This document provides an overview of document management software (DMS). It discusses the benefits of DMS, including savings in time and money through features like tracking document access and edits. A DMS can also help organizations comply with regulations through features such as maintaining audit trails. The document covers important considerations for choosing a DMS, like whether it will be cloud-based or on-premises, its capabilities for different industries, and the number of users that need access. It also provides a checklist for comparing DMS vendors and purchasing tips.
A Practical Guide to Capturing, Organizing, and Securing Your DocumentsScott Abel
Presented by Jeff Potts at Documentation and Training Life Sciences, June 23-26, 2008 in Indianapolis.
Every organization struggles with how to store, tag, and search for their documents. In a hospital corporation, the need is particularly critical. Hospital staff need to be able to quickly find the latest policies and procedures. Auditors need to be able to track who made what changes and when. Lawyers want to know which protocols were in place on a particular date. In this session you’ll learn a practical approach to putting a document management system in place that can help address these needs and reduce your exposure to legal, regulatory, and even human health risks.
Based on lessons learned during a real-world project, the session shows that getting your documents under control doesn’t have to be a multi-year, multi-million dollar effort. The slide deck outlines how a hospital corporation in New England used a “start small and grow” approach to piloting and rolling out a document management solution across the corporation.
This is a sample of the slides from one of the classes in Tech in Law Practice for the Digital Lawyering Program at the University of Dayton School of Law. I teach these classes online for the students and we also engage in different assignments through a virtual law firm simulation. The students have access to a number of cloud-based practice management systems to get hands-on experience. I'm using the frameworks in Marc Lauritsen's book, Lawyer's Guide to Working Smarter with Knowledge Tools and Richard Susskind's End of Lawyers? as well as materials from my own books and other podcasts and videos from experts.
Cashing in on the public cloud with total confidenceCloudMask inc.
Banks have always been targets for attack. The year 2011 appears to have been a critical tipping point for bank related cybercrime. Attacks grew at a rate of nearly 300 to 400% that year, and innovative attacks cost banks and customers a lot of money.
A Practical Guide to Capturing, Organizing, and Securing Your DocumentsScott Abel
Presented by Jeff Potts at Documentation and Training Life Sciences, June 23-26, 2008 in Indianapolis.
Every organization struggles with how to store, tag, and search for their documents. In a hospital corporation, the need is particularly critical. Hospital staff need to be able to quickly find the latest policies and procedures. Auditors need to be able to track who made what changes and when. Lawyers want to know which protocols were in place on a particular date. In this session you’ll learn a practical approach to putting a document management system in place that can help address these needs and reduce your exposure to legal, regulatory, and even human health risks.
Based on lessons learned during a real-world project, the session shows that getting your documents under control doesn’t have to be a multi-year, multi-million dollar effort. The slide deck outlines how a hospital corporation in New England used a “start small and grow” approach to piloting and rolling out a document management solution across the corporation.
This is a sample of the slides from one of the classes in Tech in Law Practice for the Digital Lawyering Program at the University of Dayton School of Law. I teach these classes online for the students and we also engage in different assignments through a virtual law firm simulation. The students have access to a number of cloud-based practice management systems to get hands-on experience. I'm using the frameworks in Marc Lauritsen's book, Lawyer's Guide to Working Smarter with Knowledge Tools and Richard Susskind's End of Lawyers? as well as materials from my own books and other podcasts and videos from experts.
Cashing in on the public cloud with total confidenceCloudMask inc.
Banks have always been targets for attack. The year 2011 appears to have been a critical tipping point for bank related cybercrime. Attacks grew at a rate of nearly 300 to 400% that year, and innovative attacks cost banks and customers a lot of money.
Global Security Certification for GovernmentsCloudMask inc.
Government endeavors to expand and make available the range of services to the largest possible numbers of users. At the same time, the public sector also works hard to improve its own internal operations and use the best possible talent it can get. Increasingly, there is also a need to improve the collaboration between different sectors of the government while ensuring that data privacy and security are not affected
Managing volumes of paper-based documents is undoubtedly the biggest challenge every business organization faces. It hampers the productivity of staff as people spend hours of unproductive time on storage, archival, sharing, and retrieval of paper. In order to look for a particular information, one needs to flip through the entire file, page after page.
Enterprise Records Management : New challenges & Better Solutions Whitepaper ...Jone Smith
With its efficient records management solutions, Systemware helps many enterprises to capture, classify, store and managed all electronically generated content with one comprehensive solution.
This white paper written by Heckman Consulting overviews the functional and financial benefits of electronic document management. Small to enterprise companies can use document management software to better manage their paper documents, helping to create workflow efficiencies, improve employee productivity and reduce labour costs.
Integrating user needs into ECM projects is key to success. Whether it is a initial implementation or a reboot or just expanding use, user needs and UX testing should be integrated into every project
Lessons learned from experience
Given the rapid development of legal technology in recent years, it can be difficult to keep up with what's available and what's suitable for use within the legal profession.
Balancing different services—and ensuring minimal overlap—is also crucial to ensuring your purchasing decisions give the most value to your business.
Date: Tuesday, March 20, 2018
Time: 11 a.m. PT | 2 p.m. ET
Join Joshua Lenon, Clio’s Lawyer in Residence, as he shares how to evaluate and plan a comprehensive legal technology approach for your practice. In this 1-hour session, you'll learn about:
- Ethical and business considerations to take into account.
- Resources for vetting legal technology services.
- Lessons learned from Clio's experience working with law firms, bar associations, and courts over the last 10 years.
Increase your productivity with intuitive & easy legal case management software. Manage clients, cases, matters, tasks, documents & invoicing with Legodesk Legal Case Management Software in 2021.
