BP010 Core HR

Core HR BP.010 Business Process Document Process Document
Doc Ref: BP010_CORE_HRS_Vep3t.e0mber 4, 2014
AIM
BP.010 BUSINESS PROCESS DOCUMENT
FUJAIRAH CHAMBER OF COMMERCE
Core HR
Author: Raqmiyat Consultant
Creation Date: 11-May-14
Last Updated:
Document Ref: BP010_V3.0
Version: 3
Approvals:
Name Signature & Date
Mr.
Mr.
Copy Number_____

Document Control
Change Record
1
Date Author Version Change Reference
27-mar-14 Feras Ahmad 1.0 No Previous Document
28Apr-14 Feras Ahmad 2.0 No Previous Document
08-May-14 Feras Ahmad 3.0 No Previous Document
Reviewers
Name Position
Mr. Kashif Project Manager – Raqmiyat
Mr. Sultan HR manager
Distribution
Copy No. Name Location
1 Library Master Project Library
2 Project Manager
34
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of
the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control
purposes.

Contents
Document Control...................................................................................................................2
Business Process Identification..............................................................................................4
CHR HR Departments .........................................................................................................12
CHR Person Type..................................................................................................................13
CHR Mandatory Fields of Employee Profile ...................................................................14
CHR Hire Employee .............................................................................................................15
CHR Grades ...........................................................................................................................16
CHR People Group ...............................................................................................................17
CHR Locations ......................................................................................................................18
CHR Job...................................................................................................................................19
CHR Termination ..................................................................................................................20
CHR Employee Category ....................................................................................................21
CHR Assignment Category .................................................................................................22
CHR Effective Dates .............................................................................................................24
CHR Assignment Status.......................................................................................................26
CHR Supervisor.....................................................................................................................27
CHR Special Information Types (SIT) ...............................................................................28
Open and Closed Issues for this Deliverable....................................................................29
Open Issues......................................................................................................................29
Closed Issues...................................................................................................................29

Business Process Identification
Core HR Business Process covers the following processes/functionalities
- CHR HRMS
- CHR HR Departments
- CHR Person Type
- CHR Mandatory Fields of Employee Profile
- CHR Hire Employee
- CHR Grades
- CHR People Group
- CHR Locations
- CHR Jobs
- CHR Termination
- CHR Employee Category
- CHR Assignments Category
- CHR Effective Dates
- CHR Assignment Status
- CHR Supervisor
- CHR Special Information Types (SIT)

Core HR Process Document September Doc Ref: BP010_CORE_HR_V3.0 4, 2014

Core HR Process Document
CHR HR Departments
The below diagram shows how we can assign the organization to any employee inside the system:

CHR Person Type
Identify different groups of people to control access to records. They also associate different types of information
for retention. There are three basic types of people for whom HRMS maintains information for Employees and
Applicants. There are many Person Types recognized by the system and identified by a system name –
Applicant, Employee, Ex-applicant, and Ex-employee.

CHR Mandatory Fields of Employee Profile
Title, First Name, Father Name, Family Name , Employee Number auto generation number (administration letter
number + hire date+0001) , Religion , Emirates ID Number , Gender, Birth Date , Place of Birth , Age
,Social/Marital Status.
Administration Letter Number, Hire Date, Email Address (Official Email Address), Office Extension Number,
Present Nationality, Educational Level.

CHR Hire Employee
The below diagram shows how to hire employee or applicant inside the system:

CHR Grades
The below diagram shows how to assign grade to employee:

CHR People Group
Its group consist of segments which can be used to make many types of people like (UAE National, Expat and
Special contract)

CHR Locations
In Oracle HRMS, you set up each physical site where your employees work as a separate location. Similarly, you
enter the addresses of external organizations that you want to maintain in your system as Locations. When
setting up internal or external organizations, you pick from a list of these locations to attach to the organization.
We will divide the location as following:
1. FUJCCI HEAD OFFICE
2. COC ANOTHER BRANCHES IN ( MASAFI , DIBBA , EXHABITION CENTER)

CHR Job

CHR Termination
Human Resources receives notification that employee is terminating employment
PREVENT MANAGERS FROM DOING TERMINATION AGAINST EMPLOYEE
Put the signature inside the termination letter after final confirmation

CHR Employee Category
Imagine that the notice period for employees is based on their employee category as shown in the following
table:
Notice Period
2 month
Probation Period
3 month
We can utilize this field to record the value of notice period for each employee.

