The document introduces CloudDocu, a cloud-based document management system created by SoftAge Information Technology Ltd. to provide secure, cost-effective, and easy access to documents. It describes current challenges with using email and hard drives for document storage, which causes inefficiency, security risks, and limited collaboration. CloudDocu offers features like strong security with password authentication and activity auditing, flexible indexing and searching options, support for various file formats, and easy integration into existing workflows. It also provides on-request client access licenses and value-added services like document archiving and support.

1. 1SoftAge Information Technology Ltd. : Confidential9 January 2015
CloudDocu
Secure, cost-effective, easy-access cloud based Document Management
System

2. 2SoftAge Information Technology Ltd. : Confidential9 January 2015
Current eDMS Scenario in organizations…
Use of email as eDMS-
inefficient & increased
security risk
Use of hard-drive as
storage space bridles
data-access & limits
collaboration
Prohibitive costs for
license, IT-
infrastructure & on-
going support
Space Crunch- Limited
warehouse space &
domain space restrictions

3. 3SoftAge Information Technology Ltd. : Confidential9 January 2015
This led us to create CloudDocu,
with features such as…

4. 4SoftAge Information Technology Ltd. : Confidential9 January 2015
Impenetrable Security
256 bit security layer
wrap, to protect your data
Two-level password
authentication, for
individuals and groups
SMS/Email alert whenever
documents accessed

5. 5SoftAge Information Technology Ltd. : Confidential9 January 2015
Set hierarchy of user
access through rules
based workflow
Impenetrable Security
Comprehensive audit log
of all activity by every
user. Export logs in various
formats
Unique file extension
security to prevent
unauthorized access of
data

6. 6SoftAge Information Technology Ltd. : Confidential9 January 2015
Plethora of Indexing
Options : Database lookup,
archiving date, folder
lookup.
Multiple Data Indexing & Search Options
Multiple index field data
types : by text, number &
date.
Full Text Search &
progressive filtered
searches for easy
retrieval

7. 7SoftAge Information Technology Ltd. : Confidential9 January 2015
Customized image archive options
All image formats
supported : TIFF, Editable
PDF, JPEG, BMP, PDF etc.
Index before or at time of
scan with the option to
create multiple subfolders
Multi-page scanning as
well as bulk import in all
formats available.

8. 8SoftAge Information Technology Ltd. : Confidential9 January 2015
Easy integration into your current workflow
Access anywhere through
a web-browser (Explorer,
Chrome, Firefox) on
Mobile/PC
Auto-integrate with
Outlook (others on
request), and use it as an
interface
Works with existing
resources, no additional
hardware/software
required

9. 9SoftAge Information Technology Ltd. : Confidential9 January 2015
On-request Client Access
License, to streamline
your workflow
Hassle free onsite
customer service &
support for archiving,
training & development
DMS for physical docs–
Collection, Digitization,
Warehousing, Retrieval,
Secure Shredding
Value added Services

10. 1
0SoftAge Information Technology Ltd. : Confidential9 January 2015
Thank You
For more details drop a CorpMail at harsh.tikku@softage.net
Or call +919811428984