Management Committee

2. MINUTES OF THE MEETING
4TH DIVISION MANAGEMENT COMMITTEE MEETING
November 15, 2023
Marick Elementary School Auditorium, Cainta, Rizal

3. AGENDA DISCUSSION AGREEMENTS
Curriculum
Implementation
Division (CID)
Updates
Rosemarie C.
Blando
CID – Chief
NATIONAL LEARNING CAMP AND EOSY BREAK
ACTIVITIES
• No and Percentage of National Learning Camp
(NLC) Implementers by Curricular Offerings
For Grade 7, there were 69 or 86.25% schools offered NLC.
For Grade 8, there were 69 or 86.25% schools offered NLC.
EOSY ACTIVITIES
• No. and Percentage of Implementers by
Curricular Offerings
171 or 81.43% offered Reading Intervention for KS 1
233 or 80.34% offered Remedial Classes.
7 or 58.33% offered Advancement Classes for SHS
Results of the NLC, revealed that the developed worksheets used by the learners
were simplified, contextualized, and modified according to the level of learners’
needs and capabilities.
The Central Office should
provide NLC materials that
are anchored on the MELCs
so that schools can focus
more on the delivery of
teaching and learning.

4. AGENDA DISCUSSION AGREEMENTS
Curriculum
Implementation
Division (CID)
Updates
Rosemarie C. Blando
CID – Chief
PROJECT AKAP
• 22, 582 learners were part of Project AKAP.
There were 9,108, 5,210, 5,675, 2,072, 517
respectively for KS1, KS2, KS3, KS4, and
ALS.
• Painaan Elementary School-Heroesville
Annex - earliest school to submit the Project
AKAP reports.
• San Mateo Sub-Office - earliest sub-office to
submit complete LOA reports.
• Baras Sub-Office - earliest sub-office to
submit accurate PhilIRI reports.
It was recommended to
submit the reports early.

5. AGENDA DISCUSSION AGREEMENTS
Curriculum
Implementation
Division (CID)
Updates
Rosemarie C. Blando
CID – Chief
SPECIAL CURRICULAR AND INCLUSIVE
EDUCATION PROGRAM
• For the Special Program in Foreign Language, 2 JHS
schools submitted documents for Division ocular and
validation to SGOD.
• For the Special Program in the Arts, 11 elementary
schools and 7 JHS schools submitted documents for
Division ocular and validation to SGOD.
• For the Special Program in Journalism, 2 elementary
schools (with RO and CO recognition), 1- with document
and for Division ocular and validation and 2 JHS schools
submitted documents for Division ocular and validation to
SGOD.
• For the Special Science in Elementary Schools, 15
elementary schools have approved documents as per RM
no.184 s. 2023.
• For the Science, Technology, and Engineering, 18 JHS
schools have approved documents as per RM no.184 s.
2023.
Follow up on the status of
application.
(As of February1)
- 12 SPA submitted to
RO for approval
- 2 Foreign Language

6. AGENDA DISCUSSION AGREEMENTS
Curriculum
Implementation
Division (CID)
Updates
Rosemarie C.
Blando
CID – Chief
SPECIAL CURRICULAR AND INCLUSIVE PROGRAM
• For the Farm School Program, 18 JHS schools were done with
the RO ocular and validation with Special Orders ready for
release.
• For the IPEd Program, 34 elementary schools, 14 JHS schools,
and 8 SHS schools are implementing IPEd.
• For the SNEd Program, 21 elementary schools, 9 JHS schools,
and 7 SHS schools submitted documents for Division ocular and
validation.
• For MADRASAH, 14 elementary schools and 7 JHS schools
submitted documents for Division ocular and validation.
• For the Alternative Learning System-SHS, 14 SHS schools with
approved documents as per RM No. 374 s. 2023.
• For Open High School, 8 JHS schools submitted documents for
inspection.
• For Multi-grade, 11 elementary schools are implementing the
program (including Casili ES in Binangonan)

7. AGENDA DISCUSSION AGREEMENTS
Curriculum
Implementation
Division (CID)
Updates
Rosemarie C.
Blando
CID – Chief
INSTRUCTIONAL SUPERVISION &
TECHNICAL ASSISTANCE STATUS
302 or 100% elementary and
secondary schools were provided IS
and TA.
SCHEDULE OF ACTIVITIES
Sports Competition- Feb 13-17, 2024
Festival of Talents- Jan 22-24, 2024
Press Conference - Jan 22-24, 2024
Lakbay-Aral- Jan 25-26, 2024
Reiterate the following:
• Importance of reflective teaching (evaluate
their own teaching practice, examine their
curricular choices, consider student feedback,
and improve student learning).
• Instructional Supervisory Plan (IS Plan) can
cover guidance, assistance, sharing of ideas
to help teachers improve the learning situation
and quality of learning in schools
• Instructional decision must be reflected in the
WLP /DLL as a basis for appropriate
instructional planning and assessment
• Utilization of Individual Learning Monitoring
Plan (ILMP) to track student performance
• SLAC design should be based on DepEd
Order No. 35, s. 2016 which primarily
functions as a professional learning
community for teachers that will help them
improve practice and learner achievement.

8. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
GUIDELINES ON THE
CANCELLATION OR SUSPENSION
OF CLASSES AND WORK IN
SCHOOLS IN THE EVENT OF
NATURAL DISASTERS, POWER
OUTAGES/POWER
• Interruptions and other Calamities
DepEd Order No. 37, s. 2022
presents the suspension guidelines
on typhoon, heavy rainfall, flood,
earthquake, power
outage/interruptions/brownouts.
Reiterate the following important points:
• In the cancellation or suspension of
classes and work in schools, teaching
personnel, including ALS teachers,
and non-teaching school personnel in
schools shall not be required to report
for work, except those who are
mandated to render security, safety,
finance, engineering sanitation, health,
and disaster response duties.
• Schools must be ready to implement
remote work with measured output
during cancellation or suspension of
classes.

9. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
• Division Offices and schools shall
activate their DRRM Teams to prepare,
monitor and respond to the situation.
DRRM Team members particularly
DRRM Coordinators and Engineers
shall be required to report for work in
the aftermath of the disaster based on
established DRRM protocols. Other
DRRM Team members may likewise be
required to report for work, as needed.

10. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
SCHOOL-BASED FEEDING PROGRAM
• The target beneficiaries for School Year
2023-2024 is 44,523.
• The total budget allocation is PhP
149,789,619.00.
• 43 feeding days with Pasteurized Milk
(200ml) and/ or Sterilized Milk (180ml).
• 50 feeding days with Powdered Milk
(40grams/day) or 2kgs/learner.
• The SDO proposed to RO to conduct double
feeding every Monday, Wednesday, and
Friday to ensure that beneficiaries will
complete the required number of feeding
days before the Christmas Break and
maximize the use of downloaded funds to
each school and to give them enough time
to ssubmit all the documentary requirements
needed for liquidation.
• All 13 Sub-Offices/Districts
should follow the Public
Bidding in accordance with
RA 9184 or the Government
Procurement Reform Act as
their method of Procurement
for Nutritious Food Products.
Action Taken:
The SDO conducted the
__________ on _________ with
select school heads and
liquidators. Results shall be
reported by Accountant Ocol.

11. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
FACILITIES MANAGEMENT
• 6 recipient schools - construction of 62 classrooms
for CY 2024 using Basic Education Facilities Fund –
Construction of Classrooms for Early Procurement
(DPWH Implemented)
• 2 schools - for electrical upgrading for CY 2024
using Basic Education Facilities Fund –
Electrification for Early Procurement (Division
Implemented)
• 6 schools – for the construction of Group
Handwashing Facility for CY 2024 using the Basic
Education Facilities Fund – Health Facilities for
Early Procurement (Division Implemented).

12. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
Status of Learner’s Information System (LIS)
Updating for SY 2023-2024
• For elementary, 97.77%
• For JHS, 93.49%
• For SHS, 81.01%
• For elementary, San Mateo was announced as the
sub-office with the highest recorded data in LIS
(99.19%)
• For JHS, Morong was announced as the sub-office
with the highest recorded data in LIS (98.16%)
• For SHS, Morong was announced as the sub-office
with the highest recorded data in LIS (97.69%)
• Send letter to
concerned schools
division offices to call
the attention of the
concerned schools to
release the school
records of learners.
• Issue a Memorandum
indicating the target
date of submission of
supporting
documents.

13. AGENDA DISCUSSION AGREEMENTS
School Governance
and Operations
Division (SGOD)
Updates
Ferdinand C. Pascual
SGOD - Chief
SCHOOL-BASED MANAGEMENT
On the Consolidated SBM Level of Practice of Schools
• For 3 consecutive years, SDO Rizal’s Sub-Office are
all under Maturing or SBM Level 2.
• SDO Rizal SBM Level is LEVEL II for the last 4 years
with a rating of 2.07 this 2023.
• Baras Sub-office has recorded the highest
percentage of increase in terms of SBM level.
HUMAN RESOURCE DIVISION
• DM No. 511, s. 2023 or the Conduct of Activities
Related to the Induction Program for Beginning
Teachers (IPBT).
• DM No. 530, s. 2023 or the 2023 Gawad Kampilan
Finalists.
• DM No. 489, s. 2023 or the Announcing SDO Rizal’s
Official Nominees to the 2023 Guronasyon.
All schools with newly
hired teachers are
enjoined to implement
IPBT for all teachers
with 0-3 years teaching
experience.

