Proofreading is the final step of the editing process to identify and correct external errors such as spelling mistakes, grammar errors, and punctuation issues. The document outlines various proofreading tools like dictionaries and style sheets, techniques such as reading aloud and one word at a time, common symbols used in proofreading, and tips to double check for typical errors and formatting issues that spellcheck may miss. Proofreaders are advised to use standard marks and abbreviations to clearly communicate needed changes to the writer.

1. Proofreading
By: Mr.Jack

2.  Proofreading is the last and
ultimate step of any editing
process.
 Proofreading focuses on external
errors, such as spelling mistakes,
grammar and punctuation
errors, etc.
What is proofread?

3. What is proofreading for?

5. The proofreader’s tools
 Dictionary
 Thesaurus (Aton&Synon Dict)
 Staff style sheet (Previous Ss’
mistakes on the sheet)
 Grammar book
 Telephone book
 Red pen
 Lack of fear

6. How to use proofreading marks
 Read the copy all the way through to
see if it makes sense.
 Read carefully for correct facts,
logical order and holes in the story.
 If a question comes to mind, make a
note and encourage the writer to fill
the information gap.

7. How to use proofreading marks
continued…
 Read the copy a second time for
correct spelling and grammar,
analyzing it word-by-word.
 Use standard proofreading
marks (see bulletin board)

8. Proofreading Tips
 double check for errors you typically make
 read out loud, read slowly, read one word
at a time to determine if it makes sense
 look for formatting and alignment errors
 read what is actually on the page and not
what you think
 proof before printing

9. Errors missed by
Spell/Grammar Check
 names and addresses
not in computer’s
dictionary
 homonyms that are
not misspelled but
misused (i.e.,
they’re/their/there)
 numbers only verified
by checking original
copy
 repeated words and
omitted words
 formatting errors
punctuation or
capitalization errors
 such as incorrect
paragraph indentions
or spacing between
lines and words

10. Common Proofreading Symbols

11. Common Proofreading
Abbreviations

12. Common Proofreading
Abbreviations

13. Common Proofreading
Abbreviations

14. Additional Resources
 LR Communication
Systems, Inc—
Proofreading and
Editing Tips
Daily Writing Tips—8
Proofreading Tips
and Techniques