Start your free trial now - https://legodesk.com
BlackBerry Workspaces: Solutions for Energy & UtilitiesBlackBerry
Energy and utilities companies derive significant competitive advantage and operational effectiveness from their resources and processes. Using outdated technologies, such as paper forms and faxes, makes them prone to accidental sharing and data leakage. Also, if the integrity of critical information, such as operational safety procedures, is tampered with, the safety and well-being of employees and reputation of the company are at stake. Careful coordination and consistent communication of such information with select business partners or mobile workers are essential to sustaining productivity.
Learn how BlackBerry Workspaces enables Energy and Utilities companies to stay in control of all synced and shared files wherever they go, on any device, online and offline — even after they’re downloaded from the system.
Docsvault is a flexible document management system designed to suit the needs of all industries of all sizes.
This presentation sheds light on how Docsvault can benefit your industry and meet crucial document control and management needs.
AMCTO presentation on moving from records managment to information managementChristopher Wynder
This presentation was given to AMCTO zones 1 and 4/5. It presents how to use the records classification as the core for a faceted classification schema that can be used to enable workflow and processes across the organization.
Document centralization based document security
Smart work environment construction
Drawing/ Document/ Source code/ Copyright security and Personal information protection
Solix Cloud – Managing Data Growth with Database Archiving and Application Re...LindaWatson19
Mission-critical ERP and CRM applications are the lifeblood of any business. This paper examines how Solix Cloud Database Archiving and Application Retirement Solutions enable enterprises to achieve their ILM goals while reducing complexity and offering superior performance.
Monday, July 20, 2015
11:00 am - 12:00 pm
Learn more about the technical framework and implementation of sPRL and how your organization can leverage this powerful tool.
Global Security Certification for GovernmentsCloudMask inc.
Government endeavors to expand and make available the range of services to the largest possible numbers of users. At the same time, the public sector also works hard to improve its own internal operations and use the best possible talent it can get. Increasingly, there is also a need to improve the collaboration between different sectors of the government while ensuring that data privacy and security are not affected
Managing volumes of paper-based documents is undoubtedly the biggest challenge every business organization faces. It hampers the productivity of staff as people spend hours of unproductive time on storage, archival, sharing, and retrieval of paper. In order to look for a particular information, one needs to flip through the entire file, page after page.
Enterprise Records Management : New challenges & Better Solutions Whitepaper ...Jone Smith
With its efficient records management solutions, Systemware helps many enterprises to capture, classify, store and managed all electronically generated content with one comprehensive solution.
This white paper written by Heckman Consulting overviews the functional and financial benefits of electronic document management. Small to enterprise companies can use document management software to better manage their paper documents, helping to create workflow efficiencies, improve employee productivity and reduce labour costs.
Integrating user needs into ECM projects is key to success. Whether it is a initial implementation or a reboot or just expanding use, user needs and UX testing should be integrated into every project
Lessons learned from experience
Given the rapid development of legal technology in recent years, it can be difficult to keep up with what's available and what's suitable for use within the legal profession.
Balancing different services—and ensuring minimal overlap—is also crucial to ensuring your purchasing decisions give the most value to your business.
Date: Tuesday, March 20, 2018
Time: 11 a.m. PT | 2 p.m. ET
Join Joshua Lenon, Clio’s Lawyer in Residence, as he shares how to evaluate and plan a comprehensive legal technology approach for your practice. In this 1-hour session, you'll learn about:
- Ethical and business considerations to take into account.
- Resources for vetting legal technology services.
- Lessons learned from Clio's experience working with law firms, bar associations, and courts over the last 10 years.
Increase your productivity with intuitive & easy legal case management software. Manage clients, cases, matters, tasks, documents & invoicing with Legodesk Legal Case Management Software in 2021.
Start your free trial now - https://legodesk.com
BlackBerry Workspaces: Solutions for Energy & UtilitiesBlackBerry
Energy and utilities companies derive significant competitive advantage and operational effectiveness from their resources and processes. Using outdated technologies, such as paper forms and faxes, makes them prone to accidental sharing and data leakage. Also, if the integrity of critical information, such as operational safety procedures, is tampered with, the safety and well-being of employees and reputation of the company are at stake. Careful coordination and consistent communication of such information with select business partners or mobile workers are essential to sustaining productivity.
Learn how BlackBerry Workspaces enables Energy and Utilities companies to stay in control of all synced and shared files wherever they go, on any device, online and offline — even after they’re downloaded from the system.
Docsvault is a flexible document management system designed to suit the needs of all industries of all sizes.
This presentation sheds light on how Docsvault can benefit your industry and meet crucial document control and management needs.
AMCTO presentation on moving from records managment to information managementChristopher Wynder
This presentation was given to AMCTO zones 1 and 4/5. It presents how to use the records classification as the core for a faceted classification schema that can be used to enable workflow and processes across the organization.
Document centralization based document security
Smart work environment construction
Drawing/ Document/ Source code/ Copyright security and Personal information protection
Solix Cloud – Managing Data Growth with Database Archiving and Application Re...LindaWatson19
Mission-critical ERP and CRM applications are the lifeblood of any business. This paper examines how Solix Cloud Database Archiving and Application Retirement Solutions enable enterprises to achieve their ILM goals while reducing complexity and offering superior performance.
Monday, July 20, 2015
11:00 am - 12:00 pm
Learn more about the technical framework and implementation of sPRL and how your organization can leverage this powerful tool.
Patient record management system by custom softCustom Soft
CustomSoft Patient Record Management System provides powerful features to take care of all requirements of any type of hospitals. This System has features to manage all the aspects of a medical record management.
