Meg needs to create document records for contacts at her company Vision Corporation. To make this easier, a descriptive flexfield is configured to display a list of contacts for Meg to select from when creating new document records. This is done by defining a new segment in the document flexfield called "Contact" and creating a value set called "EMP_CONTACT" that retrieves contact names from the database based on Meg's person ID. When Meg creates a new document record, the flexfield segment will contain a list of her contacts to choose from.

1. Configure Flexfield Parameters in Value
Sets for Document Records
You want to use the person ID as an input parameter when creating a value set for a
document record flexfield segment.
Business Requirement: Meg is an employee at Vision Corporation. She needs to create
some document records for her contacts, for example, her spouse and mother. She
should be able to easily select the name of the contact for whom she is creating the
document record.
Summary of Tasks
1. Define a segment for the PER_DOCUMENTS_OF_RECORD_DFF Document Records
Descriptive Flexfield (DFF).
2. Define a value set that will display the contact values based on the person ID of
the employee (Meg).
Defining a Segment for the DFF
1. In the Setup and Maintenance work area, go to the following:
o Functional Area: Workforce Information
o Task: Document Records Descriptive Flexfields
2. On the Document Records Descriptive Flexfields page, select the Documents of
Record Attributes row and click Edit on the Actions menu.
3. Click the Create (+) icon in the Global Segments area and create a segment by
entering these values:
o Name: Contact
o Description: Displays the list of contacts for an employee.
o Data Type: Number
Note: You need to create the segment under the GLB_BIRTH context code.

2. Defining a Value Set for the DFF
1. Click Create Value Set.
2. In the Create Value Set page, enter these values:
o Value Set Code: EMP_CONTACT
o Description: Value set containing the contacts of the employee.
o Module: Search and select Global Human Resources
o Validation Type: Table
o Value Data Type: Character
3. In the FROM Clause field, enter the following syntax:
PER_CONTACT_RELSHIPS_F CR, per_person_names_f_v ppnf
4. In the Value Column Name field, enter ppnf.display_name.
5. In the ID Column Name field, enter ppnf.person_id.
6. In the Start Date Column Name field, enter to_date(null).
7. In the End Date Column Name field, enter to_date(null).
8. In the WHERE Clause field, enter the following syntax:
CR.PERSON_ID = :{PARAMETER.PERSONID}
and CR.CONTACT_PERSON_ID = ppnf.person_id
and trunc(sysdate) between CR.effective_start_date and
CR.effective_end_date
and trunc(sysdate) between ppnf.effective_start_date and
ppnf.effective_end_date
9. Click Save and Close three times to return to the Document Records Descriptive
Flexfields page.
10. Click Deploy Flexfield.
11. Click OK, and then click Done.
Log in as Meg and create a document record of type Birth. The contacts for Meg appear
in the flexfield segment LOV. She can then select the contact for whom she wants to
create the document record.

3. Defaulting a Value in a Flexfield Segment
When you use a value set, the display will always be a LOV, even if there is only one
value in the value set. For scenarios where you want to default a single value in the
specific flexfield segment, you need to select SQL as the default type value for the initial
default.
This is a sample SQL to default a person number:
1. To default the selected worker's person number:
select person_number
from per_all_people_f
where sysdate between effective_start_date and
effective_end_date
and person_id = :{PARAMETER.PERSONID}
2. To default the logged in user's person number:
select person_number
from per_all_people_f
where sysdate between effective_start_date and
effective_end_date
and person_id = HRC_SESSION_UTIL.GET_USER_PERSONID
Name: Feras Ahmad
Email: Feras.83@outlook.com