree, Document Browser and Document and Folder Properties, as well
as information on the user who is connected at that time

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Language
SoftAge DMS is a multi-language system which allows you to change the language of the user interface at any time during the session.

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Search Engine
Searches for documents by content keyword, synonyms, relevance, date modified, author and document type. Automatically indexes uploaded document formats: Text,
HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, EXIF JPEG, MP3 ID3. Advanced searches using XPath and SQL.

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Security
By default SoftAge DMS comes with an embedded database. Support for LDAP, Active Directory, DBMS, etc. Plug-in for JAAS based authentication. Granular access
control list. Permissions on folders and documents. Cryptography (encrypts and decrypts documents). Electronic signature.

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Profiles
User Profiles (functions for which a user can access).

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Users & Roles setup
This module provides authorized access to define users at multiple levels along with their roles setup. It enables to manage users in the workflow system.

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Create Folder
This module provides user to create new folders.

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File Upload
This module allows to upload files and add new documents.

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Zip
This module allows (a) Bulk upload documents using ZIP files (b) Download folders as ZIP files.

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Bulk Upload
This module allows to upload bulk files together.

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Scan & Upload
This module enables user to scan physical documents to generate high resolution digital images. It contains all the functions for scanning and indexing, including full version
control. The scanned images are then uploaded in the software.

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E-mail Configuration
This module provides user to configure E-mails using IMAP.

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Email
This module allows (a) Collecting email from an IMAP, Pop3 (b) Configuring User Account. (c) Import text, HTML and attachments. (d) Capture of metadata. (e) Automatic
import and filter sort. (f) Sync with Google Contacts. (g) Import eml and msg.

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Subscription
This module allows user - Messaging Services (share queries / subscriptions / send messages to users).

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Keywords
This module enables user to define keywords.

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Categories
This module enable users to define various categories.

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Version Control
This module allows version control to the documents.

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Document Preview
This module allows user to preview documents.

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Workflow
This module enables user to define and start the workflow. It defines the process of form to be approved by authorized members at multiple levels if required.

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Workflow Review
This module allows user to review the workflow.

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Notification
This module allows user to share notes on documents.

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Properties
This module provides user to (a) Add groups to the system properties (metadata) (b) Supports various formats (c) Internationalization of metadata values

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Check-out
To start to work with a file you must do a “Check-out” of it: that is, download the file to the local computer to be able to modify it.

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Check-in
Once the user have made the pertinent modifications, upload it once again with a “Check-in”.

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Bookmark
This module provides user to bookmark the document or folder.

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Lock
Lock function helps user to protect the file so that no other user can make changes to it. When locked, a locked icon will appear to the side of the name of the selected file.

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Note
This module allows users to add note to the document or folder.

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Crontab – Task Scheduler
Crontab feature allows user to create, administrate and assign scheduled task to users /roles. Each task can be associated to one or several documents, folders, mails or records.

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Activity Log
Activity log tab allows user to view all or filtered logs for the selected document, folder or email.

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Print Document- Full Screen View
This module allows user to print the selected document or file.

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Chat
This module allows user to chat and interact with other users.

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Tag Cloud
This module provides user to tag in cloud space

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Why SoftAge DMS?

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SoftAge Information Technology Ltd. : Confidential
SoftAge DMS - Benefits
Productivity: Facilitates quick location of documents and encourages the practice of sharing information
between users. Simple notification settings, defined processes, all possible.
Saving: Robustness and Stability allow tight costs and competitive pricing.
Security: The built-in antivirus and extreme robustness of SoftAge DMS guarantee the integrity of
the data stored.
Integration: A versatile, integrated solution that captures, organizes and tracks all types of information
from paper documents, text files, email, Office apps, videos, audio and images,.
Optimization: SoftAge DMS includes tools to help evaluate and audit the behavior of users and groups, as
well as the use of documents.

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Thank You
For more details drop a CorpMail at harsh.tikku@softage.net
Or call +919811154452

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