We can help improve the efficiency and visibility of your entire payments process from a single platform. 70% of businesses consider that the use of scanning and capture technology improves the speed of response by three times or more!

1. OPTIMISE
YOUR PAYMENT
PROCESSES
MAKE BETTER-INFORMED
FINANCIAL DECISIONS

2. 2
YOU NEED THE
VISIBILITY TO CONTROL
CASH FLOW, MANAGE
COMPLIANCE AND
IMPROVE THE WAY
YOU PAY SUPPLIERS

3. If your business deals with multiple suppliers and large
volumes of purchases...
...are your Finance processes up to the job?
Paper-based manual systems and disjointed
purchasing processes are inefficient and mask vital
information.
A transparent, accurate view of suppliers, transactions,
invoices and workflows can make a big difference to
controlling cash flow.
The top performers are addressing these issues now.
And our solutions are helping them on
that journey.
3

4. 4
WE CAN HELP IMPROVE
THE EFFICIENCY AND
VISIBILITY OF YOUR
ENTIRE PAYMENTS
PROCESS FROM A
SINGLE PLATFORM

5. Enabling you to make informed financial
decisions…
…that reduce cost and risk, optimise working
capital and support compliance.
40%of companies who use
automated P2P have seen
a 50% improvement in the
payment process cycle1
.
5
1
The Institute of Financial Operations, 2014

6. 6
WORK SMARTER
AND FASTER
We’re helping to address the challenges around
digitisation and process automation, delivering fast,
accurate data capture and efficient workflows…
…so your skilled staff don’t waste their time chasing
paper and retyping information.
It’s easy to share information across the business too
– even on the move…
…improving collaboration and agility.

7. VISIBILITY
Instantly access real-time online data to monitor invoice progress from receipt to
validation and approval. Make informed payment decisions and manage cash flow
more effectively based on accurate, timely financial information.
Easily assess supplier terms and costs to control procurement spend.
EFFICIENCY
Save time and cost by automating data entry and transactional workflows. Avoid late
payment charges and penalties. Reduce errors from manual processing and improve
invoice / PO match rates.
Cut out the need – and the space – for unnecessary paper archiving.
COMPLIANCE
Improve accounting practices with more accurate recording, tracking and storage
of financial records.
Simplify audit trails with a clear view of changes and approvals, ensure legal
compliance and reduce business risk.
7

8. ACHIEVE MORE
8
From sourcing suppliers to paying them…
...We help consolidate your approach
to procurement, streamlining purchase
administration and improving the
way you buy.

9. 9
We offer a range of:
• AFFORDABLE
• SIMPLE-TO-USE
• MODULAR SOLUTIONS
That meet the needs of any business.

10. 10
If you make the change, however small,
the performance difference is clear...
Whether it’s digitising records, automating
payment processes or optimising an entire
P2P process...
...you can build capabilities around your issues,
your available equipment, and your existing
accounting applications.

11. 70%of businesses consider that the
use of scanning and capture
technology improves the speed of
response by three times or more2
.
11
2
The Paper Free Office, AIIM, 2012

12. 12
THE RESULTS
SPEAK FOR
THEMSELVES…
See how other organisations
are reaping the rewards…

13. Construction company
processing 6,000 invoices a year
makes huge productivity gains
with automated system
13
“”When I get an invoice, I open the mail, go to
the scanner, send it to the invoice system and it
synchronises with our bank system. And the same
work that took one week before to do, we complete
in about two to three hours.
JOHAN SELENIUS ROSENGREN
DIRECTOR, SARAB CONSTRUCTION

14. “”
Shipyard takes control of invoice
management after switching from
manual to digital processing
Now we know at all times where a document is and
where it came from in the process. Moreover, we can
assign permissions on the category level and down
to a single document. This has resulted in greater
agility and control of our work reports and invoicing.
MICHAEL WAGER
FINANCE DIRECTOR, ASTILLEROS DE MALLORCA
14

15. 15
“”Switching to an automated system has not only
improved accuracy but has also increased
productivity, allowing us to concentrate on our
core roles, rather than laborious tasks such as filing,
retrieving invoices and co-ordinating with other
locations to access supporting documents.
CHERYL WILLIS
SENIOR CREDIT OFFICER, LCR GROUP
Industrial services provider reduces
misfiling and cuts invoice retrieval
time from 30 minutes to seconds
through automation

16. 16
“”
Commercial kitchen spares
specialist handling 300 invoices a
month reduces document search
time by 80% with paperless solution
We have two scan profiles set up on our scanner, one
for single-sided documents and one for double-sided.
That’s all – the system does the rest, using free text
search to recognise the most important fields on the
invoices and delivery notes, before labelling them and
automatically filing them under the relevant category.
FRIEDRICH STALLER
MANAGING DIRECTOR, GEV

17. 17
“”By integrating directly with Sage, our key paper-
based manual processes were transformed into
highly efficient and accessible digital data that any
one of our designated staff could retrieve at any
time, and from any of our company sites.
MAURICE MCCRACKEN
GROUP ACCOUNTANT, WHITEMOUNTAIN QUARRIES
Aggregates business saves £30,000
a year by integrating document
scanning, retrieval and archiving
solution with accountancy software

18. 18
“”
Flower packaging company
clears manual invoice processing
bottleneck to cut labour costs and
improve efficiency
By reducing the processing time by 40 hours, we
have saved around €25 – €30,000 a year. With the
addition of the money saved from the reduced
penalty fines, the solution has resulted in a 30% cost
saving overall.
BERT RIJKMANS
INFORMATION AND COMMUNICATIONS EXECUTIVE,
VAN DILLEWIJN GROUP

19. SO WHAT
HAPPENS NEXT?
We believe that when people are
allowed to work smarter, they’ll drive
exceptional performance in business.
And we’d like to help you
achieve this.
19

20. If there are any areas of particular interest that
you would like to discuss further, or to set up a
meeting, please contact us.
Or ask one of our experts to get in touch about
how we can help you across your information
and document management processes
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