A common question from companies considering Alfresco for content management is what to do with their legacy ECM systems. In many cases, they want to run Alfresco alongside their existing system for some period of time, and then gradually migrate their content. Join Alfresco Partner of the Year – Zia Consulting – to learn how OpenWorkdesk will allow users to interact with both Alfresco and any CMIS compatible repository in a multi-repository environment.
The presentation will include a specific demonstration of OpenWorkdesk running against both Alfresco and IBM FileNet with a single user interface, and will also discuss how the gradual migration to Alfresco takes place.
An electronic health record system is perfect for keeping track of all of the medicine that a patient is taking at any given time and entry what some of the provisions are that should be taken.
Michèle Thonnet, adjoint au directeur, chef de la Mission pour l´informatisation du Système de Santé (MISS) au Ministère de la Santé et des Solidarités. France
What the Document Management System Revolution Means for Your Business- Busin...Business.com
As the needs of businesses have changed and technology has advanced, document management software (DMS) has too. From new features that allow content to be stored in HTML format to accessible translation services, a DMS revolution is taking place. This whitepaper shares what trends have emerged and how each can positively impact your business.
Law firms require a standard level of administration in order to ensure proper workflow in the organization. Law Firm Practice Management Software has emerged as a boon to law firms. Such software even eases the researching field of law firms.
12 Key Benefits of Document Management SystemPERICENT
We are living in the age of information. According to the internet, we are generating 2.5 quintillion bytes of data every day. The Internet tells us that approximately 90% of that data has been created in the last two years alone, and this pace of data generation is by no means slowing down. Now imagine this much data in form of files or papers. The stack of papers would be able to cover the distance to the sun and back. Therefore businesses must know about the benefits of the document management system.
Fascinated by the idea of a paperless offce?
With LogicalDOC document management it's possible to
replace paper documents with their electronic counterpart,
gaining a competitive advantage derived from a more
efficient management of your business, more effective
protection of data, enhanced collaboration and
rationalization of operations.
Document management system, also known as content
management system, commonly provide storage,
versioning, metadata, security, as well as indexing and
retrieval capabilities.
Important features of document management system softwareDigismartek
Digismartek : often referred to as Document Management Systems is the use of a computer system and software to store,manage and electronic images of paper based information.
Unknown Facts about Virtual Data Room For Secured File Sharing.pdfHokme
: Unlock the power of virtual data rooms for secure data sharing and efficient document management. Also, safeguard your sensitive business data with robust security protocols, while enjoying seamless and secure access from anywhere in the world with bank-grade access control measures.
It is a system used to manage, track and
store documents and reduce paper.
It enable organizations to manage tasks
effectively and streamline processing of
their documents across all departments.
Know Whether You Are Buying A Traditional Or Modern DMS
A traditional DMS or Electronic Document Management System (EDMS) is a system on which an enterprise’s documents and files can be archived, retrieved back, and utilized by a small set of Users and I/O optimization or handling of voluminous documents is a key concern there. Whereas the modern DMS is designed for high performance I/O and takes a center stage in any enterprise’s digital strategy like a powerhouse providing fast document access to and from any external applications through API integration. A buyer must definitely check before purchasing a DMS product whether it is a traditional DMS built decades ago or is truly new technology-based Modern DMS.
Mitigate Against Potential Litigation Threats with Effective Contract Managem...sealsoftwaredept
The result is a fully searchable, cleansed
contract repository ready to be used in existing or planned enterprise systems, including Contract Lifecycle Management (CLM) and Client Relationship Management (CRM).
Sirius Decisions does a thorough review of DocuSign and its capabilities. This includes functionality, vision, support, best practices, etc. With signatures and transaction finalization becoming harder and harder, Sirius Decisions concludes that DocuSign with its focus on speed, accuracy, and cost is a viable and cost effective alternative to overnighting envelopes or faxing.
Similar to Document Management Software- The Business.com Guide (20)
Future Selling in B2B Media: Yes, There is a FutureBusiness.com
Business.com CEO Tony Uphoff's presentation from the Business Information & Media Summit held by ABM, SIPA, and SIIA in partnership with infocommerce about marketing automation, programmatic buying and retargeting.
Even though our world is becoming increasingly paperless, the copier is a ubiquitous staple that's not going anywhere. That's not to say the changing of the times hasn't had an affect on the copier biz; sales are down, and copiers have changed functionality to allow for more paperless options, i.e. scan to email.
In order to get you up to speed on the latest and greatest in the world of photocopying, we created the Business.com Guide to Copiers.
Stay Connected with the Right Phone System for Your Business Business.com
A variety of modes of communication exist to help us connect with clients, customers, and each other, but few can take the place of the telephone. They help us connect with people from all over the world in real-time, and next to an in-person meeting, are the best way to communicate with one another.
Companies small and large alike rely on telephone systems to help them do business, and thanks to new and emerging technology, there are more options than ever to choose from.
When choosing a phone system solution for your business, it’s vital that you identify the needs of your company and its clients before shopping. Depending on your needs, a variety of telephone system functionality exists, including features like automated directory, call forwarding, music on hold, and speed dial, to name a few.
Though traditional phone systems are still prevalent, a new system has recently emerged to provide even more telephone functionality at a lower cost. VoIP systems, or Voice over Internet Protocol systems, use high-speed internet to connect parties on both ends.
The Business.com Guide to Telephone Systems was created to educate you on the types of phone systems available, and assist in identifying which kind will work best for your business.
It’s a common goal to find a job that you love, but it’s not sheer conviction that keeps us going to work day after day, year after year—it’s money. Your hard work, and that of your employees, deserves to be rewarded with consistent and dependable pay. Though at face value, paying your employees for their hours worked seems relatively straight-forward, there are many important factors to consider concerning your company’s payroll.
