Manual, paper-heavy processes can mean you're blinded by detail and errors affecting your ability to make clear-sighted payment decisions. The key to more control over cash flow is an up to date view of your finances. This starts when you can look beyond the paper and manual input.

1. GAIN A CLEARER VIEW
OF CASH FLOW
THE IMPACT OF POOR
CASH FLOWVISIBILITY
ACCELERATED

2. Do you have a clear view
of your cash flow ...
AT EVERY STAGE
FROM INVOICE RECEIPT
TO PAYMENT?

3. MANUAL,
PAPER-HEAVY
PROCESSES CAN
MEAN YOU’RE BLINDED
BY DETAIL AND ERRORS

4. AFFECTING
YOUR ABILITY
TO MAKE
CLEAR-SIGHTED
PAYMENT DECISIONS.

5. WHAT YOU OWE.
WHO YOU OWE.
WHEN YOU NEED TO PAY.
AND, WHEN YOU’RE READY PAY.
The key to more control over cash flow
is an up to date view of…

6. SEE
BEYOND
It all starts when you
paper and manual input.

7. See beyond the blockers that slow down
information flow
• Manual processing of paper
invoices
• Rekeying data into other systems
• Human error – resulting in
payment queries, complaints and
the risk of penalties
• Lost invoices and other
documents
• Inefficient approvals processes
with sign-offs slowed down by
multiple sites, mobile teams,
multiple languages
• Poor access to supporting
documentation.

8. SEE BEYOND
PAPERProcessing paper invoices manually is
slow and cumbersome.

9. 76%of accounting departments
say that 50% of their
invoices are paper1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

10. SEE BEYOND
MANUAL INPUT
Manual input increases the potential for
payment errors – and that means a direct
impact on your cash-flow.

11. 75%of finance departments
manually input invoice
line items into their ERP
system1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

12. That’s when your whole organisation can gain
a clear view of the payments processing essentials:
• The cash position – so you can
decide whether to pay early,
or hold off
• Payment deadlines – so you can
minimise late payment fines and
improve supplier relationships
• Approval bottlenecks – so you can
see what slows down the process
and makes your life harder
• Easy access to supporting
documents – so you can avoid
delays in approvals and processing
• Transparent archiving – so you
have a searchable audit trail and can
be fully compliant.

13. PROTECTYOUR
PROFITS
Manual invoice processing can mean missed payment
deadlines, penalties and lost early payment discounts.
Fraud and duplicated payments are more likely too.
All of which hits profit.

14. 2/3of suppliers’ invoices
take 10 days or more
to be processed1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

15. MAKE THE MOST
OFYOUR PEOPLE
Manual data capture means highly skilled
staff waste time on menial tasks.

16. 46%of companies report that their account
payable employees spend at least 10
minutes each per day retyping incorrect
invoice information into the AP system1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011
4% of these spend
an hour or more.

17. BUILD STRONG
RELATIONSHIPS
Manual systems and paper documentation mean
wasted time and mismatched details.
The result: payment queries, disgruntled suppliers,
and the risk of late payment fines and interest charges.

18. 1/3of finance professionals
receive more than
ten payment queries
per day1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

19. SIMPLIFY
COMPLIANCE
Paper invoices are insecure.
That can mean breaching compliance, audit
failures, and fines.

20. 25%of companies lose
at least 5% of their
invoices1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

21. How we see it ...
These are the core elements of
our payments automation and
management solution.

22. INVOICE
RECEIVED
•Multiple locations
•Multiple formats
•Multiple capture devices
DATA
CAPTURED
•Multiple Languages
•Data captured from invoice
COST
ALLOCATED
•Check and flag
exceptions automatically
•Automatic cost allocation
•Flag errors for user
validation
APPROVAL
MATCHED
• 3-way matching
•Multiple approver
workflow
PAYMENT
MADE
•Cash flow visibility
•Improved supplier
relationships
ARCHIVING
ACTIVATED
•Digital secure storage
•Searchable audit trail
•Full regulatory compliance

23. HOW IT
LOOKS FOR
CUSTOMERS
Here are some examples of our payments automation
and management solution in action.

24. ENTREPRENEURIAL
CONSTRUCTION FIRM
DRAMATICALLY
REDUCES BURDEN
OF ADMIN

25. “It changed the way we work. The incoming invoices
are sorted in a way that we couldn’t imagine before.
And I have more time to be out in the field at the
project with my employees and customers…Work
that would have taken a week or so can now be
done in two or three hours.”
JOHAN SELENIUS ROSENGREN
COMPANY DIRECTOR
SARAB ENTREPENAD AB

26. FÖLLMI CONSTRUCTION
IN SWITZERLAND MANAGES
CREDITOR INVOICES
MORE EFFICIENTLY WITH
CANON’S AUTOMATED
SOLUTION

27. “By using Canon’s solution, not only did our
efficiency increase but the time needed for
archiving also decreased. The high degree of
transparency, fast information flow and increased
flexibility convinced even most critical employees.
Canon was able to implement a customised
document management system.”
DANIEL FÖLLMI
HEAD OF INTERNAL SERVICES
FÖLLMI

28. CLEAR ADVANTAGES
• Less paper
• Fewer manual inputs
• Reduced risks
• Protected profits
• Increased staff productivity
• Better supplier relationships
• Simplified compliance
As you can see, our approach means:

29. A clear view of what you owe,
who you owe, when you need to
pay, and when you’re ready
to pay ...
... means a few small changes
can have a big impact.

30. SO,
TAKE A
CLOSER LOOK

31. © Canon Europa N.V. 2014
If there are any areas of particular
interest that you would like to discuss
further, or to set up a meeting,
call Scott Ofield on 01235 433470
or email scott.ofield@cuk.canon.co.uk
BEEXCEPTIONAL and visit canon.co.uk