Events Management NC 3

1. Engagement
B y : J a n N a d i n e E . M e r c a d o
E ve n t O r a g a n i s e r
D a t e : 5 t h N o v e m b e r , 2 0 1 9

2. Company Profile

3. Miracle Ever After
• Miracle Ever After is one of my newest
leading event company that started this year
2019. My company MEA for short , provides
event managing for special events that our
clients has tasked us with.
Vision
To provide a great experience, operational efficiency reflecting on
what we service and offer for our cilents by the year of 2024.
Mission
To provide a great quality experience, operational efficiency
reflecting on what we service and offer for our clients.
Objectives
• To discover our cilents expectations and ideas.
• To monitor the effectiveness of event performance and flow of
the event.
• To receive positive feedbacks from our cilents after an event
has been held.
• To become the premier choice for corporate and government
events for event planning and branding.

4. Service Offered
Baptismal Conference Wedding Birthdays
Expos Seminars
Workshops
and classes
Festivals
and Parties

5. Event Proposal

6. Event Type: Engagement
An event to make more memories
between two people as a couple named
Ms. Harley Holland and Mr. Johnson
Doe as they move on to the next level.
An engagement between two people as
an agreement to love each other before
marriage.

7. Event Type: Engagement
Date: December 25, 2019
No. Of guests: 40 guests
Total Event Budget: 95,000

8. October
• Meet the client to go over the engagements surprise.
• Contact the Venue for reservation and catering.
• Fireworks Display to set the romantic atmosphere.
• Contact Videographer and Photographer for the documenting the surprise and moments.
• Go through Plan B if any problems occur during the event.
• Set up the venue with respective theme Bohemian Style Set up.

9. November
• Decide how many guests are attending. Family and Friends of both couples to attend the surprise party.
If they are unable to attend, make sure to have a laptop and give them a video call.
• Discuss the Menu with the Venue Catering.
• Contact the entertainment for the selection for background music.
December
• Make sure everything is in place to start the event flow.
• Double check the decorations, videographer, photographer, catering is in place.
• Let the event flow for the surprise begin.

10. Event Theme: Bohemian Style
• It is where Bohemians have their unconventional
lifestyles happens. This involves music, artistic,
spiritual pursuits happened. Bohemians may or
may not be wanderers or adventurers it’s just the
way they are.
10

11. Theme
Design for the Venue Table setting

12. Theme
Invitation Card Design Cake

13. Event Venue
13
Maribelle’s Garden & Catering is located
at 768 Libjo D’hope, Libjo Tacad
Batangas City. Maribelle’s Garden &
Catering is the perfect venue for your
precious events and they offer Venue
Rentals, Catering and Room
Accommodation.

14. Location Map
Maribelle’s Garden

15. Event Layout

16. Fire
Exit

17. Event Program
Time Program
2:45 pm Guests Arrival
3:25 pm Start of the Program
4 pm Opening Remarks
4:30 pm Introducing the four season and first Peter Band
5 pm Dinner
6 pm Video presentation
6:20 pm Surprise proposal

18. Event Budget
Item Description Supplier Quoted Price
Venue Rental
Maribelle’s Garden: 5,000 for
less than 100 guests.
Maribelle's Garden ₱5,000.00
Sound and Speaker Rental for
6,000.
Maribelle's Garden ₱6,000.00
Catering: Provided by the
venue and cost 400 per
person.
Maribelle's Garden ₱16,000.00
Props/Decorations provided
by the venue with a budget of
10,000.
Maribelle's Garden ₱10,000.00
Performers/Artists: First Peter
Acoustic Band and Four
Seasons Acoustic Band with a
budget of 5,000 each.
Event Coordinator ₱10,000.00

19. Photo/Video: A photographer &
videographer are going to video the
reactions and moments for the couple to
reflect on their journey with a budget of
5,000 each.
Event Coordinator ₱10,000.00
Invitations for the guest and the event
with a budget of 1,000.
Event Coordinator ₱1,000.00
Cake for the surprise with a budget of
2,000.
Event Coordinator ₱2,000.00
Flowers for the lady as she come in the
venue with a budget of 1,000.
Maribelle's Garden ₱1,000.00
Gifts: Thanks for coming gifts for guest
to show appreciation that they took their
time to go to the event with a budget of
10,000.
Event Coordinator ₱10,000.00

20. Contingency Fund (10% of total event budget) ₱5,000.00
Professional Fee (15% of total event budget) ₱20,000.00
Total Event Budget ₱95,000.00

21. Contingency Plan
Fire Safety
In case of fire
Cause of malfunction of an equipment of
overheating of a system
Contingency Plans:
• Keep calm
• Locate the nearest exit/ escape route
• Make sure everyone at the venue are safely out
• Call the fire department to solve the situation
Sound System
Failure of sound systems
May be caused of by people tripping over thewires, faulty electrical connections, missing
components.
Contingency Plans:
 Hire a professional technician with skills to handle the equipment
 Have a backup sound system

22. Natural Disasters
• In case of natural disasters
Sudden earthquake, tsunami, typhoon.
Contingency Plan:
• provide a response assistance to manage the related
disaster incident
• Have a survival kit ready
• Locate the nearest exit/escape route
• Go to the nearest Evacuation Centre
• Secure the areas
• Update from PDRRM
Failure to attend the event
If the person is abroad due to work and failed to receive
the invitation
Contingency Plan:
• Backup laptop
• Contact the person
• Consider the option to take out some seats.

