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SIMPLIFY 
YOUR PAYMENT 
PROCESSES 
MAKE BETTER-INFORMED 
FINANCIAL DECISIONS 
OPTIMISE
YOU NEED THE 
VISIBILITY TO CONTROL 
CASH FLOW, MANAGE 
COMPLIANCE AND 
IMPROVE THE WAY 
YOU PAY SUPPLIERS
If your business deals with 
multiple suppliers and large 
volumes of purchases ... 
... are your Finance processes 
up to the job?
Paper-based manual systems 
and disjointed purchasing 
processes are inefficient and 
mask vital information.
A transparent, accurate view 
of suppliers, transactions, 
invoices and workflows can 
make a big difference to 
controlling cash flow.
The top performers are 
addressing these issues now. 
And we’re helping them.
CANON CAN HELP 
IMPROVE THE EFFICIENCY 
AND VISIBILITY OF 
YOUR ENTIRE PAYMENTS 
PROCESS FROM A SINGLE 
PLATFORM
Enabling you to make 
informed financial decisions ... 
... that reduce cost and risk, 
optimise working capital and 
support compliance.
40% 
of companies who 
use automated P2P 
have seen a 50% 
improvement in the 
payment process cycle1. 
1 The Institute of Financial Operations, 2014
WORK 
SMARTER 
AND FASTER
Our solutions address the 
challenges around digitisation 
and process automation, 
delivering fast, accurate 
data capture and efficient 
workflows ...
... so your skilled staff 
don’t waste their time 
chasing paper and 
retyping information.
It’s easy to share information 
across the business too – even 
on the move ... 
... improving collaboration 
and agility.
VISIBILITY 
Instantly access real-time online data to monitor 
invoice progress from receipt to validation and 
approval. Make informed payment decisions and 
manage cash flow more effectively based on 
accurate, timely financial information. 
Easily assess supplier terms and costs to 
control procurement spend.
EFFICIENCY 
Save time and cost by automating data entry 
and transactional workflows. Avoid late payment 
charges and penalties. Reduce errors from manual 
processing and improve invoice / PO match rates. 
Cut out the need – and the space – for 
unnecessary paper archiving.
COMPLIANCE 
Improve accounting practices with more 
accurate recording, tracking and storage of 
financial records. 
Simplify audit trails with a clear view of changes 
and approvals, ensure legal compliance and 
reduce business risk.
ACHIEVE 
MORE
From sourcing suppliers to 
paying them ... 
... Canon helps consolidate 
your approach to procurement, 
streamlining purchase 
administration, improving 
the way you buy.
We offer a range of: 
• Affordable 
• Simple-to-use 
• Modular solutions 
That meet the needs of any business.
Whether it’s digitising records, 
automating payment processes or 
optimising an entire P2P process ... 
... you can build capabilities around your 
issues, your available equipment, and 
your existing accounting applications.
If you make the change, 
however small, the performance 
difference is clear ... 
Here are some examples to make 
you stop and think ...
Whatever route you take, you’ll 
be surprised at how easy it is to 
boost performance ... 
... benefiting from greater visibility 
and control of your purchasing 
process – and the insights to make 
better-informed financial decisions.
70% 
of businesses consider that 
the use of scanning and 
capture technology improves 
the speed of response by 
three times or more2. 
2 AIIM, 2012
TRUST 
IN OUR 
EXPERIENCE ...
CONSTRUCTION 
COMPANY PROCESSING 
6,000 INVOICES A 
YEAR MAKES HUGE 
PRODUCTIVITY GAINS 
WITH AUTOMATED SYSTEM
“ When I get an invoice, I open the mail, 
go to the scanner, send it to the invoice 
system and it synchronises with our bank 
system. And the same work that took one 
week before to do, we complete in about 
two to three hours. ” 
JOHAN SELENIUS ROSENGREN 
DIRECTOR, SARAB CONSTRUCTION
SHIPYARD TAKES 
CONTROL OF INVOICE 
MANAGEMENT AFTER 
SWITCHING FROM 
MANUAL TO DIGITAL 
PROCESSING
“Now we know at all times where a document 
is and where it came from in the process. 
Moreover, we can assign permissions on the 
category level and down to a single document. 
