The document discusses the role and composition of school councils in Pakistan. It explains that school councils are composed primarily of parents and are meant to increase community involvement in schools. Their responsibilities include developing the school, improving infrastructure, resolving issues, and managing funds collected from students like the Frough-e-Taleem fund. The document provides guidance on proper procedures for school councils, such as record keeping, procurement, and utilization of funds.

2. Role of School Council &
Utilization of Frough-e-Taleem Fund
BY
FAIZULLAH KHAN TAREEN
DIRECTOR ADMINISTRATION
OFFICE OF DPI (EE) PUNJAB, LAHORE
MOB# 0300-6301005
email:faizullahkhantareen@gmail.com

3. What is school council ?
 School Council is an advisory, deliberative or
administrative body of people including parents,
teachers, and general public, formally constituted and
meeting regularly.
 School Council is an assembly of persons summoned
or convened for consultation, deliberation or advice.

4. Why School Council ?
 developing ownership of community in Schools
 ensuring participation of community in resolving
school problems
 Participation of community “in real decision making at
every stage including identification of problems,
study of feasibility, planning implementation, and
evaluation”
 increasing enrolment and decrease dropout
 generating funds for schools through donations
 Ensuring teachers / staff presence and to check teachers
absenteeism

5.  stream lining discipline and working of schools
 improving infrastructure
 Assessing available resources
 Enlist heralds in education and discuss with School
council members. how can School council intervene.
 Awareness campaign.
 Social mobilization.
 To save the children Rights (UNO charter 30th November 1989)
 (187 countries signed on this charter)

7. FORMULATION OF
SCHOOL COUNCIL 2007
1. The school council consists of at least 7 to 15
members. It is in odd numbers.
2. School Council members
A- parents member
b- Teacher member
C- General members
3. Parents members are more than 50% of total
members. There is only one teacher member in S.C
,rest of the seats are filled from general members

8. Composition of School Council
amended in 11th March 2013
 Members (9-17)
 Odd number
 CATEGORY
a) Parent (more than 50%)
b) Teacher (01)
c) General (Remaining)

9. EXISTING COMPOSITION OF SCHOOL
COUNCIL IN SECONDARY SCHOOLS
 Total Members 10
 Chairperson 01
 Parent members 05
 Retired Govt. Servants 02
 Lumber dar 01
 Secretary (Senior Teacher) 01
Reference :- Pak Canada debt swap

10. ROLE OF SCHOOL COUNCIL
 Community support for uplift of schools.
 Promote liaison between students, teachers and parents.
 Increase enrolment of students and decrease dropout rate.
 Ensure to act upon the compulsory Primary Education Act 94
 Disseminate the importance of education to parents so that they
may admit their children in the school.

11. • Support and persuade the school administration for curricular & co-
curricular activities like parents- teacher meeting , cleanliness day,
literacy day, enrolment campaign.
• To make such arrangement by which the rights of teachers and students
may be Protected and tendency of corporal punishment may be stopped.
• Provision of text books and distributions of scholarships amongst the
students.
• To take necessary steps for removal of ill-legal occupation of school
building or land

12. Meetings of school council.
I. The first meeting of SC shall be held on the day of Election of SC.
II. The staff of restructuring programme shall impart training and
briefing about the method of meetings, preparation of agenda,
duties and powers, awareness about the terms and conditions of
purchase.
I. SC Members addresses/ID number, signature shall be verified.
II. SC will have to hold the meetings at least once in a month and 10 in a
year.
I. Emergency meeting may be called by Head Teacher at any time.
• General body meeting of SC will be held twice a year.
• EDO education/ or his representative will ensure his/ her
• presence on both these occasions along with concerned staff
of School Education Department of Districts dealing with the
respective SC.

13. Quorum
SC quorum shall be comprised of half of the members. Only those
decisions will be valid in which half of the total members have taken
part.
Tenure
I. Tenure of school council shall be of two years.
II. It is the responsibility of Head Teacher to convene the meeting of
stakeholders after completion of tenure to elect or nominate the new
school council members
Removal of Difficulties
In case of any ambiguity in application of the SC Policy in any given
situation, the orders of the EDO (Edu), unless over ridden by the
Provincial Government by any specific or general order, will be final

14. Frough-e-Taleem Fund(FTF)
 A fund collected from the students for the welfare of the
students and development of school.
COLLECTION OF FTF FROM STUDENTS
 FTF from Primary Classes Rs. 20/-
 FTF from Elementary Classes Rs. 20/-
 FTF from Secondary Classes Rs. 20/-

15. Utilization Of Faroogh-e-Taleem Fund On
Different Projects By School Council
• Purchase of Science Equipments of all types
• Purchase and repair of Sports Articles of all types.
• Expenses to hold games contests, refreshment of
players, conveyance expenses of sports,
accommodation and meal expenses for sports.
• Minor work of play ground (cleanliness & level etc if
required), availability of water for ground.
• Purchase of library books, magazines, news paper and
periodicals, library and reading room related expenses.

