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ACCELERATED 
THE IMPACT OF POOR 
CASH FLOW VISIBILITY 
GAIN A CLEARER VIEW 
OF CASH FLOW
Do you have a clear view 
of your cash flow ... 
AT EVERY STAGE 
FROM INVOICE RECEIPT 
TO PAYMENT?
MANUAL, 
PAPER-HEAVY 
PROCESSES CAN 
MEAN YOU’RE BLINDED 
BY DETAIL AND ERRORS
AFFECTING 
YOUR ABILITY 
TO MAKE 
CLEAR-SIGHTED 
PAYMENT DECISIONS.
The key to more control over cash flow 
is an up to date view of… 
WHAT YOU OWE. 
WHO YOU OWE. 
WHEN YOU NEED TO PAY. 
AND, WHEN YOU’RE READY TO PAY.
It all starts when you 
SEE 
BEYOND 
paper and manual input.
See beyond the blockers that slow down 
information flow 
• Manual processing of paper 
invoices 
• Rekeying data into other systems 
• Human error – resulting in 
payment queries, complaints and 
the risk of penalties 
• Lost invoices and other 
documents 
• Inefficient approvals processes 
with sign-offs slowed down by 
multiple sites, mobile teams and 
multiple languages 
• Poor access to supporting 
documentation.
SEE BEYOND 
PAPER 
Processing paper invoices manually is 
slow and cumbersome.
76% 
of accounting departments 
say that 50% of their 
invoices are paper1. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
SEE BEYOND 
MANUAL INPUT 
Manual input increases the potential for 
payment errors – and that means a direct 
impact on your cash-flow.
75% 
of finance departments 
manually input invoice 
line items into their ERP 
system1. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
That’s when your whole organisation can gain 
a clear view of the payments processing essentials: 
• The cash position – so you can 
• Easy access to supporting 
decide whether to pay early, 
documents – so you can avoid 
or hold off 
delays in approvals and processing 
• Payment deadlines – so you can 
• Transparent archiving – so you 
minimise late payment fines and 
have a searchable audit trail and can 
improve supplier relationships 
be fully compliant. 
• Approval bottlenecks – so you can 
see what slows down the process 
and makes your life harder
PROTECT YOUR 
PROFITS 
Manual invoice processing can mean missed payment 
deadlines, penalties and lost early payment discounts. 
Fraud and duplicated payments are more likely too. 
All of which hits profit.
2/3 
of suppliers’ invoices 
take 10 days or more 
to be processed1. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
MAKE THE MOST 
OF YOUR PEOPLE 
Manual data capture means highly skilled 
staff waste time on menial tasks.
46% 
of companies report that their account 
payable employees spend at least 10 
minutes each per day retyping incorrect 
invoice information into the AP system1. 
4% of these spend 
an hour or more. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
BUILD STRONG 
RELATIONSHIPS 
Manual systems and paper documentation mean 
wasted time and mismatched details. 
The result: payment queries, disgruntled suppliers, 
and the risk of late payment fines and interest charges.
1/3 
of finance professionals 
receive more than 
ten payment queries 
per day1. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
SIMPLIFY 
COMPLIANCE 
Paper invoices are insecure. 
That can mean breaching compliance, audit 
failures, and fines.
25% 
of companies lose 
at least 5% of their 
invoices1. 
1 Solutions for Finance Departments, Canon/RS Consulting, 2011
How we see it ... 
These are the core elements of 
our payments automation and 
management solution.
INVOICE 
RECEIVED 
• Multiple locations 
• Multiple formats 
• Multiple capture devices 
DATA 
CAPTURED 
• Multiple languages 
• Data captured from invoice 
COST 
ALLOCATED 
• Check and flag 
exceptions automatically 
• Automatic cost allocation 
• Flag errors for user 
validation 
APPROVAL 
MATCHED 
• 3-way matching 
• Multiple approver 
workflow 
PAYMENT 
MADE 
• Cash flow visibility 
• Improved supplier 
relationships 
ARCHIVING 
ACTIVATED 
• Digital secure storage 
• Searchable audit trail 
• Full regulatory compliance
HOW IT 
LOOKS FOR 
CUSTOMERS 
Here are some examples of our payments automation 
and management solution in action.
ENTREPRENEURIAL 
CONSTRUCTION FIRM 
DRAMATICALLY 
REDUCES BURDEN 
OF ADMIN
“ It changed the way we work. The incoming invoices 
are sorted in a way that we couldn’t imagine before. 
And I have more time to be out in the field at the 
project with my employees and customers … work 
that would have taken a week or so can now be 
done in two or three hours.” 
JOHAN SELENIUS ROSENGREN 
COMPANY DIRECTOR 
SARAB ENTREPENAD AB
FÖLLMI CONSTRUCTION 
IN SWITZERLAND MANAGES 
CREDITOR INVOICES 
MORE EFFICIENTLY WITH 
CANON’S AUTOMATED 
SOLUTION
“ By using Canon’s solution, not only did our 
efficiency increase but the time needed for 
archiving also decreased. The high degree of 
transparency, fast information flow and increased 
flexibility convinced even most critical employees. 
Canon was able to implement a customised 
document management system.” 
DANIEL FÖLLMI 
HEAD OF INTERNAL SERVICES 
FÖLLMI
CLEAR ADVANTAGES 
As you can see, our approach means: 
• Less paper 
• Fewer manual inputs 
• Reduced risks 
• Protected profits 
• Increased staff productivity 
• Better supplier relationships 
• Simplified compliance
A clear view of what you owe, 
who you owe, when you need to 
pay, and when you’re ready 
to pay ... 
... means a few small changes 
can have a big impact.
SO, 
TAKE A 
CLOSER LOOK
If there are any areas of particular 
interest that you would like to discuss 
further, or to set up a meeting, call us on 
<000 000 0000>. 
