Presentation Skills - Presenting to a Group

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Presentation Skills - Presenting to a Group

  1. 1. Group Presentation Preparation
  2. 2. Part 1 1. Introduction 2. Preparing group presentation 1. Objectives of the meeting 2. Setting date, time and place 3. Choosing the title 4. Invitation 5. Room arrangement 6. Material and equipment preparation 7. Audience analysis
  3. 3. Part 1 1. Introduction 2. Preparing group presentation 1. Objectives of the meeting 2. Setting date, time and place 3. Choosing the title 4. Invitation 5. Room arrangement 6. Material and equipment preparation 7. Audience analysis
  4. 4. Eating Selling activity Building relations Presentation Indirect Bribe Entertainment What is Group Meeting? Discussion
  5. 5. What is Your Vision of The Ideal Presenter in Our Environment?
  6. 6. “I always think a great speaker convinces us not by force of reasoning, but because he is visibly enjoying the beliefs he wants us to accept.”
  7. 7. Different Types of Group Meeting 1. Round table discussion 2. Seminar 3. Symposium 4. Conference
  8. 8. Round Table Discussions  Participants agree on a specific topic to discuss and debate.  Each person is given equal right to participate.
  9. 9. Academic Conference  Formal event where researchers present results, workshops, and other activities.
  10. 10. Symposium  In ancient Greece, the symposium "to drink together"  It was a drinking party
  11. 11. Seminar  Small groups for recurring meetings, focusing each time on some particular subject, in which everyone present is requested to actively participate.
  12. 12. Part 1 1. Introduction 2. Preparing group presentation 1. Objectives of the meeting 2. Setting date, time and place 3. Choosing the title 4. Invitation 5. Room arrangement 6. Material and equipment preparation 7. Audience analysis
  13. 13. OBJECTIVES OF GROUP MEETING
  14. 14. Objectives of Group Meeting 1. To launch a new product. 2. To create interest of a medical community toward a certain problem related to one of your products. 3. To reinforce and increase sales potential of a hospital or a region. 4. To overcome problems or rejections raised by certain medical community. 5. To promote a new concept, a new indication or a recent document related to one of your products. 6. To involve and gain opinion leaders. 7. To keep and improve regular contacts with junior doctors.
  15. 15. SETTING DATE, TIME AND PLACE
  16. 16. Setting Date, Time and Place Set the date and time with both: 1. Audience 2. Place in which the meeting will be held
  17. 17. CHOOSING THE TITLE
  18. 18. Choosing the Title The title should be INFORMATIVE and ATTRACTIVE to the audience, as it is the first thing they will know about your presentation.
  19. 19. Cont. … Effective title should answer the following 4 questions: 1. Is the title correct, does it accurately represent the subject? 2. Does the title state the limits of the subject? 3. Is the title understandable? 4. Has the title been expressed briefly and effectively?
  20. 20. Cont. … The title should be easy to be understood, so if it contains long but necessary phrases, divide it into two parts:  The main theme  The limitation
  21. 21. Cont. … e.g.1  The organization & purpose of day care surgery  Day care surgery : Organization & purpose e.g.2  How bile is produced & some experiments on human-beings and animal  Bile production: Human and animal experiments
  22. 22. Cont. …  The length of title does not guarantee its accuracy and clarity.  Non-informative phrases contribute to nothing. e.g. A study of….. An investigation on …..
  23. 23. Cont. … Vague titles lead to indefinite meaning e.g.1  A system of improving community care  Preventive medicine in Egyptian community e.g.2  Effect of stopping smoking on coronary infarction  Stopping smoking reduces heart attacks
  24. 24. Cont. … Avoid single word title  Hypertension  Hyperglycemia  Anemia
  25. 25. INVITATION
  26. 26. Invitation  The invitation may be personal or public.
  27. 27. Cont. … The written invitation should include :- 1. Company name, preferably with logo. 2. Name of the hospital (place) in which the function will take place. 4. Title of function. 5. Name of speaker" if any“ 6. Type of meeting. 7. Place, time and the date of the meeting.