A variety of payroll services and solutions have long existed to aid companies in their payroll management needs, a new wave of web-based options have emerged to give businesses even more functionality. These new solutions can not only help you save money as compared to their older counterparts, but can also help with headache-inducing federal and state taxes.
Everything You Need to Know About Taking PlasticBusiness.com
Consumers are so used to the convenience of credit and debit cards that it's no longer an option for a merchant to take plastic -- it's a necessity. Consumers expect to be able to use plastic to pay for everything, even small items. From their point of view, that's the end of the transaction but it's a whole different story for the merchant.
From credit card readers to securing the networks to transmitting information to the bank, there are multiple steps that must happen before the money is finally deposited into the merchant's account.
The point-of-sales is where a retail transaction is conducted, which used to mean a cash register was located, typically near a store exit.
Today, it means any place where a sale is conducted and money is exchanged for a product/service and a receipt is given.
In addition to an electronic cash register, this could occur via smartphone, tablet, touchscreen, barcode scanner, or dedicated mobile device or terminal.
The Business.com Guide to POS Systems makes it easy to figure out which system is right for you.
Download the guide and:
- Learn the various features of POS systems.
- Get tips on choosing a vendor.
- Figure out how to calculate the costs.
- Get access to a helpful comparison checklist.
Overview of Recruitment Management Systems- Business.comBusiness.com
Recruitment Management Software greatly reduces otherwise labor-intensive data entry and record-keeping associated with job creation, advertising, screening and employee selection. Use this Business.com guide to get top tips for evaluating the best RMS available- to make your HR duties a little more manageable.
80% of consumers turn to websites to find out more about a company before making a purchase. Which is why there's no time like the present to streamline your site. Use this Business.com guide to understand which type of website you should really have, how to create a beautiful site, and how much it will cost you.
Time and Attendance Software- A Business.com GuideBusiness.com
The days of the punch clock have gone the way of the rotary dial phone and Atari computer games. Instead of laboriously compile paper cards and manually recording hours, save yourself the headache and invest in Time and Attendance Software. Use this Business.com guide to help you manage your employees- from clocking time sheets to payroll processing and managing absences.
Guide to Promotional Items- Business.com Business.com
There are numerous benefits for gifting promotional items to existing or potential customers, or to long- term or high-performing employees. However, a few of these benefits are cited as the main reasons organizations use these items. Promotional items can help a business improve sales, bolster a reputation, and perform better financially. This whitepaper will help you do just that.
There are many benefits to owning a postage meter within a business setting, and there are many types and sizes available that allow any kind of business to save time when sending large amounts of differently sized or weighted packages anywhere in the world. This guide breaks down the types of postage meters and provides quality purchasing tips too.
While a key and obvious advantage of a POS system is the gain in efficiency with respect to processing and recording a purchase transaction, there are numerous additional benefits that have ramifications across the enterprise. In this whitepaper, we break down the advanced features of a modern POS system and we'll walk you through the steps to choose the correct vendor.
Order Fulfillment Services- A Business.com GuideBusiness.com
There are many stages an order must pass through that involves software systems and physical systems. It’s no wonder companies large and small are contracting out this function to specialized order fulfillment services providers. Use this Business.com to help to choose a basic or advanced order fulfillment service.
A Guide to IT Consulting- Business.comBusiness.com
IT consulting is an umbrella term for a variety of interrelated activities. This whitepaper breaks down those activities while introducing the benefits and drawbacks of offshoring IT. Oh, and be sure to follow the three steps to choosing the perfect IT consultant.
A Guide to Internet Security For Businesses- Business.comBusiness.com
Recent revelations by National Security Agency (NSA) renegade contractor Edward Snowden have resulted in many businesses paying more attention to how secure their computer systems are. But even the most “cyber-savvy” businesses can have their computer networks hacked and compromised. Use this whitepaper to understand your threats, protective options, and trends in internet security for businesses.
Commercial Security Systems- The Business.com GuideBusiness.com
A business security system will provide you with a peace of mind, lower insurance rates, and a safer working environment. Our guide will walk you through the major types, features, and options of modern commercial security systems.
Solving Payroll Problems With The New Employee Management System- Business.c...Business.com
For a more robust employee management system through your payroll services providers, you may choose to add benefits management, 401(k) management, or other enhancements to the basic payroll processing service. Here are some common HR obstacles and ways in which payroll services can mitigate these challenges.
Business.com Small Business Pulse 2013 Lead Generation InsightsBusiness.com
Business.com conducted an extensive survey of over 500 B2B companies about their lead generation efforts. This report summarizes that data and provides analysis on how marketers are using lead generation, what fields and types of leads are most valuable, and how they are nurturing those leads after they receive.
Globus Compute wth IRI Workflows - GlobusWorld 2024Globus
As part of the DOE Integrated Research Infrastructure (IRI) program, NERSC at Lawrence Berkeley National Lab and ALCF at Argonne National Lab are working closely with General Atomics on accelerating the computing requirements of the DIII-D experiment. As part of the work the team is investigating ways to speedup the time to solution for many different parts of the DIII-D workflow including how they run jobs on HPC systems. One of these routes is looking at Globus Compute as a way to replace the current method for managing tasks and we describe a brief proof of concept showing how Globus Compute could help to schedule jobs and be a tool to connect compute at different facilities.
Atelier - Innover avec l’IA Générative et les graphes de connaissancesNeo4j
Atelier - Innover avec l’IA Générative et les graphes de connaissances
Allez au-delà du battage médiatique autour de l’IA et découvrez des techniques pratiques pour utiliser l’IA de manière responsable à travers les données de votre organisation. Explorez comment utiliser les graphes de connaissances pour augmenter la précision, la transparence et la capacité d’explication dans les systèmes d’IA générative. Vous partirez avec une expérience pratique combinant les relations entre les données et les LLM pour apporter du contexte spécifique à votre domaine et améliorer votre raisonnement.
