This document discusses how automating payment processes with a single platform can provide various benefits. It highlights how digitizing paper-based systems and automating workflows can improve visibility, efficiency, and compliance. Examples are given of different businesses that saw productivity gains, cost savings, and faster processing times by switching from manual to digital invoice processing and payment systems. The document promotes Canon's solutions for payment process optimization and argues they can help businesses make better financial decisions through increased insights and control over purchasing.

1. SIMPLIFY
YOUR PAYMENT
PROCESSES
MAKE BETTER-INFORMED
FINANCIAL DECISIONS
OPTIMISE

2. YOU NEED THE
VISIBILITY TO CONTROL
CASH FLOW, MANAGE
COMPLIANCE AND
IMPROVE THE WAY
YOU PAY SUPPLIERS

3. If your business deals with
multiple suppliers and large
volumes of purchases ...
... are your Finance processes
up to the job?

4. Paper-based manual systems
and disjointed purchasing
processes are inefficient and
mask vital information.

5. A transparent, accurate view
of suppliers, transactions,
invoices and workflows can
make a big difference to
controlling cash flow.

6. The top performers are
addressing these issues now.
And we’re helping them.

7. CANON CAN HELP
IMPROVE THE EFFICIENCY
AND VISIBILITY OF
YOUR ENTIRE PAYMENTS
PROCESS FROM A SINGLE
PLATFORM

8. Enabling you to make
informed financial decisions ...
... that reduce cost and risk,
optimise working capital and
support compliance.

9. 40%of companies who
use automated P2P
have seen a 50%
improvement in the
payment process cycle1
.
1
The Institute of Financial Operations, 2014

10. WORK
SMARTER
AND FASTER

11. Our solutions address the
challenges around digitisation
and process automation,
delivering fast, accurate
data capture and efficient
workflows ...

12. ... so your skilled staff
don’t waste their time
chasing paper and
retyping information.

13. It’s easy to share information
across the business too – even
on the move ...
... improving collaboration
and agility.

14. VISIBILITY
Instantly access real-time online data to monitor
invoice progress from receipt to validation and
approval. Make informed payment decisions and
manage cash flow more effectively based on
accurate, timely financial information.
Easily assess supplier terms and costs to
control procurement spend.

15. EFFICIENCY
Save time and cost by automating data entry
and transactional workflows. Avoid late payment
charges and penalties. Reduce errors from manual
processing and improve invoice / PO match rates.
Cut out the need – and the space – for
unnecessary paper archiving.

16. COMPLIANCE
Improve accounting practices with more
accurate recording, tracking and storage of
financial records.
Simplify audit trails with a clear view of changes
and approvals, ensure legal compliance and
reduce business risk.

17. ACHIEVE
MORE

18. From sourcing suppliers to
paying them ...
... Canon helps consolidate
your approach to procurement,
streamlining purchase
administration, improving
the way you buy.

19. We offer a range of:
• Affordable
• Simple-to-use
• Modular solutions
That meet the needs of any business.

20. Whether it’s digitising records,
automating payment processes or
optimising an entire P2P process ...
... you can build capabilities around your
issues, your available equipment, and
your existing accounting applications.

21. Whatever route you take, you’ll
be surprised at how easy it is to
boost performance ...
... benefiting from greater visibility
and control of your purchasing
process – and the insights to make
better-informed financial decisions.

22. 70%of businesses consider that
the use of scanning and
capture technology improves
the speed of response by
three times or more2
.
2
AIIM, 2012

23. TRUST
IN OUR
EXPERIENCE ...
Here are some examples to make
you stop and think ...

24. CONSTRUCTION
COMPANY PROCESSING
6,000 INVOICES A
YEAR MAKES HUGE
PRODUCTIVITY GAINS
WITH AUTOMATED SYSTEM

25. “When I get an invoice, I open the mail,
go to the scanner, send it to the invoice
system and it synchronises with our bank
system. And the same work that took one
week before to do, we complete in about
two to three hours.”
JOHAN SELENIUS ROSENGREN
DIRECTOR, SARAB CONSTRUCTION

26. SHIPYARD TAKES
CONTROL OF INVOICE
MANAGEMENT AFTER
SWITCHING FROM
MANUAL TO DIGITAL
PROCESSING

27. “Now we know at all times where a document
is and where it came from in the process.
Moreover, we can assign permissions on the
category level and down to a single document.
This has resulted in greater agility and control
of our work reports and invoicing.”
MICHAEL WAGER
FINANCE DIRECTOR, ASTILLEROS DE MALLORCA

28. INDUSTRIAL SERVICES
PROVIDER REDUCES
MISFILING AND CUTS
INVOICE RETRIEVAL TIME
FROM 30 MINUTES TO
SECONDS THROUGH
AUTOMATION

29. “ Switching to an automated system has not
only improved accuracy but has also increased
productivity, allowing us to concentrate on our
core roles, rather than laborious tasks such as
filing, retrieving invoices and co-ordinating with
other locations to access supporting documents.”
CHERYL WILLIS
SENIOR CREDIT OFFICER, LCR GROUP

30. COMMERCIAL KITCHEN
SPARES SPECIALIST
HANDLING 300 INVOICES
A MONTH REDUCES
DOCUMENT SEARCH
TIME BY 80% WITH
PAPERLESS SOLUTION

31. “ We have two scan profiles set up on our scanner,
one for single-sided documents and one for
double-sided. That’s all – the system does the
rest, using free text search to recognise the most
important fields on the invoices and delivery notes,
before labelling them and automatically filing them
under the relevant category.”
FRIEDRICH STALLER
MANAGING DIRECTOR, GEV

32. AGGREGATES BUSINESS
SAVES £30,000 A YEAR BY
INTEGRATING DOCUMENT
SCANNING, RETRIEVAL AND
ARCHIVING SOLUTION WITH
ACCOUNTANCY SOFTWARE

33. “ By integrating directly with Sage, Canon
transformed our key paper-based manual
processes into highly efficient and accessible
digital data that any one of our designated
staff could retrieve at any time, and from any
of our company sites.”
MAURICE MCCRACKEN
GROUP ACCOUNTANT, WHITEMOUNTAIN QUARRIES

34. FLOWER PACKAGING
COMPANY CLEARS MANUAL
INVOICE PROCESSING
BOTTLENECK TO CUT
LABOUR COSTS AND
IMPROVE EFFICIENCY

35. “ By reducing the processing time by 40 hours,
we have saved around €25– €30,000 a year.
With the addition of the money saved from the
reduced penalty fines, the Canon solution has
resulted in a 30% cost saving overall.”
BERT RIJKMANS
INFORMATION AND COMMUNICATIONS EXECUTIVE,
VAN DILLEWIJN GROUP

36. SO WHAT
HAPPENS NEXT?
We believe that when people are allowed to
work smarter, they’ll drive exceptional
performance in business.
And we’d like to share the best of what we’ve
learned with you.

37. © Canon Europa N.V. 2014
If there are any areas of particular
interest that you would like to discuss
further, or to set up a meeting,
call Scott Ofield on 01235 433470
or email scott.ofield@cuk.canon.co.uk
BEEXCEPTIONAL and visit canon.co.uk