The document discusses the significance and evolution of Document Management Systems (DMS) from their inception in the 1970s to innovations like cloud DMS. It outlines various challenges faced without DMS, including data storage difficulties, mishandling of documents, and inefficiencies across industries, while highlighting the benefits DMS offers in terms of organization, productivity, and cost efficiency. Softage, a leader in DMS, provides comprehensive solutions, processing millions of documents daily and emphasizing modernization through IT support and advanced technology.

1. New Developments and Solutions in
Document Management System

2. Introduction- What is DMS
 DMS refers to Management of Documents
 Process to Streamline the records
 Drivers to manage and control
 Process of storage and archive
 A tool for backup and recovery
 Key to quick access of information

3. Importance
 Essential for storage and retrieval
 Helpful in accessing the right information at right time
 Avoids loss of revenue to the company
 Companies becomes more organized
 Employees becomes more productive
 Long term benefits to an organization

4.  Era of DMS started in early 70’s
 Till 1990-
• Tradition way of Filing and binding
• Data entry in basic computers, then upgraded computers with
scanners . Challenge was of digital data storage
 In 2000 – Past challenges overcome by DMS
 In 2005- Innovation in DMS with IT and Server support for
storage & backup
 In 2010- Upgraded technologies modernized the DMS
 In 2012- Cloud DMS has become a Revolution in data storage
process with low cost involved
* Sources from Google, Wikipedia & Anonymous Sites

5. Challenges without DMS
 Storage of huge & critical Data
 Delayed access to important information
 Mishandling of critical documents
 Maintenance of old but essential documents
 Information Backup and recovery
 Challenge of verifying customer details
 Safety of crucial information/ document
 Loss of Time and Revenue to the organizations

6. Challenges with various Industries-
 Lengthy process of form collection and processing
 Challenge for data Storage
 Hurdles in verification process
 Lengthy process of retrieval
 Delayed expansion and growth
 Challenges with other institutions as well like-
Passport office, Education Sector, Legal Firms, Embassies &
Hotels etc.

7. Solutions with DMS
 Facilitates Collaboration, Decision and ability to built upon
 Sharing and retrieving becomes more easy
 Process become Streamlined
 Easy access to valuable information
 Employees become more productive
 Companies become more organized and profitable

8. Modernization in DMS
 Commendable improvement with IT Support
 Inwarding & RFID Technology for easy storage and retrieval
 Complex Verification turned to a time efficient activity
 Advanced and upgraded procedure of DMS
 Cloud DMS turned a dream into reality

9. IT Support in DMS
 Drastic improvement in the complete process of DMS .
 Ease in sharing the Information through web
 Digitalization of Documents with advance technology
 Faster retrieval and distribution of information
 Scanning and Indexing for Immediate access
 Server support for backup and recovery
 Modern and Upgraded customized softwares

10. About SoftAge
 Founded in 1994, SoftAge is one of the leaders in DMS
 Our Expertise: End to End Document Management Solution
 Process 400,000 documents per day pan India
 Processed over 300 Million files till date
 Around 900 Million documents are stored in warehouses
 Our Workforce - 8000 plus
 Presently Operating from 72 Hub Offices and Warehouses
 Rated as Best Medium Enterprise in IT/ITES for the year 2011
by D&B and Axis Bank

11. SoftAge & DMS
DMS
 SoftAge has long years of experience and expertise in DMS
 We offer One Stop Quality Solutions for DMS
 An ISO 9001:2008 Certified and member NASSCOM India &
Prism International U.S.A.

12. Our Global Presence
UAE
INDIA | U.A.E. | KENYA

13. Document Management Process
• Documents can be picked up from even the
Document Collection remotest locations in India
• Data audited & verified as per the client norms
Document Verification • Verification done to meet regulatory standard
• Documents get unique identification number
Data Processing • Batching is done on sets of documents
• Images are scanned & indexed in a manner that
Image Processing allows retrieval quickly and efficiently
• Gathering all the information on excel file
Data Compilation
• Sharing MIS reports with the client
• Documents securely stored and retrieved at our
Storage & Retrieval computerized warehouses

14. Bouquet of Additional Services
Address Verification HR Support
Tele Calling IT Support

15. Experience across Industries
Telecom & Insurance Govt. & PSU
• Vodafone Cellular India (Pan • Electronic Corp. of India Ltd,
India) Indian Air force, Common
• Max New York Life Insurance Wealth Games Delhi-2010
• MTNL, Oil and Natural Gas
Commission, Dept. of Post,
Geological Survey of India
Banking Media & Publishing
• Canara Bank, American Express • IBH Magazine, Dorling
Bank, UTI Bank Kindersley, Ogilvy and
• Kotak Mahindra Bank, Yes Mather, Living Media India Ltd
Bank, IDBI Bank ,Time Magazine, A. D.
Publishing, Tech Books, Open
System Inc, Indlaw
Financial Institutions IT & Dotcoms
• Unit Trust Of India, Investor • Siemens Information Systems
Services ltd Ltd, Egurucool.com
• Stock Holding Corp. Of • Tata Consultancy Services, Net
India, MCS Spider

16. Summary
 Overcoming the past challenges
 Time & Cost efficient process
 Up-to-the-minute technology
 Well structured and secured activities
 Streamlined output
 Win-win situation for all

17. Thank You
For Your Kind Attention