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3. Short for electronic mail, email (or e-mail) is defined as the transmission
of messages over communications networks. Typically the messages are
notes entered from the keyboard or electronic files stored on disk.
Most mainframes, minicomputers, and computer networks have an
email system.
Some electronic mail systems are confined to a single computer
system or network, but others have gateways to other computer
systems, enabling users to send electronic mail anywhere in the world.
Companies that are fully computerized make extensive use of e-mail
because it is fast, flexible, and reliable.
4. Emails are delivered extremely fast when compared to traditional post.
Emails can be sent 24 hours a day, 365 days a year.
Webmail means emails can be sent and received from any computer, anywhere
in the world, that has an Internet connection.
Cheap - when using broadband, each email sent is effectively free. Dial-up users
are charged at local call rates but it only takes a few seconds (for conventional
email, eg text only) to send an email.
Emails can be sent to one person or several people.
5.
6. The recipient needs access to the Internet to receive email.
Viruses are easily spread via email attachments (most email providers scan
emails for viruses on your behalf).
Phishing - sending an email to a user falsely claiming to be a legitimate
company to scam the user into providing information, such as personal
information and bank account numbers on a bogus website. The details will
then be used for identity theft.
No guarantee the mail will be read until the user logs
on and checks their email.
unsolicited email, ie junk mail.
7. The recipient needs access to the Internet to receive email.
Viruses are easily spread via email attachments (most email providers scan
emails for viruses on your behalf).
Phishing - sending an email to a user falsely claiming to be a legitimate
company to scam the user into providing information, such as personal
information and bank account numbers on a bogus website. The details will
then be used for identity theft.
No guarantee the mail will be read until the user logs
on and checks their email.
unsolicited email, ie junk mail.
8. Email has become the premier way to communicate in the
computer era. If you’re not hooked up to email, you may
never hear from anyone you know. Email is a little more
complicated than sending a letter in the mail, but it’s the
same idea. You’ll be on your way to sending letters via
your computer in no time.
9. Open up your internet browser and pick an email program to use. The
big ones are Gmail, Yahoo! and MSN Hotmail. Go to one of these websites
and sign up for an email account. This usually involves picking a personal
email address, choosing a password and entering some other information
like your name or zip code.
10. Gather email addresses of people you know and put them in your contacts
list. Each email program should
have a “Contacts” section, so click
on that and start typing in email
addresses. Having all your contacts
in your email account will make it
easier to write emails later--you
won’t have to manually type in the person’s email address every time!
11. To start using email, sign in with your email address and password from
your email program’s website. You can go to each email program’s home
page and then click “Email” or save the email sign-in webpage to your
bookmarks. Once you’ve signed in,
you’ll see your inbox. This is where
you'll see emails that
people send you.
12. To write an email, click the "Compose Mail" or "Write an Email" link.
You'll see a page with a bunch
of empty boxes on it. In the first
box "To:" you'll put the
person's email address you're
sending the email to. Then
choose a subject, and finally,
write your email in the big box. When you're done, click send.
13. You might want to send a mass email to all your contacts letting them
know of your new email address. Each email program is slightly different
in sending emails to multiple people. There should be a link to your
contacts near the “To” box (Yahoo has a link called “Insert addresses.”)
You’ll check a box next to each contact’s name to
add them to an email.
14. In order to read emails that are sent to you, all you have to do is click on
the email subject. If you want to send an email you received to someone
else, this function is called “Forward.” All you
have to do is click the “Forward” button
for most email programs and then click
“Send.”
15. You’ll also see a “Trash” link in your
email inbox. This is where you can put
emails that you don’t want to look at
anymore. It’s like the Trash option on
your computer where you can delete
files. Put emails you don’t need anymore
in the Trash, and empty the Trash when
it gets too full.