events management

1. EVENTS MANAGEMENT SERVICES (NC III)
“Personal Event”
Antonieto E. Brazan
Event Director/ Owner
Brazan’s Dream Events Management Services

2. Elegant Styling That Is Worth

3. September 22, 2021
Mr. Tero Suvanto
Mrs. Lilibeth Saguban
Good day!
It was my pleasure talking to you over the phone yesterday.
As we discussed, I am sending you our initial proposal for your garden wedding dated on December 28,
2021 at 3 O’clock in the afternoon at Cana Retreat located in Tandayag , Amalan, Negros Oriental.
We are sending this proposal in response to your request. Kindly check the stated suggestions for your
garden wedding.
If the propoal we have attached meets your requirements and needs, please inform us of how you would
like to proceed with the wedding planning. Otherwise, please advise us on what we need to revise and we
will apply the changes in the cost quotation to suit your needs.
Please do not hesitate to contact us thru the following contact details.
Mobile no. 09197039895 Email: amlanevents@gmail.com
09566732696 http://www.facebook.com/BrazansDreamEvents/
Thank you.
Yours Truly,
Antonieto “ Tony “ Brazan
Creative Director/ STYLIST
Brazan’s Dream Events Management Services

4. Office Address
Contact Details
Mobile: 09566732696
09197039895
IG : dreamevents302
FB : Brazan’s Dream Events
Email : tonybrazan33@gmail.com

5. Vision
Events Management Services Vision is To become one
of the best and leading Events Management Services
Company in Visayas and Mindanao

6. Officers of the Business
Antonieto E. Brazan
Event Director/ Owner
Juliet B. Raaguing MaryJoy S. Gimony
Finance & Admin Officer Sales & Marketing
Jojie E. Brazan
Logistics Officer

7. Brief History

8. Brief History
Is recognized as one of the best problem solvers and is duly
registered from DTI and with permits from the Amlan LGU
to operate business. A team of young hearted individuals with
creative minds, hardworking, flexible and dedicated
professionals, it has pushed all areas of expertise in
birthdays, weddings, debuts, pageants, seminars and other
events services.

9. Services Offered
• All- In Wedding Package
• Wedding Planning
• Elegant Styling for Birthdays
• Christening
• Debut Styling
• On The Day Coordination
• Seminars
• Flower Needs
• Equipment Rentals
• Vendor Sourcing

10. Process Flow
CLIENT INQUIRIES
DATA GATHERING
/CONCEPTUALIZNG
PROPOSAL/
PRESENTATION
SIGNING OF
CONTRACT
STAFF MEETING
PREPARATION/
MANAGING OF THE
EVENT
CONSOLIDATION
OF FINAL PLANS
ON THE DAY OF
THE EVENT
FEEDBACK/
EVALUATION
DOCUMENTATION/
RECORD KEEPING

11. Community Involvement
• Minor Sponsor Miss Amlan 2019
• Donated face masks & Face shield to Amlan LGU
• Donated Face Masks & Face Shield to ANHS Jugno
Campus
• Patronized Locally made styling materials
• Use of Re-Usable. Styling Materials to minimize waste
• Donor to few Religious Activities

12. Event Brief
Name of Event : Tero & Beth Wedding
Client Name : Tero Suvanto & Beth Suvanto
Event Type: Garden Wedding/ Christian Wedding
Date : December 28, 2021
Time: 3:00 O’Clock in the Afternoon
Expected No. Of Guests : 65 Guests

13. Venue & Location
Venue:
Cana Retreat
Adress :
Tandayag,Amlan,
Negros Oriental

14. Concept : Christian Garden Wedding, a romantic union fronting
the beach while the sun sets. With Clean & Clutter Free Set Up.
Theme : Christian Wedding at the green & clean garden of
Cana Retreat. Guest are required to wear Resort Wear with touches
of Blush Pink or Tiffany Blue.

15. Goals:
To let the couple
experience a solemn,
romantic and stress
free union with their
family and friends.
Objective:
To create a wedding
time line for a
smooth wedding
flow.
To Style the venue
according to the
concept and theme.
To manage all
suppliers for a
smooth delivery of
services.

16. SWOT Analysis
Strength :
• The Venue is accessible with enough parking
Space.
• Cana have a well groomed garden perfect setting for a
garden wedding.
• Accessible Comfort Rooms for the guests.
• Back Up Hall for the Suppliers .
• Exclusive 12 Hours use of the Venue
• Rooms are provided for the Couple and entourage
within the venue for preparation.
• Pre- Planning is being considered
• Employed 10 well trained staff to handle the event.

17. Weaknesses:
• Power Interruption
• Open Venue
• Possible arrival of guests companions who are not on the guest
list.
Threats:
• Weather condition since the venue is out door.
• Gate Crashers/ Guests not on the List.
• Possible brown-out.
• Cleanliness
Oportunities:
• Guests will get to socialize and catch up.
• More Gifts for the Couple
• Money from the Treasure Dance/ or Couples Dance.