  28. 28. Cont. …  In addition, the personal invitation should contain the name of the invited customer preferably typed, and it must be delivered personally.
  29. 29. Cont. …  The public invitation should be hanged in places that allow every body to see it, and this should happen many days prior to the function.
  30. 30. ROOM ARRANGEMENT
  31. 31. Room Arrangement  It is very important to properly arrange the meeting room.  The objective of room arrangement is to make sure that all attendance hear and see you clearly.
  32. 32. Cont. … When arranging the room, some items are to be considered:- 1. The site of electric supply, and you should have an electric connection wire. 2. Light intensity, light switches and Curtains. 3. The position of the projector. 4. Mic. 5. Chairs setup and passages. 6. Screen and flip chart.
  33. 33. MATERIALS AND EQUIPMENTS
  34. 34. Materials and Equipments The proper preparation and the use of all your material and equipment will give you another dimension of success. These materials and equipment include: 1. Projector 2. Block notes and pens 3. Giveaways. 4. Pointer 5. Mic
  35. 35. Cont. … Projector 1. Keep the screen at least 120 c.m. above the floor. 2. Test the projector before using it. 3. When to turn off the projector?
  36. 36. Cont. … Block notes and pens  May be supplied by the hotel, but its better to be branded  Should be related to the subject, or the company.
  37. 37. Cont. …
  38. 38. Cont. … Pointer 1. The pointer can add much to your presentation, and also can take much. 2. You have to test the pointer and make sure of its battery. 3. How to use the pointer?
  39. 39. Cont. … MIC  Test the mic and make sure your voice is clear.  Check the battery if the mic is wireless.
  40. 40. AUDIENCE ANALYSIS
  41. 41. Audience Analysis You will have to analyze your audience, since audience analysis will guide you during the preparation as well as the delivery of your presentation.
  42. 42. Cont. …  Who are there? How many will be there?  What are their knowledge about the subject?  What is their age, gender & educational background?  The influencer, is he supportive to you and your product?  Where will you stand?  What are their needs for the topic and you?  What specific needs do you need to address?  What do they expect to hear and learn from you?
  43. 43. Cont. … Audience can be analyzed as: 1. An organization 2. Individuals
  44. 44. Cont. … As an Organization 1. What is their history about group meetings? 2. Which companies held group meetings there before? How does it sound? 3. What is my history and my company history in this place? 4. Which products used currently in this place? To what extent? In which indication? 5. Did any one of the attendees had attended a previous function arranged by your company?
  45. 45. Cont. … As individuals according to 1. Authority within the group 2. Receptive to you and your product
  46. 46. Cont. … 1. Authority within the group You have to identify the dominant and authorized person in the meeting. Generally speaking, the authority results from two sources: 1. Position 2. Specialty – Expertise a reputation based on professional and academic accomplishment – Expertise a reputation based on long years of experience
  47. 47. Cont. … 2. Receptivity to you and your product  There are two important questions that you should ask yourself about every individual in the group: 1. How receptive is he/she to you and your company? 2. Which of them is likely to be positive or negative toward you and your product?
  48. 48. Cont. … Note  Audience analysis will help you expect problems that will be raised by negative people in order to be ready for answering.  It also will help you identify who are your supporters in the meeting.
  49. 49. Part 2 1. Preparing the presentation – Visual aids 2. Delivering the presentation – Before starting the presentation • Podium panic – Structuring the presentation • Presentation time – Introduction – Body – Conclusion • Discussion time • Hi tea time 3. Following up
  50. 50. Part 2 1. Preparing the presentation – Visual aids 2. Delivering the presentation – Before starting the presentation • Podium panic – Structuring the presentation • Presentation time – Introduction – Body – Conclusion • Discussion time • Hi tea time 3. Following up
  51. 51. Preparing the Presentation
  52. 52. Cont. … Before starting preparing your presentation, try to know the situation by answering one basic question
  53. 53. Preparing the Presentation Objectives of the presentation End result you want to achieve What do you want The Audience to Know better from your presentation
  54. 54. Cont. … Give general information about the subject Gain acceptance for a new concept Change the basic attitude Give more detailed information Correct wrong debates Clear defined objectives = Easy selection of suitable materials
  55. 55. VISUAL AIDS (NOT THE STARS OF THE SHOW)
  56. 56. Design Concepts  Big  Simple  Clear
  57. 57. Simple  Should be able to read everything from the back row  At least 28 pt, preferably 36
  58. 58. Big  No more than 6 lines  No more than 7 words per line
  59. 59. Clear  Arial or Helvetica  Blue background with yellow text  Avoid overuse of red, shadows, animation and transitions  Beware of busy backgrounds  Clip art should add to the content  Ditto on sound clips  Use a different background only to emphasize one slide
  60. 60. Preparing the Presentation Advantages 1. Increase audience interest. 2. Good slides give the impression of professionalism and thorough preparation. 3. Increase percentage of message retention. 4. Amusing slides can add a touch of life to the presentation.
