The document outlines a webinar focused on improving touchless invoicing processes and the role of automation in finance, specifically for CFOs. It discusses major challenges faced by financial operations, such as managing paper documents and compliance, while emphasizing the importance of e-invoicing and collaborative procurement practices. The webinar aims to offer insights and strategies for enhancing financial management through technology and effective process changes.

1. Perfect Your
Touchless
Invoicing
Hi, thank you for joining us! We will begin shortly. In the meantime, please
keep in mind:
• We want this to be an interactive webinar, enter your questions in the
Q&A box
• Slides and recording will be sent out afterwards

2. Perfect Your
Touchless
Invoicing
Hi, thank you for joining us! We will begin shortly. In the meantime, please
keep in mind:
• We want this to be an interactive webinar, enter your questions in the
Q&A box
• Slides and recording will be sent out afterwards

3. Introductions
David Hay
Senior Process Consultant
Member Advisory Board at The Financial Operations
Network
Vishal Patel
Senior Marketing Manager
Tradeshift

4. Agenda
• Market Research
• Process Change
• The Role of Automation
• About Tradeshift
• Business Case Calculator
• Q&A

5. 8 Top Issues for CFOs in 2014
1. Avoid choking off revenue growth
2. Become a transformation agent.
• Consolidate middle management. “Shared Service Centers”
3. Keep up with increasingly complex compliance requirements.
• SOX, OFAC, FACTA, Affordable Care Act
4. Plan for better business-performance analytics.
5. Invest in the digital revolution
• A key source of competitive advantage “the cloud, mobile”
6. Make sure that managing innovation is a priority
7. Address mounting pressure on financial capabilities
8. Remember: You’re in the driver’s seat
CFO MAG. 12/13

6. Top Priorities for Finance Executives
Improve Visibility into cash flow/cash
management
78%
Lower Invoicing-processing costs 44%
Develop effective measures to
gain visibility into performance
35%
Lower costs associated with
payments / settlement
35%
Aberdeen Group 2014

7. #1 Challenge facing AP and Procurement
Managing paper documents

8. Most Commonly Used Invoice Delivery Methods

9. Paper = Challenges
• Unable to reconcile in a timely manner
• Unable to handle exceptions in a timely manner
• Data entry errors
• Inability to capture discounts
• Inability to meet supplier requests to shorten payment times
• Difficulty finding or managing paper.

10. Initial Steps To Consider
 Consolidate AP into a central location / shared service center
• ALL Invoices sent directly to AP
 Look at the whole process from PO delivery to Payment and RA
delivery
• Suppliers who are asked to use e-invoicing expect
e-purchase orders.

11. Process Change

12. Improving Process By Reducing Errors
ID the Source
 Poor processes - Invoices sent to buyers not AP
 AP and Sourcing not collaborating
• No PO’s or PO changes not communicated to AP
• Lack of support for AP’s effort.
 Master File not maintained
• 3 to 7% of vendors change their names or merge within a year
• Over half of vendors or one time vendors have no activity in a year.
• No standards in place for entering information
• Multiple entries for the same company
11

13. Look for Ways to Improve
1. Processes to be automated
2. Steps to be eliminated
3. Steps to be changed
4. Focus staff on value added processes
5. Visibility across P2P

14. 1. Process to be Automated:
• RFQ and PO/PO change delivery
• Invoice receipt
• Workflow
• Payments and Remittance Advice Delivery
• Customer service

15. 2. Steps to be Eliminated
Approvals on PO or Catalog backed Invoices that are from trusted
suppliers and or fall below a pre set value
 Move to Audit rather than approval
 On invoices that are subject to late payment penalties
• 18% now being charged by many vendors
 On invoices that are eligible for discounts

16. 3. Steps to be changed
 Move to Negative or assumed approval
• In this case the document to be approved is sent to the approver with
the note that “The invoice will be automatically approved if no reply is
received in x days”.
 Use PO’s for all transactions
• Introduce a Limited PO, this PO can be used for all transactions under a
pre set value (GE was $1500)
• Does NOT need to be mailed to vendor, only quote PO number
• Use Blanket POs

17. 4. Focus Staff on Value Added Processes
Spend Analysis
Aberdeen Group estimates that US business leave $260 billion on the table by
not taking advantage of discounts and contract negotiation
 Companies are often buying the same product from the same vendors at
different prices
 Rationalize and Standardize
Contract Management & Compliance
 Track and report off contract spend
 Reduce maverick spend
One major manufacturer found that only 33% of his MRO purchases were on
contract. A “loss” of over $60 million.