Amenez votre ordinateur portable et nous vous guiderons sur la mise en place de votre propre pile d’IA générative, en vous fournissant des exemples pratiques et codés pour démarrer en quelques minutes.
Introducing Crescat - Event Management Software for Venues, Festivals and Eve...Crescat
Crescat is industry-trusted event management software, built by event professionals for event professionals. Founded in 2017, we have three key products tailored for the live event industry.
Crescat Event for concert promoters and event agencies. Crescat Venue for music venues, conference centers, wedding venues, concert halls and more. And Crescat Festival for festivals, conferences and complex events.
With a wide range of popular features such as event scheduling, shift management, volunteer and crew coordination, artist booking and much more, Crescat is designed for customisation and ease-of-use.
Over 125,000 events have been planned in Crescat and with hundreds of customers of all shapes and sizes, from boutique event agencies through to international concert promoters, Crescat is rigged for success. What's more, we highly value feedback from our users and we are constantly improving our software with updates, new features and improvements.
If you plan events, run a venue or produce festivals and you're looking for ways to make your life easier, then we have a solution for you. Try our software for free or schedule a no-obligation demo with one of our product specialists today at crescat.io
Understanding Globus Data Transfers with NetSageGlobus
NetSage is an open privacy-aware network measurement, analysis, and visualization service designed to help end-users visualize and reason about large data transfers. NetSage traditionally has used a combination of passive measurements, including SNMP and flow data, as well as active measurements, mainly perfSONAR, to provide longitudinal network performance data visualization. It has been deployed by dozens of networks world wide, and is supported domestically by the Engagement and Performance Operations Center (EPOC), NSF #2328479. We have recently expanded the NetSage data sources to include logs for Globus data transfers, following the same privacy-preserving approach as for Flow data. Using the logs for the Texas Advanced Computing Center (TACC) as an example, this talk will walk through several different example use cases that NetSage can answer, including: Who is using Globus to share data with my institution, and what kind of performance are they able to achieve? How many transfers has Globus supported for us? Which sites are we sharing the most data with, and how is that changing over time? How is my site using Globus to move data internally, and what kind of performance do we see for those transfers? What percentage of data transfers at my institution used Globus, and how did the overall data transfer performance compare to the Globus users?
Providing Globus Services to Users of JASMIN for Environmental Data AnalysisGlobus
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Globus Connect Server Deep Dive - GlobusWorld 2024Globus
We explore the Globus Connect Server (GCS) architecture and experiment with advanced configuration options and use cases. This content is targeted at system administrators who are familiar with GCS and currently operate—or are planning to operate—broader deployments at their institution.
Top 7 Unique WhatsApp API Benefits | Saudi ArabiaYara Milbes
Discover the transformative power of the WhatsApp API in our latest SlideShare presentation, "Top 7 Unique WhatsApp API Benefits." In today's fast-paced digital era, effective communication is crucial for both personal and professional success. Whether you're a small business looking to enhance customer interactions or an individual seeking seamless communication with loved ones, the WhatsApp API offers robust capabilities that can significantly elevate your experience.
In this presentation, we delve into the top 7 distinctive benefits of the WhatsApp API, provided by the leading WhatsApp API service provider in Saudi Arabia. Learn how to streamline customer support, automate notifications, leverage rich media messaging, run scalable marketing campaigns, integrate secure payments, synchronize with CRM systems, and ensure enhanced security and privacy.
A Study of Variable-Role-based Feature Enrichment in Neural Models of CodeAftab Hussain
Understanding variable roles in code has been found to be helpful by students
in learning programming -- could variable roles help deep neural models in
performing coding tasks? We do an exploratory study.
- These are slides of the talk given at InteNSE'23: The 1st International Workshop on Interpretability and Robustness in Neural Software Engineering, co-located with the 45th International Conference on Software Engineering, ICSE 2023, Melbourne Australia
Climate Science Flows: Enabling Petabyte-Scale Climate Analysis with the Eart...Globus
The Earth System Grid Federation (ESGF) is a global network of data servers that archives and distributes the planet’s largest collection of Earth system model output for thousands of climate and environmental scientists worldwide. Many of these petabyte-scale data archives are located in proximity to large high-performance computing (HPC) or cloud computing resources, but the primary workflow for data users consists of transferring data, and applying computations on a different system. As a part of the ESGF 2.0 US project (funded by the United States Department of Energy Office of Science), we developed pre-defined data workflows, which can be run on-demand, capable of applying many data reduction and data analysis to the large ESGF data archives, transferring only the resultant analysis (ex. visualizations, smaller data files). In this talk, we will showcase a few of these workflows, highlighting how Globus Flows can be used for petabyte-scale climate analysis.
Navigating the Metaverse: A Journey into Virtual Evolution"Donna Lenk
Join us for an exploration of the Metaverse's evolution, where innovation meets imagination. Discover new dimensions of virtual events, engage with thought-provoking discussions, and witness the transformative power of digital realms."
Innovating Inference - Remote Triggering of Large Language Models on HPC Clus...Globus
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Large Language Models and the End of ProgrammingMatt Welsh
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2. CONTENTS
OVERVIEW OF DOCUMENT MANAGEMENT SOFTWARE 3
TRENDS 7
CHOOSING A SYSTEM 9
FEATURES 11
CALCULATING COSTS 13
PURCHASING TIPS 14
COMPARISON CHECKLIST 14
GLOSSARY OF TERMS 17
3. 3
WHY
Thanks to advances in technology, we’re entering a
Golden Age in the area of document management.
