The document is a proposal from V.I.P Events Services to plan an 18th birthday party for a client's daughter. It includes details of the event planning, coordination, and management services offered. A budget of 500,000 pesos is proposed to cover a vintage-themed event at Corban's Grill for 100 guests, including food, venue rental, photography/videography, decorations, and a band. A program outlines the timeline of activities from guest arrival to dances and cake-cutting. Potential risks are addressed and floor plans are provided.

1. LETTER TO THE CLIENT

2. V.I.P Events Services
vipeventsservices@gmail.com
09953793053
Client
Dear Mr.
Good Day!
Thank you for showing your interest on our events services and seeing our potential in handling your daughter’s 18th Grand Debut Birthday. V.I.P
Events Services exist to provide all your needs and wants in an event. From planning, organizing, staffing, controlling, and managing an event from
start to finish, we are pleased to assist you and make a very important party for the very important people like you.
Should there be any more questions you may reach us at the contact information provided in this Letter. We are looking forward to coordinate with
you in achieving your daughter’s 18th birthday. Best Regards!
Sincerely Yours,
Owner of V.I.P Events Services

3. COMPANY PROFILE
“Very Important Party for the Very Important People”
By

4. MISSION
 To Provide quality yet affordable event services that will surely give a remarkable and unforgettable
memories to the client.

5. VISION
 To be one of the leading events services in Cabanatuan and Nueva Ecija in making a very important
party for the very important people.

6. COMPANY HISTORY
 V.I.P Event Services is a service business owned by in the heart of Cabanatuan City, province of Nueva
Ecija. It started its operation in 2018 and now offering different type of services like birthdays, weddings,
christening, seminars, family reunion, Alumni Homecoming and the like. V.I.P is known for providing
excellence of services in an affordable cost. Through the years of catering different type of events, it
never fails to exceed the expectations of their client.

7. EVENT BRIEF
EVENT TITLE 18TH BIRTHDAY (GRAND DEBUTANT’S BALL)
CELEBRANT MS. ASHLEY
CLIENT MR.
THEME VINTAGE-THEMED BIRTHDAY
MOTIF KHAKI, BROWN, DIRTY WHITE
VENUE CORBAN’S GRILL
DATE & TIME DECEMBER 26, 2023
NUMBER OF GUESTS 100 GUESTS
TYPE OF GUESTS KIDS & ADULT
PROJECTED BUDGET 500,000

8. DETAILED PROGRAM
TIME FRAME ACTIVITY FLOW PERSON/S INVOLVED
3:00 PM – 4:00 PM Arrival of guests and arrangement
of their designated seats.
Corban’s Staff and V.I.P Personnel
4:00 pm – 4:10 pm Opening Spiels of Master of
Ceremony
Corban’s in-house master of
ceremony
4:10 pm – 4:20 pm Entrance of birthday celebrant Corban’s in-house master of
ceremony and technician for music
4:21 pm – 4:25 pm Prayer In-house technician of Corban’s
Grill
4:26 pm – 4:36 pm Opening Message for Celebrant Parents or guardian of the
celebrant
4:36 pm – 4:46 pm Cotillion de honor Debutant & Participants
4:46 pm- 4:50 pm photo opportunity of Family with
the celebrant
Debutants and Family with Martin
DV’s photographer & videographer

9. DETAILED PROGRAM
TIME FRAME ACTIVITY FLOW PERSON/S INVOLVED
4:50 PM – 6:00 PM Early Dinner while watching video
greetings for the celebrants
Corban’s Staff and V.I.P Personnel
6:00 pm – 6:10 pm Quick change of outfit of the
celebrant
Celebrant and stylist/make up
artist
6:10 pm – 6:13 pm Entrance of birthday celebrant
wearing second gown
Celebrant and Martin DV’s
photographer and videographer
6:13 pm – 6:23 pm 18 Roses Celebrant and Martin DV’s
photographer and videographer
6:23 pm – 6:33 pm 18 Candles Celebrant and Martin DV’s
photographer and videographer
6:33 pm – 6:43 pm 18 Gifts Celebrant and Martin DV’s
photographer and videographer
6:53 pm- 7:03 pm 18 Blue Bills Celebrant and Martin DV’s
photographer and videographer

10. DETAILED PROGRAM
TIME FRAME ACTIVITY FLOW PERSON/S INVOLVED
7:03 PM – 7:13 PM 18 Dances Celebrant and Martin DV’s
photographer and videographer
7:13 pm – 7:30 pm Singing of Happy Birthday Song
and Cutting of Birthday Cake with
Photo Opportunity of each 18 set
Celebrant and Martin DV’s
photographer and videographer
7:30 pm – 7:35 pm Message of the Birthday Celebrant Celebrant and Martin DV’s
photographer and videographer
7:35 pm – 8:00 pm Photo Opportunity with Debutant
each table
Celebrant and Martin DV’s
photographer and videographer
8:00 pm – 8:30 pm Serenade of VIP guest for Debutant
3 songs requested by the debutant
Celebrant and Martin DV’s
photographer and videographer
8:30 pm – 9:00 pm Dance Opportunity with Celebrant Celebrant and Martin DV’s
photographer and videographer

11. DETAILED BUDGET
SUPPLIERS SERVICES & PARTICULARS AMOUNT TOTAL
Corban’s Grill • 8 Dishes w/drinks &
desserts
• 6 hours use of venue
(Corban’s Fully-
Airconditioned Hall)
• Basic Set-up w/
chandelier and flowers
in the ceiling and
stage
• Basic Lights and
Sounds w/operator
• Tiffany Chairs and
Table with centered
chandelier
• Sofa and Red Carpet
• Unlimited Photo
booth for 2 hours
• 2-layered soft icing
cake
• Professional Emcee
110,000 good for 100 Pax 110,000

12. DETAILED BUDGET
SUPPLIERS SERVICES & INCLUSIONS PARTICULARS AMOUNT TOTAL
MARTIN DV Professional Photographer
and videographer
90, 000 package 90,000
Transfer-It • Tote Bag w/free lay out
• Invitation Card
• 18 Customized Candles
• Customized Alcohol
Bottle
200/pax good for 100
100/pax good for 100
100/pax good for 18
93/pax good for 100
41, 100
MPF FLOWER SHOP 18 Fresh Roses 50 each 900
DILAW ROCK BAND 3 SONGS Requested by the
Celebrant
150, 000
TOTAL EXPENSES 400,000
Contingency Fund 10% 50, 000
SUB-TOTAL 450,000
Coordinator’s Fee 10% 50, 000
GRAND TOTAL 500,000

13. RISK MANAGEMENT
PROBLEMS SOLUTIONS
Children Participating Stand by additional Security
Technical Problem in Music or Sounds Prepared Segway by Emcee and ExtraTechnical
Equipment
Last Minute Adjustment to the Program Flow Stand By Activities or Performances from the VIP
guest performer
Injuries/Accidents Stand by Ambulance or First Aid Attendee around the
area
Debutant’s wardrobe malfunction or footwear Prepared other options aside from original wardrobe

14. FLOOR PLAN
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AMBULANCE
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REMOVABLE
PROJECTOR
GIFTS &
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ALCOHOL
TEMPARATURE
SCANNER
CAKE