Proofreading involves carefully checking a document for errors in spelling, grammar, punctuation and consistency to ensure the intended message is clear and the writing makes a good impression. It is important for both authors and businesses to proofread in order to avoid mistakes that could damage credibility or have legal consequences. The lesson teaches common proofreading techniques like preparing a distraction-free workspace, reading thoroughly for understanding and flow, and using standard proofreading marks when marking up documents for corrections.

1. PROOFREADING
What’s it all about?
Prepared by Pat Crawford for the Sunset Jr. High Business Department

2. Introduction
 In this lesson you will learn:
– What proofreading is
– Who does proofreading
– Why proofreading is done
– How proofreading is done
– Commonly used proofreading marks

3. Introduction (Cont.)
 After this lesson you will be able to
– Proofread a document and apply appropriate
proofreading marks
– Correctly key a document that has proofreading
marks applied to it
– Accurately identify common proofreading marks

4. All About Proofreading
 Proofreading is checking copy for
– Accuracy
 Spelling, grammar, punctuation, etc.
– Impression
 Tense, tone, intent
– Professionalism
 Overall appearance, clarity, conciseness

5. Who Proofreads and Why
 Authors (You and I)
– Ensure accuracy
– Prevent giving a bad impression
– Help put best foot forward
 Business professionals
– Ensure the message is clear, concise, and
accurate
– Give the reader a good impression of the
company
– Ensure proper response and avoid legal issues

6. How Do You Proofread
 Prepare for the task
– Clear your work area
– Remove distractions
 Read for understanding
– Ask yourself what the author’s intent is
– Does the correspondence make sense
– Are there spelling or punctuation errors
– Does it flow smoothly
 Read before changing content

7. Common Proofreading Marks

8. Proofreading Links
 http://www.inkwelleditorial.com/proofreaders_mark
 http://www.m-w.com/mw/table/proofrea.htm
 http://www.colorado.edu/Publications/styleguide/sy