23. The Girl refuses the proposal
If the girl refuses the proposal of the guy and runs away
Contingency Plan:
• Respect the decision because her mind is set.
• Don’t go on any social media to voice out the
unsuccessful acceptance
• Comfort the guy
• Give him advices
• The girl isn’t ready to get married

24. Event Contract
1. Place of event (venue): Maribelle’s Garden
2. Address of event: 768 Libjo D’hope, Libjo Tacad Batangas City
3. City Zip Code: 4200
4. Type of event: Engagement
5. Date of event: December 25,2019
Start Time: 2:45
End Time: 6:30

25. 6. Scope of work: It is hereby agreed to and understood that Miracle Ever After, in exchange for remuneration as set forth in
Paragraph 6 of this subject Agreement, I Miracle Ever After will provide the following services:
Baptismal
Conference
Wedding
Birthdays
Expos
Seminars
Workshops and classes
Festivals and Parties
7. The total event planning fee agreed upon is Php_90,000_____. A non-refundable reservation fee of Php_90,000_ is required
to secure Miracle Ever After for the event. This amount shall be deducted from the event planning fee. The remaining balance of
the event planning fee must be paid in full BEFORE the start of your event (unless other arrangements are accepted by Miracle
Ever After). Any payments received less than 2 (two) weeks before the event must be by cash. Personal checks are accepted
up to 2 two weeks before the event. All checks shall be made payable to Jan Nadine Mercado.

26. 8. Miracle Ever After represents and warrants to Client that it has the experience and ability to perform the services
required by this Agreement; that it will perform said services in a professional, competent and timely manner; that it has the
power to enter into and perform this Agreement; and that its performance of this Agreement shall not infringe upon or
violate the rights of any third party or violate any national or municipal laws. However, Client will not determine or exercise
control as to general procedures or formats necessary to have these services meet Client’s satisfaction.
. 9. This agreement of Miracle Ever After to perform shall be excused by acts of God, or any other legitimate condition
beyond Miracle Ever After control. If such circumstances arise, all reasonable efforts will be made by Miracle Ever After to
find comparable replacement event planning at the agreed upon fees. In the event that Miracle Ever After is unable to
procure a replacement, Client shall receive refund of all fees paid to Miracle Ever After. Client agrees that in all such
circumstances, Miracle Ever After liability shall be exclusively limited to refunding the fees paid and that Miracle Ever After
shall not be liable for indirect or consequential damages arising from any breach of this contract.
10. In the event of non-payment, Miracle Ever After retains the right to attempt collection through all legal and permissible
means. Client will be responsible for all court fees, legal fees and collection cost incurred by Miracle Ever After.
11. It is further agreed to and understood that Client shall be charged Php___100__ for each returned check
plus a Php_50____ service charge for each collection notice.
12. It is agreed to that Client will take reasonable steps to protect Miracle Ever After personnel and equipment during the
contracted period. In the event of injuries or damages resulting from insufficient protection on Client’s part (except in the
case of gross negligence on the part of Miracle Ever After), Client will be responsible for paying for all of Miracle Ever After
resulting costs (including, but not limited to, insurance deductibles, medical treatment) that are not reimbursed by
insurance.

27. 13. This Agreement cannot be cancelled except by mutual written consent of both Client and Miracle
Ever After. If cancellation is initiated by the Client in writing, and agreed to by Miracle Ever After in
writing, Client will be required to pay any unrecoverable costs already incurred by Miracle Ever After
(but not more than the total fee agreed upon).
14. Client shall pay any charges imposed by the venue. These charges may include, but not limited to,
parking, use of electric power, etc.
15. It is hereby agreed and understood that the laws of the Republic of the Philippines shall govern
this Agreement.
16. Client agrees to defend, indemnify, assume liability for and hold Miracle Ever After harmless from
any and all claims, demands, damages, losses, suits, proceedings, penalties, expenses or other
liabilities including attorney fees and court costs, arising out of or resulting from the performance of
this contract, regardless of the basis (except for gross negligence on the part of Miracle Ever After).
17. Client may not transfer this contract to another party without prior written consent of Miracle Ever
After.
18. This agreement is not binding until received and signed by Miracle Ever After. Any changes must
be written and signed by both the Client and Miracle Ever After. Oral agreements are non-binding. The
latest contract supersedes all previous contracts between Client and Miracle Ever After for the event
listed above. If any clause in this Agreement is found to be unenforceable by a court or law, the rest of
this Agreement shall remain in full force and effect.

28. 19. This Agreement may be executed in multiple counterparts, and each such executed
counterpart shall be deemed an original, but all of which together shall constitute a single
agreement. Facsimile signatures to this Agreement are acceptable and carry with it the
same full force and effect as an original signature.
20. Miracle Ever After may elect not to exercise rights specified in this Agreement. By doing
so, Miracle Ever After does not waive their right to exercise those rights in future dates.

29. Event Suppliers Directory
First Peter Acoustic Band
• First peter Acoustic Band
Services offered: Music Acoustic
Address: Batangas City
Contact:09274593331
Email: firstpeterband@gmail.com
Maribelle’s Garden And Catering
• Maribelle’s Garden and Catering
• Services offered: Maribelle’s Venue Rental:
5,000 for less than 100 pax
500,000 for 100 pax
• Food Catering: 400 per person 470 per person
550 per person
• Rental for sound system: 6,000
Address: Libjo D' Hope Batangas City
Contact: 723 – 9709
Email: maribellesgarden@gmail.com

30. Four Seasons Acoustic
Band II
Four Season Acoustic Band
Address: Batangas-San Pascual
Hwy, Barangay 12 Pob., Batangas
City, 4200, Philippines
Contact: 09276314866/ 09173679247
Services offered: Music Acoustic

31. THANK YOU
Mercado, Jan Nadine E.
09185491729
janmercado41@gmail.com