  61. 61. Part 2 1. Preparing the presentation – Visual aids 2. Delivering the presentation – Before starting the presentation • Podium panic – Structuring the presentation • Presentation time – Introduction – Body – Conclusion • Discussion time • Hi tea time 3. Following up
  62. 62. Delivering The Presentation
  63. 63. Delivering the Presentation  Before the presentation  Podium panic  Structuring the group meeting  Presentation  Discussion  Hi-tea time
  64. 64. BEFORE STARTING PRESENTATION
  65. 65. 00:30 Arrive at appointed place about 30 minutes before scheduled time of the presentation.
  66. 66. Check your appearance It must be;  Tidy  Neat  Suitable for the occasion Avoid being;  Irritating  Attracting the audience attention
  67. 67. Check arrangement of: 1. Chairs 2. Tables 3. Screen 4. Materials Try out any unfamiliar equipment you will use
  68. 68. TALK to your audience before the presentation START linking with them.
  69. 69. PODIUM PANIC
  70. 70. Podium Panic For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.
  71. 71. Causes of Podium Panic 1. Lack of knowledge. 2. Poor preparation. 3. Forgotten audience need. 4. Over practicing. 5. Too hasty.
  72. 72. Dealing With Podium Panic  Consider the presentation as an opportunity to show your audience how professional you are.  Audiences are forgiving.  Nervousness is usually invisible.  Be yourself.  Practice deep breathing visualization techniques.  Begin in your comfort zone.
  73. 73. Cont. …  If you see some negative expressions, do not worry, nobody hates you.  Audience want to feel that you are friendly, so that try to be intimate with them. If the audience feel that you are nervous or unsure, they will form a negative opinion about you.  Try to look confident and smile.
  74. 74. Humor It is a good idea to start the presentation with something funny.
  75. 75. STRUCTURING GROUP MEETING
  76. 76. Structuring the Group Meeting The time of meeting would be divided into: 1. Presentation time 2. Discussion time 3. Hi-tea time
  77. 77. PRESENTATION TIME
  78. 78. Presentation Time 20:00Maximum 20 minutes are allocated for the presentation time.
  79. 79. Time Frame Presentation Time Consequently, you will have to represent the most important benefits to their practice so as to attract them and also to avoid some objections.
  80. 80. Warm Up Say the first paragraph loud Look Forward & Smile Before saying a word When You Start Talking Use as much as eye contact as you can Start with looking to a friend
  81. 81. Begin with a slow, well prepared introduction Do not rush into the core of the subject, use the first minute to set the pace. Introduce yourself and your company and then greet and welcome the audience.
  82. 82. How to Use the Slides Effectively 1. Room light should be considered, not so dark since dark rooms can make the audience feel a sleep 2. Talk to the audience not to the slides (Your eyes should remain on the audience for 85% of time) 3. Turn face to the audience when you speak 4. Do not read what the audience can read ( it is not a reading session)
  83. 83. Presentation Time The presentation consists of three parts: 1. Introduction …. 2 minutes 2. Body … 15 minutes 3. Conclusion … 3 minutes
  84. 84. INTRODUCTION OF PRESENTATION
  85. 85. Presentation Time 1- Introduction  When you start speaking, your opening statement is very essential.  People who have not formed an opinion about you by just looking at you will certainly form their opinion on the basis of what you are going to say by the start of your talk.
