The document emphasizes the importance of optimizing information and document management to reduce costs, improve compliance, and enhance productivity by digitizing and automating processes. It provides insights and examples demonstrating significant savings and efficiency gains through managed print services and streamlined workflows. Canon offers solutions to help organizations consolidate their document management processes and achieve effective results.

1. RE-THINK YOUR
APPROACH TO
INFORMATION
AND DOCUMENT
MANAGEMENT
TRANSFORM
CONSOLIDATE PROCESSES.
CONTROL BUDGETS.
IMPROVE COMPLIANCE.

2. WHEN YOU’RE UNDER PRESSURE TO ACHIEVE MORE
FOR LESS, WHERE’S YOUR FOCUS FOR IMPROVEMENT?
Take a closer look at your information and document management processes.
How much do you spend on printing and how many different suppliers do you
use? What’s the cost of maintaining all their equipment? Are your workflows
paper-based when they could be digital? Have you got organisation-wide
visibility to control costs, compliance and quality-of-service for end-users?
Across the business, inefficient processes and multiple suppliers put
additional pressure on hard-pressed IT budgets. By consolidating equipment
and adopting a more intelligent approach to information and document
management, IT professionals can help business units improve productivity,
collaboration and mobility while reducing costs and ensuring compliance.
Here are some insights to help you focus on where you can achieve more ...

3. FIND YOUR FOCUS
Information and document management may not be
top of your IT agenda right now.
But the following facts show the potential for
transforming the way you work.
With the right approach you could be ...
SHARPEN

4. Hospital streamlines document management processes across support functions
“The improved turnaround for transaction processing has eliminated a two day month-end
document checking process.”
Pat Bailey, SAP System Support, St James’s Hospital
SMARTER WORKING PRACTICES
of companies manually file newly
received items as paper
[Canon/KAE Market Research, 2014]
of companies feel they would be more productive
through enhanced workflow, search, information
reporting and automated document creation tools
[The SharePoint Puzzle, AIIM Market Research, 2012]
of printed digital original documents
are rekeyed into computers
[IDC Insights, 2012]
25%
54%
50%
Manual paper-based processes waste time, create errors and take up valuable storage space. Digitising and
automation saves processing time and provides the visibility that makes documents simple to track, search and
store.
Insurance firm saves 60% on print costs
“Canon delivered a managed print strategy that generated ROI in a short time span,
reducing print-related costs by over 60%.”
Horst Schlüchter, Head of Application-Management Infrastructure, RV Versicherung
REDUCING COSTS
of an organisation’s revenues are spent on
creating, managing and distributing documents
[The Paperless Project, 2013]
A Managed Print Service makes costs more predictable and savings achievable. Consolidating devices and
suppliers cuts spend on consumables and maintenance. Savings also come from automating workflows in
areas like finance, HR, logistics and distribution.
15%
Packaging manufacturer reduces late payment fines with automated system.
“With the addition of the money saved from the reduced penalty fines,
the Canon solution has resulted in a 30% costs saving overall.”
Bert Rijkmans, Information and Communications Executive, The Van Dillewijn Group
CONTROLLING COMPLIANCE AND RISK
of organisations say that ensuring document
security is a major challenge of managing their
existing print infrastructure
[A Sustainable Print Agenda, Quocirca, 2013]
Nearly a quarter of organisations have
experienced an information leak within
the past 12 months
[Bridging the Information Worker Productivity
Gap White Paper, IDC, 2012]
Automation simplifies audit trails, enabling data to be accurately recorded, securely stored and easily retrieved.
From finance to HR to marketing, we understand how to help customers easily ensure legal compliance and reduce
business risk.
39%
25%
The average organisational cost to a business suffering a data
breach is estimated at
[The Ponemon Institute, 2013 Cost of Data Breach Study, 2013] £2.04m
of companies struggle to understand print
usage
55%
struggle to enforce a print policy
[A Sustainable Print Agenda, Quocirca, 2013]
51%
Council’s improved control of document processes cuts out seven hour downtime
“Now, after remotely rebooting the fleet, jobs appear immediately in the print queue. In total
the process takes six minutes.”
Gary Sussex, ICT Services Manager, London Borough of Newham
SIMPLIFYING MANAGEMENT
of organisations say
that keeping IT admin to a minimum is a major
challenge of managing their existing print
infrastructure
[A Sustainable Print Agenda, Quocirca, 2013]
Smart businesses want suppliers who can add value to their print and document landscape, improving flexibility
and information access for increased collaboration and mobility. They want intelligent, automated processes,
simplified print management and reduced helpdesk queries.
39%
37%
of the workforce will be mobile by 2015
[Smart Mobility report, IDC, 2013]
41%
of organisations that are using MPS are also
implementing document workflow tools to
improve business processes [Managed Print Service
Landscape, Quocirca, 2014]

5. “”“COSTS HAVE BEEN SUBSTANTIALLY REDUCED,
WHICH HAS SIGNIFICANT IMPACT ON OUR BOTTOM LINE.
WE HAVE FAR FEWER DEVICES, WHICH ARE MORE
FLEXIBLE AND RESILIENT, AND WE HAVE THE RIGHT
MACHINES IN THE RIGHT PLACES”.
Sue Chick
Project Manager, Imagination

6. Find out more at www.canon.be
Canon understands the challenges around
information and document management.
We help consolidate and manage
equipment and processes and automate
information capture, storage, print and
distribution. You can choose to manage
our solutions in-house or fully outsource to
Canon.
With joined-up workflows that give you the
transparency to reduce cost, cut complexity
and control compliance, we give you the
focus to achieve so much more for a lot less
cost.
Helping you focus
on what matters most
How can we help you?
We’re working with organisations of all
shapes and sizes to enable impressive gains
in performance – and we can do the same
for you.
If there are any areas of particular interest
that you would like to discuss further, or
to set up a meeting, send us an email on
news.room@canon.be .
Or ask one of our experts to get in touch
about how we can help you across your
information and document management
processes.
© Canon Europa N.V. 2014