16. • Expenditure of examinations – printing of question
papers, purchase of duplicating machine and related
material.
• Purchase of audio visual aids.
• Installation of telephone (internet subject to computer
science 9th 10th , ICS classes.
• Purchase of geometry box, charts, maps, black
boards/white boards, duster, display boards.
• Purchase of plants for tree plantation/ flower pots.
• Expenses for holding competitions of Co-Curricular
activities i.e. drama, debates, speech, essay writing
etc.
• Expenses of students and class incharge for trip to
historical and geographical places. (no subscription
will be taken from students).

17. • Fee for scouting, girl guiding, expenses of relating items and
accommodation of Students / Incharge Teacher
• Purchase of medicines
• Appointment of Doctor and Dispenser as part time
• Treatment of poor and deserving students
• purchase of sanitation related articles.’
• Health related charts
• Weighing machine
• Parents day expenses
• Educational distinction and sports prize.
• First aid related articles.
• Articles related to cleanliness in the school.
• Purchase of equipment related First Aid.
• Purchase of uniform and shoes for disserving students.

18. • Purchase of toys for students
• Purchase of seeds and plants.
• Help for students of SOS village and hospital.
• prizes for class IV servants.
• Printing of certificates.
• Binding of books of library.
• Purchase of national hero's photos.
• Any other type of expenditure for the welfare of
students

19. Schools Council’s Record and Documents
 EDO Office should maintain an up to date contact/ telephonic database of SC
members, and notify any changes on quarterly bases to PMIU. A quarterly meeting at
PMIU will be held on this account.
 Booklet of SC
 Latest directions/ notification of SC
 Cash Book of SC
 Procurement and financial guidelines for SC
 Booklet of NSB
 Format of appointment of temporary School Teachers
 Bank account record
 SC meetings register
 School Development Plan
 School inspection register of SC members
 SC membership notification
 School audit report
 Personal record of SC members

20. SC’s Funds Expenditures
I. The expenditures on temporary appointment of teachers (part time) which was earlier
incurred at a maximum rate of Rs. 1500/- per month per teacher is raised to Rs. 2500/-
per month. The SC, however, cannot engage more than two temporary teachers (part
time) at one time.
II. Tea, biscuits and smosas only will be provided under this allowance which will not be
exceed the limit of Rs. 300/- per meeting.
III. The SC shall be authorized to spend up to a maximum of 4 Lacs of rupees in one
financial year. i.e. from July to June as per the notification number IT(FD)3-13/2002
dated January 7,2004 and January 29,2005 issued by the finance department or any
other order subject to the finance department from time to time

21. I. The expenditures on temporary appointment of teachers (part
time) which was earlier incurred at a maximum rate of Rs.
1500/- per month per teacher is raised to Rs. 2500/- per month.
The SC, however, cannot engage more than two temporary
teachers (part time) at one time.
II. Tea, biscuits and samosas only will be provided under this
allowance which will not be exceed the limit of Rs. 300/- per
meeting.

22. Procurement Guidelines
• Guidelines will be enforced on all level of schools.
• SC will ensure:
- Transparent & low cost procurements
- Optimum utilization of school funds
- Procurement documents should be developed in Urdu or English
- School Annual Development Plan & Procurement Plan will be
developed by SC
- Identification of school priorities
- Such development plans will be sent to AEO/Dy DEO/DEO SE
- In case of any objections from the relevant authorities on these plans,
the same will be returned back with in seven days

23. Work’s under School Council
• Expenditure of funds provided by Govt. under PESRP-2 Lacs to 4-Lacs.
• SC will authorize to utilize the funds as under:
A. Purchase and Repair of school furniture
B. Purchase of sports articles
C. Teaching Aids
D. School repair
E. Stationary items
F. Safety of school
G. Construction of additional class rooms, washrooms & boundary
walls
H. Provision of clean drinking water
I. Payment of utility bills
J. Appointment of temporary teachers

24. Different Ways for Procurement
• Rs. 50,000/- for small projects of repair etc. at local level.
• Rs. 1 Lac at local level with Quotations.
• Rs. 1 Lac to 4 Laces expenditure on projects through tender call.
• SC will open another account with the joint signature of HT and
member of school council.
• The cash book of school council will be checked after six months
1st January to 1st July.