Document Management Systems, or DMS, have
become affordable for even the smallest entities, and
their capabilities are amazing compared to those of
just a few years ago.
Any organization that requires the structured storage
and retrieval of documents can benefit from investing in
a DMS solution. Those organizations that are required
by law to maintain detailed records of who has access
to what information and when-in fields such as law,
medicine, finance, education, and government-will find
that a quality DMS saves time and money, and reduces
anxiety by ensuring reliability and accountability. A DMS
can result in peace of mind as well as the cost-effective
management of critical documents.
OVERVIEWOFDOCUMENTMANAGEMENTSOFTWARE
“ANY ORGANIZATION THAT REQUIRES THE
STRUCTURED STORAGE AND RETRIEVAL OF
DOCUMENTS CAN BENEFIT FROM INVESTING
IN A DMS SOLUTION.”
4. 4
The main benefits of using a DMS are savings in time
and money. A DMS will allow you to capture information
using scanning and translation software. The system
enables you to store that information in a way that is
compact, accessible, and secure. It will facilitate the
distribution of information in a manner that is convenient
and reliable. Perhaps most important, a DMS provides
tracking for sensitive documents, showing who has
accessed them, when, and any actions that were
performed on the document (for example: changed it,
printed it, downloaded it, etc.).
“PERHAPS MOST IMPORTANT, A DMS PROVIDES
TRACKING FOR SENSITIVE DOCUMENTS,
SHOWING WHO HAS ACCESSED THEM, WHEN,
AND ANY ACTIONS THAT WERE PERFORMED ON
THE DOCUMENT.”
5. 5
HOW
It is the tracking capabilities of document management
systems that give them their greatest value and appeal.
There are many laws that require organizations to provide
an audit trail for sensitive information. These include
HIPAA (health records), Sarbanes-Oxley (financial
records), ISO (government records), and other regulations
concerning privacy and disclosure. A modern DMS
keeps detailed records on document movement and
alterations-protecting organizations from lawsuits, fines,
and penalties while safeguarding confidentiality.
“A MODERN DMS KEEPS DETAILED RECORDS
ON DOCUMENT MOVEMENT AND ALTERATIONS-
PROTECTING ORGANIZATIONS FROM LAWSUITS,
FINES, AND PENALTIES.”
6. 6
WHAT
This guide reviews the latest trends in DMS along with
the basic and advanced features you should expect
from such a system.
After exploring state-of-the-art DMS, you’ll find a
checklist for comparing vendors, and the top tips for
purchasing a DMS.
7. 7
Document management is undergoing a revolution the
likes of which have not been seen since Gutenberg
invented the printing press more than 600 years ago!
The advent of cloud-based computing and cheap,
unlimited storage has transformed the way that
organizations handle complex documentation needs.
Consider these trends in document management
systems:
Cloud-Based Systems. Also known as “software-as-a-
service,” these are document management systems with
a Web interface. With cloud-based DMS, the documents
no longer live in physical premises, but reside in, and are
backed up in, the cloud.
Access from Multiple Devices. Is your DMS tablet-
friendly? Can you store and retrieve documents with a
smartphone? Are you able to log into your DMS from any
airport or hotel with WiFi? These are the kinds of access
features to look for when comparing DMS providers.
Unlimited Storage of Revisions. When you combine the
plummeting costs of data storage with the version-tracking
capabilities of a modern DMS, you can record every
change to a document since the day it was created. Most
systems will allow you to reverse any of those changes and
revert to any previous version of a document.
TRENDS
8. 8
Lifecycle Management. Documents used in law,
medicine, education, real estate, the sciences, and other
high-value fields often require security, verification, and
auditing at the highest levels. Lifecycle management
allows you to track not only all the changes in a
document since it was created, but also every time the
document has been accessed, by whom, and in what
version. Advanced DMS solutions lay a paperless trail
that can be audited as needed or required.
Language Recognition and Translation. Advanced
DMS can read documents in multiple languages and
convert them into such. The number of languages a
system can accommodate is often used to compare
various DMS when purchasing.
Digital Rights Management (DRM). DRM is the budding
science of protecting the digital content of rights
holders. It is often applied to DVDs and other forms of
entertainment media to reduce unlawful duplication.
But DRM is much more than copy protection. It is used
to control and track access to documents, and can be
used to license content to others and even collect fees.
Electronic Publishing. DMS isn’t just about storing
and protecting documents. With Web-based front ends,
it’s also the software used to search for and retrieve
documents. Today, DMS can automate the publication of
data to a website, into ebooks or other formats, and into
the marketplace-pushing documents into retail outlets.
There has never been a better time to purchase DMS
software or services. You’ll seldom be asked any longer
what operating system you use. With modern DMS, you
can access your documents anytime, from anywhere,
using your favorite device. Your data is more secure
now and better backed up than it has ever been. And
because DMS are priced in part by storage capacity,
they’re getting less expensive all the time as the cost of
storage continues to drop.
“ADVANCED DMS CAN READ DOCUMENTS
IN MULTIPLE LANGUAGES AND CONVERT THEM
INTO SUCH.”
9. 9
On-premises, in the cloud, or both?
If you have to maintain your DMS on-premises, you
will need both software and one or more file servers.
Maintaining these servers and keeping the software
up-to-date is usually your responsibility. If you’re not
required by law to keep your DMS on-premises, you may
find it more convenient and even more secure to use a
Web-based (or “cloud-based”) DMS. A DMS in the cloud
can be even more secure than a standalone system
because access is easily monitored, you can force
actions such as changing passwords, and you can tap
into a nearly unlimited amount of storage for revisions
and historical backups. Many DMS providers now offer
packages that include both a local file server and a
cloud-based interface, providing the local backups you
require with the convenience of online access.
What industry are you in? Any special rules?