14. AGENDA DISCUSSION AGREEMENTS
School
Governance and
Operations
Division
Status of
Establishment,
Conversion, and
Separation of
Schools
Marlon Marquez
EPS
The following extant policies were presented:
 DO No. 40, s. 2014- Establishment, Merging,
Conversion, And Naming/Renaming of Public
Schools, and Separation of Public School
Annexes in Basic Education
 DM NO. 448, s. 2023- Reconstitution of the
Division Review and Evaluation Committee.
• Provide technical assistance to
School Heads on the requirements
for the establishment, merging,
conversion, and naming/renaming
of public schools, and separation of
public school annexes in basic
education.

15. AGENDA DISCUSSION AGREEMENTS
Cashier
Teodelyn V. Lucas
Administrative Officer IV,
Cashier
WORLD TEACHER’S DAY INCENTIVES
 9,599 teaching personnel received the
World Teacher’s Day Incentives from
October 5-9, 2023.
NATIONAL LEARNING CAMP –
REIMBURSEMENT MEAL EXPENSES
 1,452 out of 1,793 (Planning Unit) received
NLC-meal.
SPECIAL HARDSHIP ALLOWANCE
 The Special Hardship Allowance was
credited to select personnel from different
sub-offices last November 6, 2023.
• Submit the complete and
accurate documents of the NLC
for the easy release of incentives

16. AGENDA DISCUSSION AGREEMENTS
Records
Gemalyn A. Abris
Administrative Officer II,
OIC – Records
ONLINE DOCUMENT CHANNEL (ODC 4.0) FLOW
 SDO-Rizal uses data tracking following specific
metrics on tracking, collecting, organizing, and
analyzing data.
 E-cares processes were also discussed
 Schedule of document pick up by Sub-Offices
was also reported.
Reiterate the following:
• All documents shall be submitted to
records Section.
• All documents must be assigned an ODC
number and must be encoded in the e-
cares.
• Check the documents using Online
Document Channel 4.0.
• Submit a hard copy of the Authority to
Travel.
• Proper coordination with the Liaison
Officer (Sub-Office) or Administrative
Officer II in schools is a must.

17. AGENDA DISCUSSION AGREEMENTS
Office of the Schools
Division
Superintendent’s
(OSDS)
Updates
Budget
Sophie SA. Francisco
Administrative Officer V,
Budget Office
CONVERSION FROM NON-IU TO IU
• DepEd Order No. 40 s, 2014 or the
Establishment, Merging, and
Naming/Renaming of Public Schools, and
Separation of Public School Annexes in
Basic Education.
PERSONNEL BENEFITS
• Discussion on types of benefits received by
teaching and/ or non-teaching personnel
such as clothing allowance, cash allowance,
Mid-Year Bonus, World Teacher’s Day
Incentive Benefits, PBB FY 2021, SRI FY
2022, Year End Bonus, Cash Gift, PEI.

18. AGENDA DISCUSSION AGREEMENTS
Accounting
John Patrick Ocol
Accountant III
GSIS CONCERNS
• Orderly and Uniform interpretation of GSIS
policies.
PROCUREMENT POSTING
• All Procuring Entities are required to post all
procurement opportunities, results of bidding
and related information in the PhilGEPS bulletin
board.
• Make report on the
number of teachers with
GSIS concerns and submit
said report to the PSDS for
consolidation.
• Schools should have
PHILGEPS account.
• Schools need to post
procurement and other
financial documents in the
transparency board.

19. AGENDA DISCUSSION AGREEMENTS
Supply
Edwin Balbuena
Administrative Officer IV,
Supply Office
ASSET MANAGEMENT COMPLETION
REPORT
• COA Circular No. 2020 – 006 or the
“Guidelines and Procedures in the
Conduct of Physical Count of Property,
Plant and Equipment (PPE), Recognition
of PPE Items Found at Station, and
Disposition for Non-existing/ Missing PPE
Items, for the One-Time Cleansing of
PPE Account Balances of Government
Agencies”.
• Composition of Division Inventory
Committee for One-Time Cleansing
version 2.0.
Submit the following reports:
• Recognition of PPE items
found at station.
• Disposition of Non – existing/
missing PPE.
• Report on the Physical Count
of Property, Plant & Equipment
(RPCPPE) as of December 31,
2023.
Conduct one-time cleansing using
the One-Time Cleansing version
2.0.

