Lec 2 effective presentation skills

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Lec 2 effective presentation skills

  1. 1. Effective Presentation Skills
  2. 2. “Great speakers aren’t born, they are trained.” Presenting is a skill… developed through experience and training.
  3. 3. Agenda  Introduction  Planning Your Presentation  The Presentation Sequence  Presentation Techniques  Creating Effective Visual Aids  Practice
  4. 4. What is its importance???       Helps in getting your ideas across Gives you Confidence Makes you Successful Bestows respect and recognition Makes an edge over competition Great asset for career advancement
  5. 5. PANICS!!!!
  6. 6. Fear of Speaking (Glossophobia)   Feared More Than Death! THE FACTS:       Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!
  7. 7. Other Common Panics  How am I going to face them???  Gosh!!! I forgot what I had to say!  Oops!!! I said something wrong!  What are they thinking about me????  I am tongue tied.  What if someone asks me an unprepared question???  Man!!! I have taken too long!
  8. 8. Causes of the Anxiety  Fear of the Unknown OR Loss of Control  Fight or Flight Mode  No Backup Plan  No Enthusiasm For Subject  Focus of Attention
  9. 9. Rise above the Fears…  Give yourself the opportunity to succeed  Be well prepared. Plan carefully.  Know your subject matter thoroughly  Time yourself during practice  Gain experience  Experience builds confidence  Concentrate on the message  Believe in yourself!!!!
  10. 10. The skills and confidence of public speaking come from two things:   hard work and practice  So how do you go about the hard work and practice?  Let’s deal with the practice first.
  11. 11.  It is true that no amount of reading and learning techniques from a book will turn you into a competent, confident speaker.
  12. 12. ‘but how can I get practice’  Speak whenever you get the opportunity  Find your own particular strengths and weaknesses  Learn to exploit your strengths and avoid your weaknesses
  13. 13. FIGHT THE FRIGHT….  your audience understands your nervousness  be yourself; let the real you come through; relax, practise some deep breathing techniques;  begin in your comfort zone; practise with friends; share your fears with friends  Plan well  concentrate on the message  begin with a slow, well-prepared introduction; have a confident and clear conclusion  most important: be prepared and practice
  14. 14. Effective Presentations  Control Anxiety  Audience Centered  Accomplish Objective  Fun for the Audience  Fun for the Presenter  Conducted Within Time Frame
  15. 15. Be PrePared! !! SHOW eNTHUSIaSM!!
  16. 16. Part 2: Planning Your Presentation
  17. 17. Keys to Presentation Excellence Planning: think the whole process through  Objectives  Occasion  Audience
  18. 18. Planning Your Presentation 1. Determine Purpose 2. Assess Your Audience  “Success depends on your ability to reach your audience.”  Size  Demographics  Knowledge Level  Motivation
  19. 19. Planning contd. 3. Plan Space  Number of Seats  Seating Arrangement  Audio/Visual Equipment  Distracters 4. What Day and Time?  Any Day!  Morning, preferably
  20. 20. Planning contd. 5. Organization  Determine Main Points (should be 2 to 5)  Evidence  Transitions  Prepare Outline
  21. 21. Organizing Your Presentation Organizing Patterns  Topical  Chronological  Problem/Solution  Cause/Effect
  22. 22. Tips to be kept while organizing  Requires an introduction and a conclusion  Should be logical and systematic  ‘Look after the beginning and the end…and the middle will take care itself.’ ‘Men perish because they cannot join the beginning with the end.’
  23. 23. Presentation Outline  Keyword Reminders  Conversational Flow  Flexibility  More Responsive to Audience
  24. 24. Part 3: The Presentation Sequence
  25. 25. #1: Build Rapport  … relation marked by harmony or affinity   Start Before You Begin     Audience members who trust you and feel that you care Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like
  26. 26. #2: Opening Your Presentation   Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic       Humor Anecdote Startling Statistic Make Audience Think Invite Participation Get Audience Response
  27. 27. #2…Completing the Opening   Clearly Defining Topic If Informative…   If Persuasive…     Clear parameters for content within time What’s the problem Who cares What’s the solution Overview
  28. 28. #3: Presenting Main Points  Main Point – Transition - Main Point -Transition - Main Point……  Supporting Evidence  Examples  Feedback & Questions From Audience  Attention to, and Focus on, Audience
  29. 29. #4: Concluding Your Presentation Goal  Inform audience that you’re about to close  Summarize main points  Something to remember or call-to-action  Answer questions “Tell Them What You Told Them.”
  30. 30. #5: Question Round ASKING QUESTIONS TO THE AUDIENCE  ask "friendly" questions and avoid asking risky questions  don't let respondent wander or attempt to take control of the presentation  if extensive audience discussion is desired, avoid isolated oneon-one dialogues with specific individuals  when challenged, be candid and firm but avoid over responding  maintain control of the session and be firm and assertive without being aggressive or defensive  don't let interruptions disrupt your composure
  31. 31. Guideline for Answering Questions  Anticipate Questions: think of the ten most likely questions and plan out your answer  Understand the Question: paraphrase it if necessary; repeat it if needed  Plan the Answer: particularly if you anticipated the question  Do Not Digress
  32. 32. Part 4: Effective Presentation Techniques
  33. 33. Presentation Style 3 Elements 1. Vocal Techniques  Loudness  Pitch  Rate  Pause  Deviations From the Norm for Emphasis
  34. 34. Presentation Style (contd.) 2. Body Language  Eye Contact, Gestures, Posture 3. Use of Space  Can Everyone See You?  Movement
  35. 35. Common Problems  Verbal fillers        “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered
  36. 36. Five Presentation Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time
  37. 37. Part 5: Creating Effective Visual Aids
  38. 38. Visual Aids    Enhance Understanding Add Variety Lasting Impact Used Poorly A Distraction Ineffective Presentation
  39. 39. Visual Aids - Examples        PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches
  40. 40. Keys to Presentation Excellence Practice and more practice:     perfecting the delivery well-timed comprehensible convincing
  41. 41. Delivery of the Talk Be yourself! And look at the audience!  Concentrate on the preparation and on the four qualities below -conviction/sincerity -enthusiasm -power of speech -simplicity These are the basic ingredients of all effective communication 
  42. 42. PRACTICE……And More Practice!!! PRACTICE MAKES A MAN PERFECT!!!

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