This document provides instructions for setting up an Overtime Tracking Log (OTL) in 16 steps: 1. Define elements like regular time, overtime, etc. 2. Set up recurring periods like daily and monthly. 3. Define the applications the OTL will reflect like human resources and payroll. 4. Set approval periods to match recurring periods and applications. It then describes setting up additional components needed for an OTL like approval styles, shifts, work plans, holidays, and earning groups. The last step is to transfer time from the OTL to the payroll system by running three requests.

1. OTL Setup
1 Define Elements (element we need for this OTL)
Element Name Type Classification
Double time Nonrecurring Information
Lateness Nonrecurring Information
Overtime Nonrecurring Information
Personal Leave Nonrecurring Information
Professional Leave Nonrecurring Information
Regular Time Nonrecurring Information
Note : Input Values for all elements
Name Units
Hours Hours in Decimal format (2 places)

2. 2 Recurring Periods
Name Period Type Duration in Day
Daily --------- 1
Monthly Calendar Month ---------

3. 3 Define Application Set
In this window define the application that OTL reflect on it.

4. 4 Define Approval Periods.
This connected to the recurring period.
Name
Any Name You Want.
Approval Period Details
Application Recurring period
Human Resource Monthly
Payroll Monthly
If you define the Recurring Periods daily
Application Recurring period
Human Resource Daily
Payroll Daily

5. 5 Define Approval Style.
Name:
Any Name You Want.
“Data Interdependency Rules”
Rule Application
Payroll Data Approval Rule Payroll
Payroll Data Approval Rule Human Resources
“Approval Style Components”
Application Sequence Type
Payroll 10 Auto Approve
Human Resource 20 Auto Approve

6. 6 Define Element (For OTL)  Element Link  Absence 
Element Set.

7. 7 Request  Single Request”Generate Flexfield and
Mapping Information”  Run.

8. Note:
Delete Definition: No
Element Set: “The Name of Element Set You Created”
Then Press OK
To add the elements to Descriptive Flexfield ……..
If you want to Query for this element Go the --
Descriptive Flexfield  Query for %OTL Information Types%

9. 8 Define Element Time Information.
OTL Time Accounting  Element Time Information.
Each element you define it you must make a classification for this element
Additional Element Information
Earring Category:

10. 9 Define the Shift
Table Setup and Maintenance  Shift.
(From Time: 00 to Time: 00)
Early Start Late Start
Note: Each work Shift Have a unique Shift.
EX:
Ramadan Shift
Regular Shift
…….
……..

11. 10 Define Work Plan
You must define work plan for each shift you define it.

12. 11 Define a Rotation Plan
Year Start Date to Ramadan then From Ramadan to the Rest of the Year.

14. 12 Define Holiday Calendar
Define the Holidays in the whole year
EX:
Mother Day.
Independence Day.

15. 13 Define Earning Group
Define the element for Earning.

16. 14 Define Earning Policy
Define the earning policy and use the Earning group we define it before.

17. 15 Assignment Time Information
Assign the responsible employee for OTL

18. 16 Time Keeper Group
You must switch the responsibility to “OTL Time Keeper”
The name of the employee and the name of the Time Keeper And can
connected with Assignment Ser or Organization.

19. 17 Time Entry Keeper.

20. 18 Preferences

21. 19 Then you must run the request 
Transfer Time Information from OTL to Payroll
A- Run the “Transfer Time From OTL to BEE”
In Global Super HRMS Manager (Responsibly).

22. B- Run the “Validate For BEE”
In global OTL Application Developer (Resistibility)

23. C- Run the “Transfer to BEE”
In Global OTL Application Developer