This has resulted in greater agility and control 
of our work reports and invoicing. ” 
MICHAEL WAGER 
FINANCE DIRECTOR, ASTILLEROS DE MALLORCA
INDUSTRIAL SERVICES 
PROVIDER REDUCES 
MISFILING AND CUTS 
INVOICE RETRIEVAL TIME 
FROM 30 MINUTES TO 
SECONDS THROUGH 
AUTOMATION
“ Switching to an automated system has not 
only improved accuracy but has also increased 
productivity, allowing us to concentrate on our 
core roles, rather than laborious tasks such as 
filing, retrieving invoices and co-ordinating with 
other locations to access supporting documents. ” 
CHERYL WILLIS 
SENIOR CREDIT OFFICER, LCR GROUP
COMMERCIAL KITCHEN 
SPARES SPECIALIST 
HANDLING 300 INVOICES 
A MONTH REDUCES 
DOCUMENT SEARCH 
TIME BY 80% WITH 
PAPERLESS SOLUTION
“ We have two scan profiles set up on our scanner, 
one for single-sided documents and one for 
double-sided. That’s all – the system does the 
rest, using free text search to recognise the most 
important fields on the invoices and delivery notes, 
before labelling them and automatically filing them 
under the relevant category. ” 
FRIEDRICH STALLER 
MANAGING DIRECTOR, GEV
AGGREGATES BUSINESS 
SAVES £30,000 A YEAR BY 
INTEGRATING DOCUMENT 
SCANNING, RETRIEVAL AND 
ARCHIVING SOLUTION WITH 
ACCOUNTANCY SOFTWARE
“ By integrating directly with Sage, Canon 
transformed our key paper-based manual 
processes into highly efficient and accessible 
digital data that any one of our designated 
staff could retrieve at any time, and from any 
of our company sites. ” 
MAURICE MCCRACKEN 
GROUP ACCOUNTANT, WHITEMOUNTAIN QUARRIES
FLOWER PACKAGING 
COMPANY CLEARS MANUAL 
INVOICE PROCESSING 
BOTTLENECK TO CUT 
LABOUR COSTS AND 
IMPROVE EFFICIENCY
“ By reducing the processing time by 40 hours, 
we have saved around €25– €30,000 a year. 
With the addition of the money saved from the 
reduced penalty fines, the Canon solution has 
resulted in a 30% cost saving overall. ” 
BERT RIJKMANS 
INFORMATION AND COMMUNICATIONS EXECUTIVE, 
VAN DILLEWIJN GROUP
SO WHAT 
HAPPENS NEXT? 
We believe that when people are allowed to 
work smarter, they’ll drive exceptional 
performance in business. 
And we’d like to share the best of what we’ve 
learned with you.
© Canon Europa N.V. 2014 
If there are any areas of particular 
interest that you would like to discuss 
further, or to set up a meeting, call us on 
<000 000 0000>. 
Or ask one of our experts to get in touch 
about how we can help you across your 
payment processes 
BE EXCEPTIONAL and visit <canon-europe.com>

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Canon For Business - Optimise your payment process

  • 1. SIMPLIFY YOUR PAYMENT PROCESSES MAKE BETTER-INFORMED FINANCIAL DECISIONS OPTIMISE
  • 2. YOU NEED THE VISIBILITY TO CONTROL CASH FLOW, MANAGE COMPLIANCE AND IMPROVE THE WAY YOU PAY SUPPLIERS
  • 3. If your business deals with multiple suppliers and large volumes of purchases ... ... are your Finance processes up to the job?
  • 4. Paper-based manual systems and disjointed purchasing processes are inefficient and mask vital information.
  • 5. A transparent, accurate view of suppliers, transactions, invoices and workflows can make a big difference to controlling cash flow.
  • 6. The top performers are addressing these issues now. And we’re helping them.
  • 7. CANON CAN HELP IMPROVE THE EFFICIENCY AND VISIBILITY OF YOUR ENTIRE PAYMENTS PROCESS FROM A SINGLE PLATFORM
  • 8. Enabling you to make informed financial decisions ... ... that reduce cost and risk, optimise working capital and support compliance.
  • 9. 40% of companies who use automated P2P have seen a 50% improvement in the payment process cycle1. 1 The Institute of Financial Operations, 2014
  • 11. Our solutions address the challenges around digitisation and process automation, delivering fast, accurate data capture and efficient workflows ...
  • 12. ... so your skilled staff don’t waste their time chasing paper and retyping information.
  • 13. It’s easy to share information across the business too – even on the move ... ... improving collaboration and agility.
  • 14. VISIBILITY Instantly access real-time online data to monitor invoice progress from receipt to validation and approval. Make informed payment decisions and manage cash flow more effectively based on accurate, timely financial information. Easily assess supplier terms and costs to control procurement spend.
  • 15. EFFICIENCY Save time and cost by automating data entry and transactional workflows. Avoid late payment charges and penalties. Reduce errors from manual processing and improve invoice / PO match rates. Cut out the need – and the space – for unnecessary paper archiving.