  86. 86. Cont. … Introduction is divided into two parts 1. Opening remarks 2. Introduction body
  87. 87. Presentation Time 1- Introduction / Opening Remarks Draw audience attention and Arouse their curiosity Simple statement Mysterious statement Story
  88. 88. Simple Statement Or Fact About Your Subject Swelling, redness, pain and hotness are the main symptoms of inflammation 55% of the American population at the age of 60 suffer from Osteoarthritis 2.1 Million people around the world complain about Anemia
  89. 89. Mysterious Statement The word TEAM means; Together Each Achieve More And this is what I am going to talk about it today. Yesterday Hardly had anyone heard of it Today Everyone is talking about it I mean of course the subject The Immunosuppression
  90. 90. Story By telling a story relevant to the audience and the subject, of bad judgment bad thinking but with a happy ending
  91. 91. Some Opening Remarks May Spoil the Presentation  Joke  I am not the best to talk about this subject  It is a honor to be here  Using clichés as Mr. chairman, Mr. president, Professor A, Professor B, ladies and gentlemen.  I prepared this last night, and I did not had enough time to review.  It’s a pleasure to be with you, when your body says the opposite.
  92. 92. STRUCTURE Of the presentation MAIN POINTS To be covered Time Of the presentation Time Of asking questions Presentation Time 1- Introduction / IntroductionBody
  93. 93. BODY OF PRESENTATION
  94. 94. Presentation Time 2- Body  After you have drawn the audience's attention, you will move into the main core of your presentation.  Try to keep the contents restricted to three or four main points which constitute the core of your presentation.
  95. 95. Cont. … Your objective is to make sure that the audience are fully aware before introducing one of the main points of the presentation, and this could be achieved by:- 1. Asking rhetoric question just before an important point. 2. Showing a striking visual aids.
  96. 96. Cont. … e.g.1 We had a look at the spectrum and penetration power of Ciprofloxacin, let's now have a look at how can this improve your patient convenience?
  97. 97. Cont. … e.g. 2 And moving to a very important point in the treatment of these cases, which is: How much will it cost your patients? Can anyone tell me the average cost of a chronic prostatitis patient?
  98. 98. Cont. … These two techniques help you to:- 1. Get the key points across to the audience. 2. Frequently remind the audience with the main message. 3. keep the audience's attention and interest through the presentation. 4. keep an eye on time.
  99. 99. CONCLUSION OF PRESENTATION
  100. 100. “Make sure you have finished speaking before your audience has finished listening.” Dorothy Sarnoff NEVER Exceed the Time
  101. 101. Presentation Time 3- Conclusion It is very important to finish the presentation in a way leaves the audience thinking about what you have said long after you have finished.
  102. 102. Cont. … You can use some signal words such as “finally” or “ as a conclusion” to start the conclusion.
  103. 103. Cont. … Many techniques used to strongly end the presentation: A call to action  Asking the people to act on what you have told them to gain the experience on their own. A quotation  Very effective, just make sure that it is relevant to your talk.
  104. 104. Cont. … A challenge  If your presentation advocates changes, challenge the audience to try it as many people accept challenges. A strong summary  A clear summary of the main points of what you said will be retained in the audience mind.
  105. 105. Cont. … In the conclusion, you have to avoid: 1. Ending weakly. 2. Adding any new information. 3. Adding any unimportant points. 4. Going on too long. 5. Using clichés ( I repeat again, as last word) 6. Showing a table or a diagram.
  106. 106. How to Make Audience Remember? Audience always tend to recall things happened in some situations, and these situations are: 1. The beginning of the talk 2. Something repeated several times 3. Something unusual that attracted attention 4. Something highlighted by the presenter as of special importance 5. Something in which the audience involved in as answering questions 6. The end of the talk
  107. 107. DISCUSSION TIME
  108. 108. Discussion Time After every presentation, there is a time for questioning, and this period may enhance the presentation or may not.
  109. 109. Cont. … Usually, discussion is after the presentation, and here you will receive the audience questions about your subject.