18. ACTION PLAN
• Secure a Back Up Generator
• Set Up Registration Table
• Implement Strictly No Invitation No Entry Policy
• Conduct Rehearsal .
• Provide Program Flow & Reception Timeline for a
smoother and organize reception program.
• 4 clear canopies on standby if in case the weather is not
favorable.
• Employ lively program hosts to make the event more fun
and memorable.
• Violinists is being hired for a more romantic ambiance of
the event.
• Employ On The Day Coordinator to manage all the
suppliers and oversee the whole event flow.

19. List Of Suppliers
• Cana Retreat as Venue in Tandayag Amlan
• K’s Kitchen Catering for the Food from Dumaguete
• Squishy Production Dumaguete for the
Photo/Video/Ledwall/Lights & Sounds
• Lester Barot as Violinist/ Live Music
• Flairmoore Bartending Services for the Mobile Bar
• Cakes N Creams for the Wedding Cake
• Harry for the Fireworks
• Janice V. Barrera as Wedding Host
• Rev. Noel C. Bactol as Officiating Pastor
• Brazan’s Dream Events for the Planning/Venue Styling
And Coordination

20. Event Marketing
• Hard Copy Invitation Distribution
• Soft Copy Invitation Dissemination thru FB Messenger,
IG and Viber
• Pre Nup Photos to be posted Online prior to the
Wedding Date.

21. Working Committee
• Event Manager- Tony Brazan
• Finance & Admin- Juliet B. Raaguing
• Rehearsal In Charge – MaryJoy Gimony
• Logistics – Jojie E. Brazan
• Assistant Coordinator to the Bride– Danie Fe Ecat
• Assistant Coordinator to the Groom- Aljun Brazan
• Assistant Corrdinator- Catherine Ybanez
• Head Stylist- Tony Brazan
• Head Fluorist – Teotema Basay
• Assistant – AlanMarl Sienes

22. December 2019 Timeline
S M T W T F S
1CONTRACT
SIGNING
Online
Meetting/Zoo
m
2 SUBMIT
INVITATION
Layout/Welco
me Signage
Layout
3
Finalizing
Of layouts
4
Calling of
Suppliers
5
Venue Ocular/
Venue
Layouting
6S
Staff Meeting
6
Preparing All
Styling Mterials
8 8
Inviation
Distribution/
Online Posting
10 11
Payment
Collection
12 13 Meeting
w/ the
Photographer
14
15 16
Meeting w/ the
Couple
17
Pre-Nup Shoot
in
Siquijor
18 19
Prenup Photo
Posting Online
20 21
22 23 Final Call
to Suppliers
24 25 26 27
Rehearsal
Dinner
28
Wedding
Day
29 30 31

23. Ceremony Flow/ Timeline

24. Reception Timeline

25. Reception Timeline

26. Garden Venue Floor Plan
Stage/Couples
Table
Ledwall
White
Aisle
20
Ft
Cake Souvenir
Entrance
Arch
Guest Guest
Guest
Guest
Guest
Guest
P A R K I N G
C
R
Buffet
Table
BAR
Photo Booth Registration
C
R
Holding
Room
Parents
Parents
Parents
Parents
B E A C H V I E W
FIRE
EXIT
FIRE
EXIT

27. Venue / Vicinity Map

28. Budget Proposal
Items Price Total
Venue 12 Hrs. with 4 Rooms 55,000 55,000
Catering (65Pax.@520/Pax.)/ Ceviche, Filipino Sping Rolls, Seafood,Chowder
Mix Greens w/ Sesame Dressing, Braised Pork Belly, Lengua Estufado,
Buttered Chicken, Grilled Tangigue Terriyaki, Butter Garlic Prawns, Mixed
Vegetables, Stew Canton, Steamed Rice, Mix Fruits Platter, Tiramisu Shooters
520 x 65 pax. 33,200
Photo/Video/Ledwall/Lights & Sounds 70,000
Flowers / Bridal Bouquet 12,000
Violinist 10,000
Mobile Bar 12,000
Wedding Cake (5Layers) 15,000
Fireworks 10,000
Venue Styling/Planning 65,000
Officiant 2,000
Wedding Host 1,500
Bridal Gown 25,000
Hair & Make Up 10,000
Invitation s 55pcs x 50pcs. 2,750
Souvenirs/ Succulents 85pcs x 50pcs. 4,250
Total Cost 327, 700.00
Professional Fee 20% 65,540.00
Contengency Fund 10% 32,770.00
Grand Total 426,010.00

29. Invitation & Welcome Signage

30. Contract

31. Client Feedback Form

32. Thank You