The document discusses various presentation aids that can be used independently or together when giving a presentation. It identifies some common aids like flip charts, handouts, overhead transparencies, and posters. The document then examines four of these aids in more detail, outlining their advantages and disadvantages. For each aid, it provides examples of how they can be used and prepared. In conclusion, it stresses the importance of evaluating which aids are most appropriate and designing the presentation to allow for questions and review.

1. A POWERPOINT PRESENTATION
ON PRESENTATION AIDS
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2. Introduction
 There are numerous presentations aids that
are likely to be independently used or in
combination with others during a presentation.
 However, the presentation aids are anything
that aids the presenter to effectively prepare
for a presentation.
 Nowadays a number of presentation aids
incorporates audio, visual and projection
needs all in a single package.
 Effective presentation requires establishing
presentation objectives, planning and
organizing materials to be used as well as
using appropriate presentation aids.
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3. Types of presentation aids
 Every type of presentation aid that a presenter choses to select has both benefits and
drawbacks. Therefore, the selection should be done carefully to ensure the most
effective presentation aid is selected.
 However, presentation aids can be used independently or in combination with others
and they include:
 Overhead Transparencies
 Flip charts
 Photographs
 Video
 White boards
 Handouts
 Physical models
 Video segments
 Video Conferencing
 Posters
 Démonstrations
 Experiments
 Illusions
 Role plays
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4. Four presentation aids selected
 Among the presentation aids identified only
four of them will be considered in this
presentation.
 Both advantages and disadvantages of the
selected presentation aids will be
evaluated.
 The selected presentation aids include:
 Flip Charts
 Handouts
 Overhead Transparencies
 Posters
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5. Flip Charts
 Flip charts are quick, inexpensive visual aids for briefing small
groups. The charts, felt-tip markers and graphic materials are
readily available, and with a modest ability at lettering, the
presenters can compose the desired visual aid in-house.
 Advantages;
 help the speaker proceed through the material,
 can be prepared prior to or during the presentation
 provide the audience with something to look
 convey information,
 can be converted to slides.
 Disadvantages
 may require the use of graphics talent,
 may be difficult to transport,
 are not suitable for large audience settings.
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6. Handouts
 Handouts are one of the often used type of presentation
aid especially for business presentations.
 The presenter issues a paper consisting of the information
about the presentation and contacts.
 The inclusion of figures and good facts ensures the
handouts are kept for longer compared to business cards.
 Advantages
 allowing the presenter to cut down on the material
required to cover the presentation
 providing adequate information to the audience
 making it easy for the members of audience to contact
the presenter later
 Disadvantages
 Time consuming
 expensive
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7. Overhead Transparencies
 Overhead transparencies are very effective presentation aids for
audiences that are between 20 to 50 people. They can be
produced easily, quickly, as well as inexpensively. However,
any camera-ready artwork, whether illustrations, word charts, or
diagrams are capable of being used in overhead transparencies
by the use of the standard office paper copiers.
 Advantages
 Easy to prepare
 Less demanding
 Inexpensive
 Disadvantages
 The projected image size is sometimes too small.
 It is difficult to write on the transparency while it is on the
projector.
 Some speakers feel captive to the machine since the machine is
very manual.
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8. Posters
 Posters are prepared graphic devices that can be made of
a variety of materials and media - photographs, diagrams,
graphs, word messages, or a combination of these.
Posters work best in smaller audience sizes.
 Advantages
 Posters can be very elaborate or simple.
 Posters can be used alone or in a series to tell a story.
 Posters are permanent and portable.
 Disadvantages
 Posters tend to contain too much detail.
 Transporting them can be difficult.
 The more elaborate posters require extensive preparation
and can be quite costly.
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9. Conclusion
 Evaluation is very essential when considering the
appropriateness of a presentation aid. This allows
the evaluation of how best to prepare them and their
effectiveness in the overall presentation.
 However, the presentation should be designed so
that amble time is allocated to not only presenting
the information but at the same time allowing for
questions as well as review of the materials.
 Moreover, the presenter should prepare his/her
presentation aids in order to provide an environment
in which participants feel sufficiently comfortable in
order to ensure they are part of the presentation.
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10. References
 Radel, J. (2000). Preparing an Oral Presentation:
Suggestions and Strategies for Scientific and
Academic Settings. Kansas: University of Kansas.
 Sprague, J., Stuart, D. & Bodary, D. (2008). The
Speaker’s Handbook. New York, NY: Cengage
Learning.
 Sullivan, R.L. & Wircenski, J.L. (1996).Technical
Presentation Workbook: Winning Strategies for
Effective Public Speaking. New York, NY: ASME
Pres.
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11. THANK YOU FOR YOUR
ATTENTIVE LISTENING!!
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