  110. 110. Cont. … That’s why there is no time limit for the discussion period, as long as it is productive and the whole questions are direct to you. The effective discussion may be a sign of a successful presentation.
  111. 111. Cont. …  During the discussion, if you don’t know the answer of a question say so, without neither hesitation nor embarrassment.  If the question is related to the product, take the name and address of the doctor who gave the question, refer to the office and send the answer back to him.
  112. 112. CONTROLLING DISCUSSION
  113. 113. Controlling Discussion Here are some tips that help you to properly handle questions and ensure supporting your presentation: 1. Listen to the whole question before answering it. 2. Make a pause to give yourself time to evaluate the question. 3. If needed, answer the question by a question to give yourself more time. 4. Repeat the question loud so that everybody can hear it.
  114. 114. Cont. … 5. Credit the person who asked the question " Thank you very much for this question" " That's a very important point you raised " 5. Respond to the question honestly. 6. Always after answering any question say " does that reply your question?' and the "Yes" here is your permission to move to the next question.
  115. 115. DIFFERENT CHARACTERS THAT MAY APPEAR DURING THE DISCUSSION AND HOW TO HANDLE THEM
  116. 116. The Talk Hog
  117. 117. The Talk Hog Definition This individual want to monopolize the group discussion and waste time.
  118. 118. Cont. … Handling  Avoid eye contact with him in order to prevent his participation.  What if he is already talking?
  119. 119. The Argumentative
  120. 120. The Argumentative Definition:  This individual shows disagreement within the group.  This naturally occur during any discussion in the medical practice.
  121. 121. Cont. … Handling:  Interrupt this individual and point out that the total agreement is not expected and there are always two sides of an issue.  Then, direct a question to an uninvolved person about a detail that was not included in the disagreement.
  122. 122. NEVERargue with a member of the audience
  123. 123. THE STATUS SEEKER The Status Seeker
  124. 124. The Status Seeker Definition:  This individual wants to use the discussion as an opportunity to manifest his personal knowledge to the group.  He does not really care about your product, but his concern is to impress other members of the group.
  125. 125. Cont. … Handling: When the status seeker comments, direct his statement back to the group as overhead question, or direct him a question to bring his comment back to the subject.
  126. 126. THE CALM The Calm
  127. 127. The Calm Definition: This individual will not volunteer comments and he has a tendency to stay silent.
  128. 128. Cont. … Handling: Direct a question to him, and whenever he speaks up, reinforce it by thanking him for his participation and express how interesting it was.
  129. 129. THE JOKER The Joker
  130. 130. The Joker Definition: This individual is not serious about the topic of the presentation, but he interjects humorous remarks and jokes.
  131. 131. Cont. … Handling:  This is not a serious problem, it can even help the group to relax and enjoy the presentation.  If you are an experienced discussion leader, you will get use of the joker.  Do not be afraid to laugh at his jokes.
  132. 132. The Sharp-shooter
  133. 133. The Sharp-shooter Definition : This individual is a hostile to you and/or your product, and seems to use every available opportunity to embarrass you.
  134. 134. Cont. … Handling:  Allow him to express his hostile feeling in front of the group.  Answer his question by a question while you are looking at him and moving closer to him.  Get back to your position and rephrase his question and then answer it.
  135. 135. Cont. …  You may have to point out that one of the purposes of the presentation is to hear all opinions.
  136. 136. “Better to keep your mouth shut and appear ignorant than open it and remove all doubt” Mark Twain
  137. 137. Time Frame Hi-teatime The Function is not over by the end of the discussion.
  138. 138. Time Frame Hi-teatime Do not leave your audience taking their hi-tea alone, you should be with them to show great hospitality and care. Your attended colleagues and your direct boss should accompany all audience during the hi-tea, especially the hospital director and the head of department. Let everybody talk about the subject while they are taking their hi-tea.