18. 4. Focus Staff on Value Added Processes – Cont’d
Early Payment Discount Capture
 Companies with the best cycle times can target discount capture
• 2 /10 net 30 can return over 35%. Offer discounts as an alternative to
extended terms.
One major corporate estimated a $200 million addition to the bottom line from
discounts
One company offered 1.5 / 15 or 60 days

19. Early Payment Discount Capture - Lucrative Returns
Option 1: Pay $100 on Day 30
$100 minus Interest
= $99.73 @ 5%/yr Interest
20 days
$100
Option 2: Pay $98 on Day 10
Day 0 Day 10 Day 0 Day 10
Day 30
20 days
$98
$98 + Interest
= $100
Day 30
$2 Interest over 20 days implies
Interest Rate of 37% per year!!!
Example: Typical 2/10 Net 30 on $100 Invoice

20. 5. Improve Visibility Across P2P
 Automation allows for the data to be visible
from the moment of entry.
• Accruals can be accurately made
• Invoices can be tracked by AP, purchasing and Vendors from entry
through to payment
 Finance can accurately forecast cash requirements
 Better Customer service
 Management can track progress against goals

21. The Role of Automation

22. AP Automation shows the best returns
Average Cost Per Transaction Manual Automated % Savings
Purchase order $17.90 $12.32 31%
Purchase order acknowledgement $6.27 $3.31 47%
Advanced ship notice $13.75 $8.58 38%
Invoice $16.33 $5.65 65%
Remittance $18.79 $7.75 59%
Aberdeen Group

23. Elements of an automation system
 E-PO delivery
 Workflow engine
 Scanner/OCR
 E-invoicing
 Network for document delivery and customer service

24. Automating the Complete Process
 Percent Invoices Processed Straight Through
All Industries Percentage
Lower Quartile 0%
Median 0%
Upper Quartile 30%
Average 20%

25. Technology Implemented Not Implemented
Front-End Imaging 53% 47%
OCR/Data Extraction 34% 66%
Automated Workflow 58% 42%
Vendor Web Portal 31% 69%
Traditional EDI 47% 53%
Web-Based EDI 31% 69%
e-Invoicing/EIPP 34% 66%
T&E Expense Report Software 56% 44%
P-Card 59% 41%
Commercial Card
48% 52%
TAPN 2013
Implemented Automation Technologies

26. 8 Top Issues for CFOs in 2014
Invest in the digital revolution
• A key source of competitive advantage “the cloud, mobile”
Cloud based solutions allow companies to be more flexible, scale as
business changes, allow business to adapt to change more quickly,
and meet the needs of a global workforce.

27. CFO and the Cloud
 Cloud technology is seen as a viable and useful addition to the
technology toolkit
 57% of CFOs say they would consider migrating some IT systems
to a cloud environment.
CFO Publishing 12/13

28. Business Drivers for Cloud Adoption
Overall Cost of IT
Infrastructure
45%
Competitive Advantage 31%
Inflexibility of current
infrastructure
19%
Need to support Additional
users or Services
13%
Why the Cloud
Source: Aberdeen Group

29. Summary
 P2P collaboration between Purchasing and AP is critical to
success
 Move to e-documents, PO to RA
 Look for ways to eliminate bottlenecks
in the receipt/approval process
 Use STP to streamline the matching process
 Establish metrics, monitor and continuously improve

30. The top-performing companies
gain major benefits in 5 key ways:
1. Procurement advantage, through better cost analysis and
contract management
2. Cash management advantage, through better forecasting and
working capital management
3. Discount and rebate advantage, plus penalty avoidance
4. Compliance with SOX and other government regulations
5. Cost advantage

31. Amazing things happen when
businesses connect
Tradeshift brings all companies, big and small, together
to transact, connect and collaborate with each other.

32. Enterprises
Work more easily and productively
with their entire supply chain,
anywhere in the world.
Suppliers
Free electronic invoicing, faster
payments and predictable cash flow
is only the beginning.

35. Tradeshift’s Open Platform Approach
CloudScan®
(Paper)
Management
TRADESHIFT PLATFORM
Supplier
Document Transmission, Statuses, Messages, Integration, Security, API
Supplier
Buyer
Order
Management
Electronic
Invoicing
Business
Firewall
Collaborative
Workflow
Financial
Solutions
Build Your Own
App
Ability to expand functionality as needed

36. Tradeshift’s balanced value proposition
Supplier Buyer
Free. No supplier fees. Ever.
Connect via web, integration
or any accounting software.
Reduce cost and friction for
your entire supply chain.
One platform for all your
business needs.
Communicate & collaborate
directly with your buyers.
Manage and track POs, Lower costs for your entire supply chain.
invoices, and more.
Communicate and
collaborate with suppliers.
Innovate past invoicing on
top of an open platform.

37. Who We Work With
SBS
Some large suppliers on the Tradeshift Network:

41. Business Case Calculator

44. Questions

45. Thank You
Visit tradeshift.com/resources
Slides and recording will be sent out afterwards
David W. Hay
dhay@PtoPconsulting.net
Vishal Patel
v.patel@tradeshift.com

46. Thank You
Visit tradeshift.com/resources
Slides and recording will be sent out afterwards
David W. Hay
dhay@PtoPconsulting.net
Vishal Patel
v.patel@tradeshift.com