3. MISSION VISION
To provide clients with
affordable, quality and
global services through
continuously empowering
the events management.
To be a Top-of-mind in the
country and in Asia that
can contribute fully with a
helping hand.
To create great services for
our clients that will add value
and lead events organizer
planning ideas and to fulfill
the unforgettable moments.
4. Company Demographics
We accommodate the clients in all type of customers.
As an Event Management, we providing the excellent services and
to ensure the harmonious quality services especially for those who
are too busy to manage the event for themselves.
We commit the partnership towards better services and utilize the
materials that only afford by the clients.
14. Client related to Bid
To: Hon. Wes T. Gatchalian
Date: August 4, 2023
Dear Sir;
This is Enchante Events Services; we would like to send this letter regarding to Polo @400 will be on
November 12, 2023, Sunday. The purpose is to furnish all materials and do all work described according to the
terms in our contract. The amount of our events not higher than 1,590,912 Php which cost shall cover all items,
materials with amenities that are needed to our events. Please feel free to contact us if you have any questions.
Thank you!
Respectfully yours,
JOSEPH B. DIMAANO, MDMG, CTP
Managing Director/owner
15. PROGRAM
TIME PROGRAM PARTICIPANTS EFFECTS
6:00 – 7:00 PM Registration Munt City Govt Present and
Past Officials/ VIP Guest
Welcome drinks and
music.
7:00 – 7:15 PM Welcome
Remarks
Hon. Mayor Wes Gatchalian Sound effects/music
fading. Spot light
7:15 – 7:30 PM Message Rev. Fr. Carlo Cruz Sound effects/music
fading. Spot light
7:30 – 8:00 PM AVP of
Valenzuela then
and now
San Diego de Alcala Parish
Council
AVP on wide screen,
dimmed lights on stage
8:00 – 8:40 PM Dinner,
Recognition and
Awarding of
Guests
Centennial Committee Valenzuela City March/
Music
8:40 – 9:00 PM Invitation to
Dance
Closing of ball.
Hon. Mayor & Mrs. Gatchalian
Vice Mayor Lorie Natividad
Music and dance lights
Spotlight and music.
17. Checklist
ITEM QUANTITY DESCRIPTION
PHYSICAL ARRANGEMENT
Stage Decoration 1 platform stage, 1.5 ft high 2 standing floral
arrangements
Variety of gerbera, white
carnation, liliums and
greens/leaves
1 running floor
arrangements on stage
more greens and specs of
flowers
1 rostrum w /mike c/o Blue Barn
1 backdrop
Lights and Sounds 1 spotlight
2 pink rays
2 LED lights
2 wireless phones
2 wireless phones
18. Checklist
ITEM QUANTITY DESCRIPTION
Lights and Sounds 4 surround speakers c/o Xstatics and 8th Beats
Sound and Lights
2 sound mixers
1 long table
2 extension chords
Set of laser lights
Photo Booth 1 photo booth set up c/o Nice Print Photography
2 photographers
1 videographers
3 lighting techmen
Tables and chairs 20 rectangle table with
skirting
20 floral center pieces c/0 Blue Barn
20 Candelabra w/candles
200 tiffany chairs
19. Checklist
ITEM QUANTITY DESCRIPTION
Invitations 200 pieces c/o City Government of
Valenzuela
Rescue team w/ ambulance
and nurse
2 teams C/o city Government of
Valenzuela
PNP detailed Security 50 pax c/0 City Govt of Valenzuela
K-9 Rental Service 1 dog handler With bomb squad and dog
sniffing bomb; Police visibility
in Valenzuela City proper
towards the venue.
Miscellaneous
Certificates of recognition and
tokens
30 awardees c/o City Government of
Valenzuela. 2 minutes
fireworks in the beginning of
the ball.