Many sophisticated document management systems
are designed to comply with laws and regulations
concerning privacy and disclosure. Think about real
estate mortgages, for example. During and after the
recession of 2008, many financial institutions paid
out large fines for improperly handling mortgage
documents. Similarly, doctors, hospitals, and other
medical providers are required to follow HIPAA
privacy regulations. If your industry or field requires an
intensive amount of regulation or oversight regarding
document handling, you stand to benefit substantially
by using modern document management services.
When shopping for a DMS, look for providers with
experience in your field and ask for references. Here’s
a good example: a review of accounting DMS that can
handle tax forms.
How many people will be accessing the system?
Unlike most on-premises document management
solutions, online DMS usually charge per user, per
month. If you have a system that requires a large
CHOOSING A SYSTEM
“A DMS IN THE CLOUD CAN BE EVEN MORE SECURE
THAN A STANDALONE SYSTEM.”
10. 10
number of users, you may qualify for multi-user
discount packages. Many companies require different
levels of access for different users. Fortunately, most
online and on-premises DMS now allow for different
user access levels.
How much data do you need to store?
While cloud-based data storage is getting cheaper
all the time, it’s not free. Some businesses will require
enormous amounts of data storage. For example, if you
must retain retail-establishment surveillance video for a
certain period of time, the amount of storage you’ll need
could be enormous. Most DMS providers charge based
on the amount of data you need to store, as well as the
number of users.
“MOST DMS PROVIDERS CHARGE BASED ON THE
AMOUNT OF DATA YOU NEED TO STORE, AS WELL
AS THE NUMBER OF USERS.”
11. 11
Creation Issues. A DMS is usually more than just a filing
system for documents. Most systems allow documents
to be created on the system using a Microsoft Word-style
interface. Some systems include image-manipulating
software, such as Photoshop. Look for a comfortable
user interface with enough flexibility to meet your needs
without having to bring in another application.
Integration Issues. Does your DMS play nicely with
other software? Can it integrate and exchange files
with Microsoft Office? How about Outlook, Entourage,
SharePoint, Salesforce, etc.?
Capture Issues. Capture involves all the ways of
pulling documents into the system. Most systems have
Optical Character Recognition, or OCR, for scanning
documents. More sophisticated systems can also scan
and store images from documents. Some can scan
from multiple languages and alphabets. Others will
translate scanned documents into other languages.
Look for a system that is compatible with your needs.
For example, if your documents are rich with tables and
charts, look for a DMS that can handle these hard-to-
scan document elements.
Conversion Issues. Conversion is the other side of
capture: What formats can scanned documents or stored
documents be converted into? Will the system handle
language translation? Can it output documents in Word,
Text, PDF, HTML, or other formats?
Storage Issues. How much data do you anticipate
having to store? Will that data be stored on-premises,
remotely, or co-located between two or more places?
Can additional storage be purchased as needed, or
do you have to purchase a storage plan? What are the
penalties for exceeding storage limits?
Retrieval Issues. How easy is it to access the DMS?
Can it be done remotely, or must it be done on-
premises? How fast are file upload and download times
when the system is accessed remotely? Can the system
be accessed from a tablet? How about a smartphone?
FEATURES
12. 12
Search Issues. The size of some DMS solutions
can make searching a difficult task. Every system, it
seems, has its own method of search. A robust search
functionality will include being able to search document
descriptions as well as the documents themselves. It will
facilitate searching metadata, will recognize common
misspellings, and will auto-complete search inquiries.
Distribution Issues. Are you able to distribute or
syndicate documents from within the DMS? Some systems
include an email component that allows you to use the
DMS to distribute such items as support materials to a
sales staff, or newsletters to subscribers. Distribution
can even include printing labels and other packaging,
printing, and binding documents; applying metered
postage; and other mailing and shipping options.
Publishing Issues. Can the DMS be used for the
assembly of publications such as directories, catalogs,
archives, and ebooks? Will it publish these creations in a
variety of electronic interchange formats, such as those
used for different e-reading devices? Does the system
have a DRM component that can assign and track
electronic rights, and control access to a document?
Compliance Issues. If the industry you’re in has legal
regulations concerning capturing, storing, distributing,
or allowing access to information, you might need a
system that specifically addresses those particular
regulatory needs. Examples include the securities
industry, which is governed by the Securities and
Exchange Commission, and in particular, the Sarbanes-
Oxley disclosures act. Those in the medical profession
are obligated to follow the privacy protocols known as
HIPAA. Many manufacturers are also obligated by the
International Standards Organization (ISO) to handle
documents in a specified manner. Make sure the DMS
you invest in is capable of handling the documentation
demands of your industry.
Security Issues. Security begins with proper document
storage and access procedures. You might want a DMS,
for example, that forces users to change passwords at
regular intervals. Advanced systems will allow multiple
categories of users with different levels of access and
permissions. Security systems usually include detailed
access logs, showing every time a document was
accessed, by whom, and from where. Tracking systems
that record every single change made to a document are
also part of a thorough security system.
Destruction Issues. How does the system handle
archiving old documents or deleting files? Does it
allow for automatic document destruction based on
date stamps or other criteria? Does the system provide
the kind of destruction certification that will satisfy
legal concerns?
13. 13
For an on-premises DMS solution that charges for a
software package rather than the number of users or
the amount of data stored, expect to pay about:
• Basic Software $60 - $200
• Advanced Software $500 - $1,500
• Custom Software $2,000 and up
For an online DMS (or a hybrid online and on-premises
DMS), expect to pay from $15 to $40 per user, per month,
depending on how many fancy features you require.
Discounts on multi-user licenses are usually available. A
typical five-user license is $1,000 to $5,000 per year.
