The document provides guidance on preparing training materials and sessions. It discusses obtaining or creating a training course, determining audience needs, collecting relevant material, setting up presentations automatically or manually, formatting slides, using templates, adding images and animations, applying transitions between slides, and using GIFs. The overall message is that thorough preparation is needed before delivering a training, including assessing objectives, audience, available materials, own expertise, and session structure and format.

1. Chapter 5: Preparation

2. Preparation
Before we call on participants, the following need to be
ready:
• The training course
• The media to deliver the training
• Equipment
• Session plan notes
• Your questions

3. Training Course
Training courses can either be available to you already. If not, you need to obtain
them. You can either purchase the material and/or the rights to train the course. You
also may decide for various reasons to create the course.
Creating a course can be done in two ways: Getting someone to do it for you or doing
it yourself.
Getting a company or a freelancer to do it for you can save you a lot of time and effort.
Platforms such as Upwork, fiverr, and freelancer are straight forward and have the
expertise to create any course you wish.

4. Creating Courses By
Yourself
Before attempting to create the
course, ask yourself these questions:
What is your objective out of your
course? Knowledge or skill? Why is it
so important that participants should
have such knowledge or skill?
What is the general topic of the
course? How to come up with the
topic if you don’t have one? Are you
solving a problem or seeking an
opportunity?

5. AUDIENCE
• Who are your audience?
• Do they have interest in this topic?
• How did they get the interest?
• How familiar are they with the topic you want
them?
• If they are not interested, how can you create
interest them?
• What do you want your participants to learn?
related to the topic you picked.
• What knowledge do you want them to be
finishing your session(s)?
• What skills should they acquire during or after

6. MATERIAL
Is the material you have enough for your objectives? If not, what other material do you
Which of the following do you need?
• The text material of the course
• Presentation
• Audio
• Video
• Handouts
• Activities (i.e. case studies, games)
• Assessments (Pre-test, post-test, course evaluation)
• Participants manual
• Instructors manual
• Platform to create, host, and deliver the training
• Marketing Material

7. EXPERTISE
Do you have the experience to
material? If not, where can you
each one?
Do you need experts help with
of the material? Who? Where?
what extent?

8. Collecting course information
The first step to do while referring to
your expertise, your manuals (i.e.
Standards, policies), books, courses
you took, people you interviewed, or
digital search is learning about the
subject you want to create your
course on. Then collect any
information that might be of use for
your course… any information!

9. Setup And Formatting
Now that you have your text base for
your course, there are more than one
way to move forward:
• Manual setup
• Automated setup
• Manual formatting
• Automated formatting

10. Manual setup
Manual set up is Ok for small presentations made from up to 10 pages of text.
You can copy from text document paragraph by paragraph and paste them into
slides on PowerPoint. However, when you have more pages of text and you want to
create a large presentation or a number of module presentations for a course, this
is not what I advise.
Let’s see how we can do automated setup instead and let PowerPoint do the hard
work for us.

11. Automated setup
If your text is setup correctly, you can let MS. Office to automatically create
your presentation. Let’s look at that:
1. Open PowerPoint.
2. On the Home Ribbon, in the Slides group, click the arrow below New Slide.
3. Click Slides From Outline, then navigate to the Word document containing
your slides.
4. Click Insert.
5. Click the Design tab.
6. Click the theme of your choice.
7. Add a title to your title slide and save the file.

12. Automated formatting
Instead of spending hours formatting and feeling bored and tired after a
while, do it automatically through MS. PowerPoint menus.
Let’s look how you can do that.

13. We will take the same
very simple
presentation we
made through
automated setup
from MS. Word

14. Click on view
Click on slide master Slide master opens ready for your formatting

15. Ensure you are on slide #1 which is the main slide that formats other slides

16. Click on home
Now you can click on the title text box and other text box in order to Change formatting as you like

17. Click on one text box at a time
Change font, font size, color, shadow, etc.

18. Slide #1 formats other slides. However, you can still change formatting of
other types of slides by going down to them and doing different formatting
than slide #1
Let’s see how this works

19. Click on the title text box
Click on dark blue font
Click on bold

20. Click on subtitle text box
Click on light blue font
Click on font size 20

21. Click the other types of slides as needed and modify formatting

22. You don’t need to modify formatting of all types of slides. Just the ones that you think you will use in your
presentation.
When you are finished formatting, you can close it by clicking slide master then close master view

23. If you type in any slide, it will take all formatting you already did in master slides. This is
the main slide

24. Here are other slides

25. This way, you spend minutes formatting master slide view and save hours of
formatting tens or hundreds of slides one by one.

26. Using Templates
You can use ready templates that Microsoft provides in PowerPoint

27. You can just type the type of
template you are looking for
and it will show you some
matching ones

28. You can copy any image and use as background
Then click on “Clipboard” button

29. This way, the background of the whole slide becomes the image that you copied earlier.
And this way, you can have your text on top of a full page image
background clearly

30. IMAGES can be found online or you can shoot them yourself on your own camera or smart phone.
If you are looking for beautiful FREE images online, my favorite pixabay but you can is check out the following
websites.
Image Sources

31. You can also use screen shots from your
laptop or smart phone and use them in
the presentation.
They would look much better once you
use some shape formatting on them to
make them look even better than when
you took the screen shot.

32. If you have different items (i.e. text, images)
that you want them to appear at different
times on the screen, use animation menu.
1. Choose the items
2. Click on “animation” button
3. Choose the entrance, emphasis, exit,
and/or motion you want
4. Choose effect option
5. Choose timing
Using Animation

33. 1. Choose transition
2. Choose the type of transition you like or choose
“Random”
3. Choose the timing you like
4. Click on “Apply To All” button to make this choice
for all the presentation
Using Transition

34. Avery nice touch that you can do to have a
simple thing moving on your slide is by
applying the proper “gif” images instead of
static images.
Using GIF

35. Start with one, get good at it, build
on it with others, become like Shuri.

36. The Training Session
Training Sessions can be done for either information that you want to provide
participants with or skill that you want them to perform.
Let’s go through them both and show you how to train each.