  • 16. COMPLIANCE Improve accounting practices with more accurate recording, tracking and storage of financial records. Simplify audit trails with a clear view of changes and approvals, ensure legal compliance and reduce business risk.
  • 18. From sourcing suppliers to paying them ... ... Canon helps consolidate your approach to procurement, streamlining purchase administration, improving the way you buy.
  • 19. We offer a range of: • Affordable • Simple-to-use • Modular solutions That meet the needs of any business.
  • 20. Whether it’s digitising records, automating payment processes or optimising an entire P2P process ... ... you can build capabilities around your issues, your available equipment, and your existing accounting applications.
  • 21. If you make the change, however small, the performance difference is clear ... Here are some examples to make you stop and think ...
  • 22. Whatever route you take, you’ll be surprised at how easy it is to boost performance ... ... benefiting from greater visibility and control of your purchasing process – and the insights to make better-informed financial decisions.
  • 23. 70% of businesses consider that the use of scanning and capture technology improves the speed of response by three times or more2. 2 AIIM, 2012
  • 24. TRUST IN OUR EXPERIENCE ...
  • 25. CONSTRUCTION COMPANY PROCESSING 6,000 INVOICES A YEAR MAKES HUGE PRODUCTIVITY GAINS WITH AUTOMATED SYSTEM
  • 26. “ When I get an invoice, I open the mail, go to the scanner, send it to the invoice system and it synchronises with our bank system. And the same work that took one week before to do, we complete in about two to three hours. ” JOHAN SELENIUS ROSENGREN DIRECTOR, SARAB CONSTRUCTION
  • 27. SHIPYARD TAKES CONTROL OF INVOICE MANAGEMENT AFTER SWITCHING FROM MANUAL TO DIGITAL PROCESSING
  • 28. “Now we know at all times where a document is and where it came from in the process. Moreover, we can assign permissions on the category level and down to a single document. This has resulted in greater agility and control of our work reports and invoicing. ” MICHAEL WAGER FINANCE DIRECTOR, ASTILLEROS DE MALLORCA
  • 29. INDUSTRIAL SERVICES PROVIDER REDUCES MISFILING AND CUTS INVOICE RETRIEVAL TIME FROM 30 MINUTES TO SECONDS THROUGH AUTOMATION
  • 30. “ Switching to an automated system has not only improved accuracy but has also increased productivity, allowing us to concentrate on our core roles, rather than laborious tasks such as filing, retrieving invoices and co-ordinating with other locations to access supporting documents. ” CHERYL WILLIS SENIOR CREDIT OFFICER, LCR GROUP
  • 31. COMMERCIAL KITCHEN SPARES SPECIALIST HANDLING 300 INVOICES A MONTH REDUCES DOCUMENT SEARCH TIME BY 80% WITH PAPERLESS SOLUTION
  • 32. “ We have two scan profiles set up on our scanner, one for single-sided documents and one for double-sided. That’s all – the system does the rest, using free text search to recognise the most important fields on the invoices and delivery notes, before labelling them and automatically filing them under the relevant category. ” FRIEDRICH STALLER MANAGING DIRECTOR, GEV
  • 33. AGGREGATES BUSINESS SAVES £30,000 A YEAR BY INTEGRATING DOCUMENT SCANNING, RETRIEVAL AND ARCHIVING SOLUTION WITH ACCOUNTANCY SOFTWARE
  • 34. “ By integrating directly with Sage, Canon transformed our key paper-based manual processes into highly efficient and accessible digital data that any one of our designated staff could retrieve at any time, and from any of our company sites. ” MAURICE MCCRACKEN GROUP ACCOUNTANT, WHITEMOUNTAIN QUARRIES
  • 35. FLOWER PACKAGING COMPANY CLEARS MANUAL INVOICE PROCESSING BOTTLENECK TO CUT LABOUR COSTS AND IMPROVE EFFICIENCY
  • 36. “ By reducing the processing time by 40 hours, we have saved around €25– €30,000 a year. With the addition of the money saved from the reduced penalty fines, the Canon solution has resulted in a 30% cost saving overall. ” BERT RIJKMANS INFORMATION AND COMMUNICATIONS EXECUTIVE, VAN DILLEWIJN GROUP
  • 37. SO WHAT HAPPENS NEXT? We believe that when people are allowed to work smarter, they’ll drive exceptional performance in business. And we’d like to share the best of what we’ve learned with you.
  • 38. © Canon Europa N.V. 2014 If there are any areas of particular interest that you would like to discuss further, or to set up a meeting, call us on <000 000 0000>. Or ask one of our experts to get in touch about how we can help you across your payment processes BE EXCEPTIONAL and visit <canon-europe.com>