Russian Service Meal
Food packs
Bottled water
Radio
200 pax
70 pcs
140
10
Valenzuela LGU Coca-cola
Summit Drinking Water
Motorola
20. Budget Proposal
Particulars Package
ACCOMMODATION AND FACILITIES Php 150,000
FOOD AND DRINKS Php 300,000
Give away and souvenirs Php 180,000
LIGHTS SYSTEM Php 30,000
PHOTOGRAPHY Php 40,000
PHOTOBOOTH SOUVENIRS Php 10,000
SERVICE CHARGE (20%) Php 260,652
SALES TASK (12%) Php 130,360
CONTINGENCY (20% OF THE TOTAL COST) Php 180,900
Professional Fee PhP 300,000
Php 1,590,912
22. Event Marketing
Promotion and advertising of the Centennial
ball was handled by the Public Information Office
of Valenzuela City led by Ms. Janice Cruz. Enchante
Events Services. assisted by sharing the posters in
of the event 2 months before the event at the Polo
in establishments of our associates free of charge.
23. 6 MONTHS PRIOR TO THE EVENT:
Coordinate with the client (marketing & HR) regarding;
• Objective and concept of the product launching
• Number of participants
• Accommodation if there's any
• Budget setting
• Ocular inspection of the venue and reservation
5 MONTHS PRIOR TO THE EVENT:
• Formulate theme for the launching
• Draft program flow
• Confirm venue, make the necessary down payment
• Food suggestion
• Contact other suppliers - sounds & light
Event Time Frame
24. 4 MONTHS PRIOR TO THE EVENT:
• Finalize program concept
• Design floor plan and layout to be approved by the client
• Contact other suppliers/performers
• Make a checklist for all the materials needed in the event
3 MONTHS PRIOR TO THE EVENT:
• Update client with the progress of the planning/launching
- Confirm number of participants
- Final layout, floor plan, program flow
• Finalizing with the supplier's concept and theme for the booths,
tarpaulin etc
• Downpayment to the suppliers
Event Time Frame
25. 2 MONTHS PRIOR TO THE EVENT:
• Confirm performers
• Finalize list of participants
• Secure with the venue personnel all permits needed
• Provide final layout and floor plan to the venue personnel for the placement of
booth, holding area for the guests,give-aways, check-in counter for the
employees who are billeted
1 MONTH PRIOR TO THE EVENT:
• Re-inspection of the venue
• Finalize all the permits needed
• Reconfirmation from all suppliers
Event Time Frame
26. 2 WEEKS PRIOR TO THE EVENT:
• Settling the suppliers
• Settling the events permits/documents needed
• Settling needed for the venue
• Double checking the decoration for the event
1 WEEK PRIOR TO THE EVENT:
• Ensure all equipments are in good condition
• Materials have been purchased and delivered
• Meeting with the suppliers
• Meeting with staff for the final activity
Event Time Frame
28. Event Billing Procedure
Enchantee Events Services requires 50%downpayment upon confirmation. Full
payment shall be made on the day of the event itself.
Payment (cash,cheque or ATM) must be made payable to;
Account Name: Joseph B. Dimaano
Account Number: 0000024211915
Bank and Branch Name: Metrobank
29. Contract Agreement
This document serves as a binding contract between Enchantee Events Services as event planner and
San Diego de Alcala Parish. The client shall pay Enchantee Events Services for services rendered according
to the payment schedule attached, within calendar days of the date and Enchante Events Services is
responsible for the planning and coordination of the event, it should be accordance from the agreement
of San Diego de Alcala Parish.
Incase that the client fail to pay the total amount of Php 1,590,912 specified in any invoice within
calendar days. A late payment is equal to 10% added to the amount due and interest of percent per
annum shall accrue from the calendar day following the invoices date.
In witness of these agreement to the terms above the parties of their authorized agents hereby affix the
signature.
Mr. Joseph B. Dimaano Hon. Wes Gatchalian
Managing Director/Owner City Government of Valenzuela
30. Contract Agreement
DATE CHANGES AND CANCELLATIONS
Incase there is some changes, the Event Planner will make the best effort possible to accommodate
the new date. The Client should understand that the last-minute changes can affect the quality of the final
event and that these changes are not necessarily fault of the Event Planner.
Incase there is cancellation of the event, the Client should notify the event Planner not later than twenty-
five (25) days prior to the planned date. Should the event be cancelled after the deadline. The Event
Planner may collect the full fee owed, including any applicable interest that may arise due to late
payments.
Mr. Joseph B. Dimaano Hon. Wes Gatchalian
Managing Director/Owner City Government of Valenzuela