20. AGENDA DISCUSSION AGREEMENTS
Human Resource and
Management Unit
Jemmer Mendoza
Administrative Officer II,
OIC – HRMO
HRM UPDATES
• Schedule of Selection of:
1. Master Teachers
2. Head Teachers
3. SHS Teacher 2
4. PDO1
5. AO2
6. Other vacant positions
• Appointment
• Substitute Teachers
To improve HR processes, the following
actions shall be implemented:
• For 2023:
1. Release/Issue Memorandum on the
different HRMU processes and
documentary requirements
2. Online Evaluation
3. List of Documentary Requirements
• For 2024
1. Online Updating of Human
Resource Information
2. Video Tutorial on the hiring and
promotion
• Consult with the Planning Officer
and PSDS on the teaching and non-
teaching needs of each school and
district or sub office.
• Make sure that the Personal Data
Sheet (PDS) is duly notarized.

21. AGENDA DISCUSSION AGREEMENTS
Service Credits
• Processed 557 service credits
requests (Presented the SO No.)
• Hiring Guidelines for SPET
• Number of Teachers to be
appointed from Kindergarten to
Junior High School
• Approved Reclassification for
Teaching Positions
• Submit the name of schools and
ODC number for checking.
• Coordinate with CO on the hiring
guidelines for SPET

22. AGENDA DISCUSSION AGREEMENTS
Legal
Atty. Ronalyn A. Erbon
Attorney III
PAAC COMPLAINTS
• 152 received PAAC complaints (as of
October 31, 2023). 136 have been
responded to while 16 are still pending.
• 176 received PAAC complaints (as of
October 31, 2023). 47 are for Fact Finding
Investigation.
DIVISION GRIEVANCE MECHANISM
• D.O. 35, s. 2004 or the Revision of the
Grievance Machinery of the department of
Education
• DM. No. 525, s.2023 or the Division
Grievance Committee
• Presented the composition of the
Grievance Committee in the school level,
sub-office level, and Division office level.
• Promote and uphold the
rights of children.
• Practice positive and non-
violent discipline.
• Implement the anti-bullying
rule.
• Identify report and refer
victims of Violence Against
Children (VAC).
• School Level, Sub-Office
Level, and Division Office
Level need must create a
Grievance Committee.

23. AGENDA DISCUSSION AGREEMENTS
Superintendent’s Hour
Doris DJ. Estalilla
Schools Division Superintendent
DIMENSIONS OF BEST LEADERS
• Visionary Leaders
• Reality
• Ethics
COMPONENTS
• Create and manage school processes to
ensure student progress and conveyed to
students and parents/ guardians regularly.
• Assist in implementing a coherent, and
responsive curricula.
• Implement programs for instructional
improvement such as the introduction of
curriculum initiatives, curriculum review,
and curriculum innovation, and enrichment
with the use of technology.
• Conduct quarterly
meetings
• Make sure to
contextualize, localize, and
indigenize instructional
materials
• Use educational portals.

24. AGENDA DISCUSSION AGREEMENTS
 Review student work products when evaluating classroom
instructions.
 Organize team to champion instructional innovation
programs towards curricular responsiveness.
 Implement and monitor mid-year professional
development/monthly Learning Action Cell Activities.
 Ensure adequate resources for training and development.
 Help teachers focus on and improve their competence
through coaching and mentoring.
• Encourage attendance in post- graduate courses and other
seminars/ workshops as well as membership in professional
organizations.
• Guide teachers in designing Strategic Intervention Materials
(SIM)
• Involve internal and external stakeholders in achieving school
vision, mission, goals, and objectives.
• Clarify roles and functions of school committees.
• Manage Canteen Funds Allocation
• Make sure to have summary
results of student’s performance.
• Prepare action plan, monitoring
reports, and evaluation reports.
• Make LAC Plan, Matrix of
Activities
• Conduct Learning and
Development Needs
Assessment (LDNA)
• Prepare coaching/TA plan.
• Develop and evaluate SLMs.
• Update the Deed of Donation
and Acceptance Report.
• Establish school PRAISE
committee.
• Use the canteen funds for the
right purpose considering the
right appropriation of funds.

25. AGENDA DISCUSSION AGREEMENTS
Sharing of Best Practices
Asuncion Sierra
Principal, Benjamin Esguerra
MNHS (Batch 1)
Manolito Flores
Principal, Quiterio ES
Dennis Nino Ancheta
Principal, Tanay NHS
SBM PRACTICES
BRB4- PROJECT PAGBASA
• Development of contextualized learning resources
for BRB4- Project Pagbasa.
• 27 or 77% of 36 students were promoted from
frustration to instructional.
PROJECT POWER
• Provision of over-all wellness (feeding for learners
under NUMERO and BRB4)
• Conduct of intervention for identified non-numerate
learners.
ENHANCED PORTAL/WEBSITE
• Learning resources and different documents are
banked in the said portal.

26. THANK YOU!