  139. 139. Part 2 1. Preparing the presentation – Visual aids 2. Delivering the presentation – Before starting the presentation • Podium panic – Structuring the presentation • Presentation time – Introduction – Body – Conclusion • Discussion time • Hi tea time 3. Following up
  140. 140. FOLLOWING UP
  141. 141. What is Meant By Following Up? Following up is the conversion of:  Information received during the function Into Motivation reinforcement of:  The content the  Purpose of the information  The message transmitted at the meeting To ensure achieving your presentation objectives
  142. 142. Why Following-up is Important? Because if it is neglected; objectives of the group meeting might not be achieved Participants will be engaged in new projects after your group meeting. So; reinforcement of the purpose of the group meeting is not achieved.
  143. 143. Documentation Right after the presentation: You have to prepare a report about the function and it should include: 1. The time and date of the meeting 2. The subject of the presentation 3. Product 4. The number of attendees and the cost 5. The names of attended doctors, their specialty, private clinic address and phone numbers 6. Major objections raised by the audience
  144. 144. Part 3  Channels of communication  10 presentation mistakes
  145. 145. Part 3  Channels of communication  10 presentation mistakes
  146. 146. CHANNELS OF COMMUNICATION
  147. 147. Channels of Communication The more the channels of communications you can use at the same time, the better the retention of your message in the audience's mind.
  148. 148. Cont. … 1. Gesture 2. Facial expression 3. Body movement 4. Posture 1. Diagrams 2. Charts 3. Pictures 1. Tone of voice 2. Variation in pitch and volume Non-Verbal PictoricalVerbal
  149. 149. Cont. … People grasp ideas by two ways  Verbal way: Which stimulates the left hemisphere of the audience brain.  Visual way: Which stimulates the right hemisphere of the audience brain.
  150. 150. Posture Your posture is preferably comfortable to you and your audience, so that everybody can see and hear you. You should avoid 1. Putting your hands in your pockets 2. Putting your hands on your waist 3. Stand crossing your legs 4. Leaning on a desk, a chair or a wall
  151. 151. Gesture  Your gesture should be natural and spontaneous.  Remember that gestures are reflections of your personality, and what may be right for one person is not necessarily right for another.
  152. 152. Cont. … Every gesture has three parts: 1. The approach: Your body begins to move in anticipation 2. The stroke: The gesture itself 3. The return: This brings your body back to a balanced posture
  153. 153. Cont. … Some recommendations may guide you to effective gesture:  Respond naturally to what you think, feel and see.  Create a condition to gesture.  Suit the action to the word and occasion.  Do not overdo gesturing.
  154. 154. Manner During the presentation, you have to be; 1. Confident 2. Courteous and carefully choose your language and humor 3. Sincere 4. Enthusiastic
  155. 155. Voice  Your voice should reflect confidence, emotion and emphasis.  Vary your voice occasionally to avoid monotony.  Use pauses and silences to create suspense, emphasis or mark question.
  156. 156. Cont. …  Control your emotion of fear, anger or disappointment, at all times keep a little smile but not laughter.  Avoid mannerism.  Learn to relax by two exercises; 1. Breathing exercise 2. Isometric exercise
  157. 157. Eyes  Eyes are said to be the key to soul.  They represent the first and the most effective weapon in convincing the audience with your honesty, credibility and confidence in the subject.  You should use your eyes to enhance rapport with your audience, by establishing eye contact with every member of the group as often as possible.
  158. 158. Cont. …  Visualize your audience as individuals not as a mass.  In addition, shortly after each change in posture, a slight smile will convince everyone in that direction that you have seen and acknowledged him/her.
  159. 159. Part 3  Channels of communication  10 presentation mistakes
  160. 160. 10 PRESENTATION MISTAKES
  161. 161. 1
  162. 162. You Don't Know Your Topic!  You memorized the content….  Someone has a question…..  Panic sets in  You never prepared for questions and all you know about this topic is what is written on the slides.
  163. 163. A Better Scenario  Know your material so well, that you could easily do the presentation without an electronic enhancement such as PowerPoint.  Nothing will ruin your credibility as a presenter faster, than not knowing everything about your topic.  Use key words and phrases and include only essential information to keep the audience focused and interested. Be prepared for questions and know the answers.
  164. 164. 2
  165. 165. The Slides are Not Your Presentation  An audience member says that she can't read the slides.  You graciously tell her you will be reading them and proceed to do so, while looking up at the screen. Each of your slides in filled with the text of your speech.  Why do they need you?
