The document discusses the automation of the purchase to pay (P2P) process, emphasizing the importance of compliance, efficiency, and improved cash flow amid increasing regulatory challenges. It features a seminar hosted by Canon wherein industry experts shared insights on leveraging technology to enhance P2P processes, highlighting a case study from Sarab, a Swedish construction firm, which successfully reduced costs and improved efficiency through automation. Overall, the document advocates for fully automated P2P systems to optimize financial management and procurement decisions.

1. BETTER
BUSINESS
PROCESSES
PURCHASE TO PAY

2. PURCHASE
TO PAY
Maximising Buying Potential
and cash flow with P2P Automation

3. NEW LAWS MAKE
COMPLIANCE
HARDER THAN EVER…
…the cost of compliance is increasing
...and so are the risks of non-compliance

4. THE ECONOMIC CRISIS
HAS ENCOURAGED A LATE
PAYMENT CULTURE
The pressure
is on
for CFOs to do
things better...
...to drive
innovation
at the most
senior level

5. The good news is that new technologies
now provide the opportunity to enable
finance for change, including:
• Cloud
• Big Data
• Social
• Mobile

6. INFORMATION AT WORK
On 3 July 2014 Canon hosted an event
to bring together industry experts and
technology leaders to discuss opportunities
and share insights around Information
Management – including automating P2P

7. PURCHASE TO PAY
SEMINAR OVERVIEW
1. The P2P Process
2. Technology
3. The Benefits

8. 1. THE P2P PROCESS
The seminar discussed the changes in
the purchase to pay environment and
how these are impacting processes,
including regulation, cashflow issues
and the need to optimise
transactional processes

9. 2. CHANGING
WORKPLACE
How technology can help the
optimisation of the P2P process,
and the measurable benefits of this

10. 3. THE BENEFITS
Case study from Swedish construction
firm Sarab, showing how they reduced
costs, saved time and improved
mobility on their P2P processes using
Canon technology

11. THE SPEAKERS INCLUDED:
Fabrizio Falzarano
Canon Information
Management Team Leader
P2P Expert Consultant
Bally Jennings
Institute of
Financial Operations
Accounts Payable Subject
Matter Expert
Johan Selenius
Rosengren
Director
Sarab Entreprenad
Johan runs a Swedish-based
construction company with
28 employees

12. THE SPEAKERS
INCLUDED:
THEY TALKED
ABOUT...

13. THE CUSTOMER
CHALLENGES AROUND P2P
• Paper driven process – no workflow or automation
• No end-to-end processing: purchasing not linked to AP
• Employees buy what they want from whoever they want
• Limited use of catalogue-driven purchasing
Source
supplier
Purchase
order
Receive
goods/service
Process
invoice
Monitor
& report
Pay
supplier

14. THE CUSTOMER
CHALLENGES AROUND P2P
• No visibility of invoices, some are lost or misplaced
• Limited or no management of information (lack of insights)
• Difficult to ensure end-to-end control and compliance
• Lengthy and time-consuming process
Source
supplier
Purchase
order
Receive
goods/service
Process
invoice
Monitor
& report
Pay
supplier

15. THE BENEFITS
OF AN AUTOMATED
P2P PROCESS
INCLUDE…

16. P2P HELPS YOU
MAKE SMARTER
FINANCIAL AND
PROCUREMENT
DECISIONS

17. IT IMPROVES
SPEND AND
CASHFLOW
MANAGEMENT

18. Source: IFO
40% OF COMPANIES
WHO USE AUTOMATED
P2P HAVE SEEN A 50%
IMPROVEMENT IN THEIR
PAYMENT PROCESS CYCLE

19. • Gain insights into buying and
spending practices and inform
business decisions
• Control documents and ensure
they’re compliant
• Free your employees so they have
more time to spend on delighting
your customers
• Simplify the audit trail,
showing you the full process
on a single platform
• Be better informed
• Capture, store and share
information
• Collaborate
• Speed up a previously
complicated process
IT WILL HELP YOU TO:

20. WHY FULLY AUTOMATED P2P IS THE SOLUTION
PURCHASE PAY
End-to-end P2P
...linking purchasing and finance...
Procurement &
payment transaction
savings
Improved analytics
through the end-to-
end process
Stronger regulatory,
contractual and
internal compliance
Unified governance
across procurement
& finance
BETTER PROCUREMENT,
SPEND CONTROL & CASHFLOW VISIBILITY
REDUCED
COST
INCREASED
VISIBILITY
IMPROVED
SECURITY &
COMPLIANCE
BETTER
CONTROL

21. “ON AVERAGE, A NON-AUTOMATED
P2P PROCESS HAS 18 TOUCHPOINTS.
AN AUTOMATED P2P PROCESS REDUCES
THAT DRAMATICALLY AND ENSURES THAT
THERE’S A VISIBLE AUDIT TRAIL.
IT TAKES THE PAIN OUT OF POLICIES
AND PROCEDURES AND FREES PEOPLE
UP TO WORK TOGETHER”
BALLY JENNINGS
INSTITUTE OF FINANCIAL OPERATIONS

22. SARAB ENTREPENAD AB
CASE STUDY
Making invoicing and Accounts Payable pay
Sarab Construction is a Stockholm-based
construction and installation company

23. THE CHALLENGE
Johan Selenius Rosengren, Company Director, had a
problem with cash flow and wanted to speed up the
invoicing process to deliver cash flow quicker
With around 6000 incoming invoices per year, they
also needed a way of improving efficiency and logging
all of the invoices to ensure they were paid on time

24. THE CHANGE
• Reduce paperwork
• Simplify and speed up his invoicing process
• Free himself up to spend more time building
his business
• Improve mobility

25. THE RESULTS
The same work of processing invoices that took a week before,
now takes hours.
“Today when I get an invoice, I open the mail, I go to the
scanner, send it to the invoice system and it synchronises
with our bank system. And the same work that took one week
before to do we manufacture in about two or three hours.”
Johan Selenius Rosengren, Company Director
Watch the full video case study: canon-europe.com/For_Work/case-studies/engineering-
architects-construction/sarab-entreprenad/index.aspx

26. MORE INFORMATION
If you are an existing Canon customer, please contact
your account manager to find out how an automated
P2P process can transform your business
Or contact us on:
canon.solutions@canon-europe.com
canon-europe.com/For_Work