CHR Assignment Category
Further groups employees as per the nature of appointment of an employee
Following categories will be defined in the system:
Person Type of Employee Assignment Category
Permanent employee Full time regular
Contract Employee Part time regular
Full time temporary
Part time temporary

CHR Effective Dates
Date Tracking is a means of maintaining a history of changes to personnel records. It applies
to the following parts of a person's record in Oracle HR: People, Assignments. Each of the
areas that are date tracked within a record are date tracked independently.
We can 'date track' by setting an Effective Date. An effective date is the date at a particular
point in time when a person's record is effective. When you set an effective date for your
work, Date Track ensures that only information effective on that day is used for any
processing,
validation, enquiries and reporting you carry out.
Let’s understand this in this simple diagram, which is consider as timeline of a personal
record.
It shows how the person's Status has changed over time to reflect their changing
circumstances. As the changes are made in Oracle, the system keeps a record of each
change. These records can be thought of as different slices - or different pages in a file that
show each change. Date tracking allows you to visit each slice or page at any time. If you set
the effective date to 17 July 2001... For example, the record would show that this individual is
married. Reset back to today and the marital status would show as divorced.
Take a another example for employee Assignment

In this example the assignment record shows how this person's Position changes over time.
When this person originally started in company, their position was Programmer 1. Over time
their position get changed and Oracle keep maintaining the history of this. In addition, this
individual has been told that they have a new position which will take effect as of the 01 Jan
2008. Using date tracking you can record that this position change will take effect in advance
of it happening - simply by setting the Effective Date to 01 Jan 2008 and making the change.
Until that date actually arrives, the position will still show as the current one.
Insert
If there are future dated entries in the system (as in the assignment example above), and you
wish to record a new change that will occur prior to the forthcoming change then Oracle will
prompt you to Insert the record as part of the update. In this scenario, Oracle will insert a new
'slice' of history up to the date of the future change only.
In above diagram example, a future dated change was entered to record that this individual's
position is changing from Programmer Level 3 to Analyst on 1 Jan 2007. However,
subsequent to this change being entered and saved in Oracle, this person will have a new
supervisor from July 1st - i.e. before taking up the new position. If you now record the new
supervisor change, Oracle will prompt you to 'insert' it. As such, a further slice of history will
exist from 1 July 2007 to 1 Jan 2008.

CHR Assignment Status
You use assignment statuses to track temporary or permanent departures of employees from
your enterprise. Temporary departures include paid or unpaid leaves of absence that you may
allow employees to take for a number of reasons.
Examples may include absences caused by industrial action or jury service.
There are four system statuses for employee assignments:
1. Active Assignment, used to show that the employee is working in accordance with his
or her usual conditions of employment
2. Suspend Assignment, used to show that the employee is on leave of absence, but
remains an employee of your enterprise
3. Terminate Assignment, used to show that your enterprise no longer employs the
person in that assignment. It can still be possible to make payments through Oracle
Payroll for assignments at this status.
4. End, meaning that all payroll processing for the assignment is complete and the
assignment has become a historical record. This status is not recorded on the
assignment; it causes the assignment to end.
On your system, you may give these statuses different user statuses appropriate to your
enterprise. Each system status can in fact have several user statuses related to it. For
example, for the system status Suspend Assignment, you can have the user statuses
Maternity Leave, Paternity Leave and Military Leave.
These statuses are primary because they determine how the system processes and manages
the assignment. An assignment must have one, and only one, primary status at a given time.
You enter this status in the Assignment window.

CHR Supervisor
The line manager of the employee

CHR Special Information Types (SIT)
Any special information for any employee can be stored inside the HRMS Module and we use
something called special information types (SIT) to store the data inside it, and it’s flexible and
dynamic and user friendly interface.
For example if we want to make health insurance card to be stored inside the system we can
build new SIT to store this data inside the employee profile
The below diagram shows how we can store health insurance card inside the system:

Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact
Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact
Date

BP010 Core HR

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BP010 Core HR