  166. 166. A Better Scenario  Always remember that you are the presentation. The slide show should only be used as an accompaniment to your talk.  Simplify the content, by using bullet points for key information.  Keep the most important points near the top of the slide for easy reading in the back rows.  Focus on a single topic area for this presentation and use no more than four bullets per slide.  Speak to the audience, not to the screen.
  167. 167. 3
  168. 168. Too Much Information  You know so much about the topic, that you jump from here to there and back again talking about everything there is to know about your brand new widget, and no one can follow the thread of the presentation.
  169. 169. A Better Scenario  Use the K.I.S.S. principle (Keep It Simple Silly) when designing a presentation.  Stick to three, or at the most, four points about your topic and expound on them.  The audience will be more likely to retain the information.
  170. 170. 4
  171. 171. Poorly Chosen Design Template Or Design Theme  Blue was a good color for a design template or design theme.  You found a really cool template/theme on the internet, with a beach scene. Water is blue, right?
  172. 172. A Better Scenario  Choose a design that is appropriate for the audience.  A clean, straightforward layout is best for business presentations.  Young children respond to presentations that are full of color and contain a variety of shapes.
  173. 173. 5
  174. 174. Electrifying Color Choices  Audiences don't like unusual color combinations.  Some are unsettling and red and green combos can't be differentiated by those with color blindness.
  175. 175. A Better Scenario  Good contrast with the background is essential to make your text easy to read.  Dark text on a light background is best.  Off white or light beige is easier on the eyes than the typical white.  Dark backgrounds are very effective, if the text is light for easy reading.  Patterned or textured backgrounds make text hard to read.  Keep the color scheme consistent.
  176. 176. 6
  177. 177. Poor Font Choices  Small, script type fonts might look great when you are sitting 18 inches away from the monitor.  You didn't consider the lady sitting 200 feet away from the screen who can't read them.
  178. 178. A Better Scenario  Stick to easy to read fonts such as Arial or Times New Roman.  Avoid script type fonts which are hard to read on screen.  Use no more than two different fonts: 1. One for headings 2. Another for content  No less than a 30 pt font so that people at the back of the room can read them easily.
  179. 179. 7
  180. 180. Extraneous Photos and Graphs  You figured no one will notice that you didn't do much research on your topic if you add lots of photos and complicated looking graphs.
  181. 181. A Better Scenario  “Time is Money” is really true in today's world.  No one wants to waste their time sitting through a presentation with no substance.  Use photos, charts and diagrams only to emphasize key points of your presentation.  They add a nice break to the material, and when used correctly, can only enhance your oral presentation.  Illustrate, don't decorate.
  182. 182. 8
  183. 183. W-A-Y Too Many Slides  Your vacation cruise was so fantastic that you took 500 photos, and put them all in a digital photo album to impress your friends.  After the first 100 slides, snores were heard in the room.
  184. 184. A Better Scenario  Ensure your audience stays focused by keeping the number of slides to a minimum.  10 to 12 is plenty.  Some concessions can be made for a photo album, since most pictures will be on screen for only a short time.
  185. 185. 9
  186. 186. Different Animations on Every Slide  You found all the really cool animations and sounds and used 85% of them in your presentation, to impress everyone with your flair.  Except …..  The audience, doesn’t know where to look, and have totally lost the message of your presentation.
  187. 187. A Better Scenario  Animations and sounds, used well, can heighten interest, but don't distract the audience with too much of a good thing.  Design your presentation with the "less is more” philosophy.  Don't let your audience suffer from animation overload.
  188. 188. 10
  189. 189. Hardware Malfunctions  The audience is settled.  You are all set to start your presentation  And … guess what?  The projector doesn't work.  You didn’t bother to check it out earlier.
  190. 190. A Better Scenario  Check all the equipment and rehearse your presentation, using this projector long before your time to present.  Carry an extra projector bulb.  If possible, check the lighting in the room you will be presenting in, prior to your time in the limelight.  Make sure you know how to dim the lights if the room is too bright.
  191. 191. THANK YOU

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