In addition to per-year fees and per-user fees, many
DMS charge storage fees based on the amount of data
you keep stored on the system. Storage fees can run
from as little as 5 cents per gigabyte per month to as
high as 10 cents per gigabyte per month. The cost
of storage space has declined at a rate of 50% every
couple of years for decades now, so you can expect this
price to continue dropping.
DMS users with stringent compliance requirements,
such as securities firms, medical-records handlers, and
government agencies, may require a custom solution
that is beyond the scope of this guide. Such compliance-
heavy systems can cost tens of thousands of dollars to
install and maintain.
CALCULATING COSTS
14. 14
Look for a specialist first. If you’re in an industry that
has intense documentation regulations, it would be best
to find a provider with experience in that same field. If
there is no DMS specialist for your field, then try to find a
provider with clients in your industry whom you can call
upon for a reference.
Negotiate a multi-user package. If your needs require a
large number of users, investigate multi-user discounts.
For example, if you have 8 people who need to access
the system, it might be cheaper to buy a 10-user
package than pay for just 8.
Avoid long-term contracts. If your DMS is priced mostly
based on the amount of storage space you reserve or
use, then stay away from long-term contracts that don’t
allow you to renegotiate the rate. The cost of file storage
has consistently dropped by 50% every 18 months for
the past several decades. The rate per terabyte you’re
paying for storage should be cut in half every couple of
years. Make sure you don’t get locked into a long-term
contract that doesn’t take this factor into account.
PURCHASING TIPS
“IF YOUR NEEDS REQUIRE A LARGE NUMBER OF
USERS, INVESTIGATE MULTI-USER DISCOUNTS.”
15. 15
This checklist will help you quickly assess
the best vendor for your needs.
Basic Package
Freeware
Shareware
PC, Mac, or Other
Extra Charge for Multiple Users
Amount of File Storage Per User
Remote Access Options
What File Types Can the System Read?
# of Languages Recognized
# of Export Formats
# of Publishing Formats
# of Custom Fields
Capture Methods
Conversion from PDF
Conversion from OCR
Conversion from HTML
Image-capture Capabilities
Automatic Meta data Generation
Integration Options
Integration With Microsoft Office
Email Integration
My Needs Vendor 1 Vendor 2 Vendor 2
DOCUMENT MANAGEMENT SOFTWARE CHECKLIST
16. 16
This checklist will help you quickly assess
the best vendor for your needs.
Integration With Social Media
Integration With Mobile
Image-editing Capabilities
Document Tracking
Central Document Storage
Version Control
Version Comparison
Document Comparison
Editing Tracking
Digital Watermarking
Document Expiration Dates
Auditing
Document Life Cycle
Auto-destruction
Security
Automatic Backup
Encryption
Check-in, Check-out
Notification System
Support Services
Live Online Support?
Live Phone Support?
Video Tutorials?
Free Training Available?
Training Available for a Fee?
My Needs Vendor 1 Vendor 2 Vendor 2
17. 17
Capture: The process of entering existing data into a
DMS (as opposed to creating it inside the DMS). Capture
includes such issues as what languages an OCR will
read; what languages a DMS will translate into; and how
images, tables, and other graphic elements are dealt with.
Digital Rights Management (DRM): The science of
managing the intellectual property rights associated with
documents, images, and other media exchanged digitally.
DRM software can include such features as anti-copy
features, anti-print features, timed access, login-logout
access, encryption, digital watermarking, and other
access and duplication restrictions.
Digital Watermarking: A string of code added as a
marker to a digital file to give it a unique identity. It is used
not only to combat unauthorized duplication or distribution
of documents, but also to track their legitimate migration
over time. Digital watermarks are usually hidden in the
code of a file and difficult to identify by anyone other than
the document’s legitimate owners.
Document Management System (DMS): The term for
a filing system for documentation, usually in the form
of computer files. The DMS may contain capture and
creation features for adding documents to the system, as
well as assembly and distribution features. Most systems
include tracking features as well.
Electronic Document Management (EDM): An earlier
name for a DMS that is still in use today. It usually refers to
an on-premises DMS as opposed to an online DMS.
GLOSSARY OF TERMS
18. 18
HIPAA: The Health Insurance Portability and
Accountability Act of 1996. Among other things, it
specifies the actions medical professionals must take to
safeguard patient privacy. DMS for medical professionals
is basically built around these rules for tracking document
access and revisions.
Metadata: Bibliographical information that travels
along with a document in most document management
systems. Metadata includes such information as
creation date, modification date, author name, document
format, document language, document location, title of
document, subjects, categories, keywords, summary of
document, etc.
Optical Character Recognition (OCR) Software:
Enables scanning a printed document by recognizing the
letter shapes and converting it into text or other formats
that can be manipulated using word processing or
publishing software. OCR software works in conjunction
with a mechanical scanner that parses the document as
the original passes across the bed of the scanner.
Revision Control (also called Versioning): Refers to
the ability to store and restore previous versions of a
document. Some systems will record every change made
to a document; others will record all the changes made
in one editing session, but not each individual change.
Some systems will store these revisions forever, while
others may only show revisions made in the previous year,
for example.
Wiki: A specialized DMS that allows website users to
easily create, collaborate on, and manage documents.
Workflow: Allows for the automation of some aspects
of document management. For example, a set of rules
can be established as to who has access to a document
first, where it is sent when that person is finished with it,
how approvals are handled, how the document will be
released, and how it will be stored. Workflow is usually
integrated with calendar software. The look and feel of
the workflow application is a major distinguishing feature
among different vendors.
“THE LOOK AND FEEL OF THE WORKFLOW
APPLICATION IS A MAJOR DISTINGUISHING FEATURE
AMONG DIFFERENT VENDORS.”