The document is a PowerPoint presentation that discusses controlling and organizing functions. It defines controlling as taking necessary measures to ensure achievement of organizational goals. The controlling process involves establishing standards, measuring performance, comparing performance to standards, analyzing deviations, and taking corrective actions. Organizing is defined as identifying activities, grouping related jobs, establishing departments, assigning duties, and developing reporting relationships. The functions of controlling and organizing help achieve goals, ensure efficiency, improve motivation, and facilitate coordination within an organization.

1. PowerPoint by
OPTIMISTIC GROUP
DIVYANSH,MANAN,SHIVENDRA
SANIL,GAURAV,SYED
© 2006 Prentice Hall 8-1

2. © 2006 Prentice Hall 8-2

3. CONTROLLING is a very important function .it
is concerned with taking necessary measures or
preventive actions to ensure achievement of
organisational goal.
Controlling in simple words,
Determine the behaviour or supervise the running
of .
© 2006 Prentice Hall 8-3

4. ESTABLISHING
STANDARDS
MEASURING OF
PERFORMANCE
COMPARING
PERFORMANCE WITH
STANDARDS
ANALYSING
DEVIATIONS
TAKING CORRECTIVE
ACTIONS
© 2006 Prentice Hall 8-4

5.  ESTABLISHING STANDARDS
Standard means target or yardstick against which
performance is measured .
 MEASURING OF PERFORMANCE
After stetting up of standards the performance of the
employees is measured by evaluating the actual work done
by employees.
 COMPARE PERFOMANCE AGAINST STANDARD
After measuring the performance the manager compares the
actual performance with the planned performance and
standards.
© 2006 Prentice Hall 8-5

6. ANALYSING DEVIATION
All deviations need not be brought to the noticed to
top management.
TAKING CORRECTIVE MEASURES
On comparing the actual performance with the
planned performance, the manager will come to
know about the deviations between the plan and
actual performance.
© 2006 Prentice Hall 8-6

7. © 2006 Prentice Hall 8-7

8. ORGANISING can be defined as “identifying and
grouping different activities in organisation and
bringing together the physical, financial resources
to establish most productive relation for the
achievement of specific goal organisation”.
© 2006 Prentice Hall 8-8

9. PROCESS.....
GROUPING
ESTABLISHING
DIVISION OF THE JOBS & ASSIGNMET
REPORTING
WORK DEPARTMEN OF DUTIES
RELATIONSHIP
TATION
© 2006 Prentice Hall 8-9

10.  DIVISION OF WORK
THE organising function being with the division of
total work into smaller units.
 GROUPING THE JOBS &
DEPARTMENTALISATION
After dividing the work in smaller jobs, related &
similar jobs are grouped together & put under one
department.
© 2006 Prentice Hall 8-10

11. ASSINGMENT OF DUTIES
The work is assigned according to their
ability.
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13.  HELPS IN ACIEVING ORGANISATIONAL
GOALS
When all the activities are going according to plan
then automatically these will direct towards
achievement of organisational goal.
 JUDGING ACCURACY OF STANDARDS
An accurate control system revises standards from
time to time to match them with environmental
changes.
© 2006 Prentice Hall 8-13

14.  MAKING EFFICIENT USE OF RESOURCES
Each activity is performed according to
predetermined standards , as a result there is most
and effective use of resources.
 IMPROVING EMPLOYEE MOTIVATION
An effective control system communicates the goals
and standards of appraisal for employees to
subordinates well in advance.
© 2006 Prentice Hall 8-14

15.  ENSURES ORDER AND DISCIPLINE
Sharp control can have a check over dishonesty and
fraud of employees.
 FACILITATE COORDINATION IN ACTION
Control help to maintain equilibrium between means
and ends.
 CONTROLLING HELPS IN IMPROVING THE
PERFORMANCE OF THE EMPLOYEES
Under controlling it is made sure that employees are
aware of these duties and responsibilities very
clearly.
© 2006 Prentice Hall 8-15

16.  CONTROLLING HELPS IN MINIMISING THE
ERRORS
Small errors or small mistakes may not seriously
affects the organisation.
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17. © 2006 Prentice Hall 8-17