Or ask one of our experts to get in touch 
about how we can help you across your 
payment processes 
© Canon Europa N.V. 2014 
BE EXCEPTIONAL and visit <canon-europe.com>

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The impact of accelerated Cash Flow Visibility

  • 1. ACCELERATED THE IMPACT OF POOR CASH FLOW VISIBILITY GAIN A CLEARER VIEW OF CASH FLOW
  • 2. Do you have a clear view of your cash flow ... AT EVERY STAGE FROM INVOICE RECEIPT TO PAYMENT?
  • 3. MANUAL, PAPER-HEAVY PROCESSES CAN MEAN YOU’RE BLINDED BY DETAIL AND ERRORS
  • 4. AFFECTING YOUR ABILITY TO MAKE CLEAR-SIGHTED PAYMENT DECISIONS.
  • 5. The key to more control over cash flow is an up to date view of… WHAT YOU OWE. WHO YOU OWE. WHEN YOU NEED TO PAY. AND, WHEN YOU’RE READY TO PAY.
  • 6. It all starts when you SEE BEYOND paper and manual input.
  • 7. See beyond the blockers that slow down information flow • Manual processing of paper invoices • Rekeying data into other systems • Human error – resulting in payment queries, complaints and the risk of penalties • Lost invoices and other documents • Inefficient approvals processes with sign-offs slowed down by multiple sites, mobile teams and multiple languages • Poor access to supporting documentation.
  • 8. SEE BEYOND PAPER Processing paper invoices manually is slow and cumbersome.
  • 9. 76% of accounting departments say that 50% of their invoices are paper1. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 10. SEE BEYOND MANUAL INPUT Manual input increases the potential for payment errors – and that means a direct impact on your cash-flow.
  • 11. 75% of finance departments manually input invoice line items into their ERP system1. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 12. That’s when your whole organisation can gain a clear view of the payments processing essentials: • The cash position – so you can • Easy access to supporting decide whether to pay early, documents – so you can avoid or hold off delays in approvals and processing • Payment deadlines – so you can • Transparent archiving – so you minimise late payment fines and have a searchable audit trail and can improve supplier relationships be fully compliant. • Approval bottlenecks – so you can see what slows down the process and makes your life harder
  • 13. PROTECT YOUR PROFITS Manual invoice processing can mean missed payment deadlines, penalties and lost early payment discounts. Fraud and duplicated payments are more likely too. All of which hits profit.
  • 14. 2/3 of suppliers’ invoices take 10 days or more to be processed1. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 15. MAKE THE MOST OF YOUR PEOPLE Manual data capture means highly skilled staff waste time on menial tasks.
  • 16. 46% of companies report that their account payable employees spend at least 10 minutes each per day retyping incorrect invoice information into the AP system1. 4% of these spend an hour or more. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 17. BUILD STRONG RELATIONSHIPS Manual systems and paper documentation mean wasted time and mismatched details. The result: payment queries, disgruntled suppliers, and the risk of late payment fines and interest charges.
  • 18. 1/3 of finance professionals receive more than ten payment queries per day1. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 19. SIMPLIFY COMPLIANCE Paper invoices are insecure. That can mean breaching compliance, audit failures, and fines.
  • 20. 25% of companies lose at least 5% of their invoices1. 1 Solutions for Finance Departments, Canon/RS Consulting, 2011
  • 21. How we see it ... These are the core elements of our payments automation and management solution.
  • 22. INVOICE RECEIVED • Multiple locations • Multiple formats • Multiple capture devices DATA CAPTURED • Multiple languages • Data captured from invoice COST ALLOCATED • Check and flag exceptions automatically • Automatic cost allocation • Flag errors for user validation APPROVAL MATCHED • 3-way matching • Multiple approver workflow PAYMENT MADE • Cash flow visibility • Improved supplier relationships ARCHIVING ACTIVATED • Digital secure storage • Searchable audit trail • Full regulatory compliance
  • 23. HOW IT LOOKS FOR CUSTOMERS Here are some examples of our payments automation and management solution in action.
  • 24. ENTREPRENEURIAL CONSTRUCTION FIRM DRAMATICALLY REDUCES BURDEN OF ADMIN
  • 25. “ It changed the way we work. The incoming invoices are sorted in a way that we couldn’t imagine before. And I have more time to be out in the field at the project with my employees and customers … work that would have taken a week or so can now be done in two or three hours.” JOHAN SELENIUS ROSENGREN COMPANY DIRECTOR SARAB ENTREPENAD AB
  • 26. FÖLLMI CONSTRUCTION IN SWITZERLAND MANAGES CREDITOR INVOICES MORE EFFICIENTLY WITH CANON’S AUTOMATED SOLUTION
  • 27. “ By using Canon’s solution, not only did our efficiency increase but the time needed for archiving also decreased. The high degree of transparency, fast information flow and increased flexibility convinced even most critical employees. Canon was able to implement a customised document management system.” DANIEL FÖLLMI HEAD OF INTERNAL SERVICES FÖLLMI
  • 28. CLEAR ADVANTAGES As you can see, our approach means: • Less paper • Fewer manual inputs • Reduced risks • Protected profits • Increased staff productivity • Better supplier relationships • Simplified compliance
  • 29. A clear view of what you owe, who you owe, when you need to pay, and when you’re ready to pay ... ... means a few small changes can have a big impact.
  • 30. SO, TAKE A CLOSER LOOK
  • 31. If there are any areas of particular interest that you would like to discuss further, or to set up a meeting, call us on <000 000 0000>. Or ask one of our experts to get in touch about how we can help you across your payment processes © Canon Europa N.V. 2014 BE EXCEPTIONAL and visit <canon-europe.com>