Bryan a. bautista evm nc iii institutional assessment portfolio golden wedding anniv

Aguila Building, Dama de Noche St., Quirino District, Talugtug, 3118, Nueva Ecija
0915-658-0754 | mjsevents@gamil.com
“Dream Events Come True”
COMPANY PROFILE
COMPANY DESCRIPTION
MJ’s Events Services is one of the leading event management company in the Country.
Our service industry started and operational10 years ago on January 18, 2010 founded and
owned by Mr. Mark Joseph D. Aguila. We have a great team of experienced talented event
strategist and designers, event directors, event managers and coordinators. We offer a full-
service event management such as wedding, birthdays, team building, concert, pageant,
graduation, and seminar or conferences, and product launches.
OBJECTIVES:
 To be one of the most well-known names in the industry of event planning.
 To produce top quality event services.
 To provide excellent and personalized service.
VISION
MJ’s events services envisions to lead the event management industry in the country and to
expand to the international market in order to share our excellent and personalized services
and create outstanding innovative events.
MISSION
To provide the highest quality service through professional expertise to attain customers
satisfaction.

PROPOSAL
LETTER TO
CLIENT

11 November 2020
MRS. LORAINE A. LAGMAY
Cabanatuan City
09489765513
Dear Mrs. Lagmay,
We, the MJ’s Events Services would like to congratulate you on your upcoming golden
wedding anniversary. Thank you for contacting us to be part of your special day.
This letter shall proceed to outline our skills and areas of strength in organizing large
scale events that are remembered for years afterwards. We have worked with many occasions
around the country apart from the other institutions and organizations and arranging their large
scale events at reasonable cost. Our experience uniquely equips with the skills needed to handle
the challenges of such events organization.
We specialized in providing our clients with a grandeur service at an affordable price.
We also customize events to match your goal and budget. We offer various which come at
reasonable rates. We would welcome your insight as well. If you provide us with the basic data,
like number of guests, theme etc., we can build on from there. Our fees for organizing Wedding
begin at Php 500, 000.000
You mentioned that your wedding will take place on the 19th of September 2021 at 3:00
in the afternoon and you have invited 200 guests/participants. We are here to share the process
of creating you a majestic event that is full of sublime memories you will remember. If you
have any questions, don’t hesitate to send messages to us on the details given below.
Thank you very much and God bless. We are hoping for your positive response.
Respectfully Yours,
BRYAN A. BAUTISTA
Event Manager
MJ’s Events Services

LETTER
TO SUPPLIER

4 January 2021
MS. CARLA AILEEN BALAGOT
Owner, Pop’s Flower Shop
Brgy. Lipay, Villasis Pangasinan
Madam:
Good Day!
We, the MJ’s Events Services, would like to request from your enterprise a price quotation of
the following items for the Golden Wedding Anniversary contracted by our company on
September 19, 2021 @ 3:00 in the afternoon. Here are the thing that we will need:
1. Roses 3. Orchids
-Hybrid tea roses (Red) - Violet
-Spray roses (White)
-Garden roses (Pink)
2. Tulips 4. Calla-lily
- Dutch tulips (Yellow) - Large-headed variety
- French tulips (Red) - Miniature version
- Parrot tulips (White, Yellow)
Kindly inform us the quotation of each item. We are looking forward to a continuous
collaboration to make this event successful. If you have any concern always, please let us know.
Respectfully yours,
BRYAN A. BAUTISTA
Event Manager
MJ’s Events Services

EVENT
BRIEF

EVENT BRIEF
NAME OF EVENT COORDINATOR Bryan A Bautista
Quirino Dist., Talugtug, Nueva Ecija
bryanaguilabautista@gmail.com
09156580754
EVENT Golden Wedding Anniversary
PURPOSE To celebrate golden years of love and
togetherness
THEME Christian Wedding: A Renewal of Vows
CLIENT Mrs. Loraine Lagmay & Mr. Alexander
Lagmay
DAY/DATE & TIME Sunday, September 19, 2021 3:00 PM
VENUE AND LOCATION Event Center, Crystal Waves Hotel and
Resort, Crystal Waves Hotel and Resort
PARTICIPANTS/GUESTS Family, Relatives, Sponsors
SET-UP Assigned seating with 4 person each table
(round table) following the IATF standards
on mass gathering due to COVID-19
pandemic. (please refer to the seat plan and
venue floor plan.
INVITATION To be sent/distributed one month before the
wedding anniversary
PERMIT It will be secured from the Municipal IATF
(due to mass gathering restrictions because
of the COVID-19 pandemic)
NO. OF STAFF 8
DIRECTIONAL SIGNAGE Entrance, Exit, Fire Exits, Comport Room,
Parking
PARKING ACCESS In front of the venue (with signage)
NO. OF PARTICIPANTS/GUESTS 200 Guests
ALLOTED BUDGET P 500,000.00

EVENT
TIMELINE

EVENT TIMELINE
Contract Signing to Client
(Initial Payment of 50 %)
December 4, 2021
Planning and Preparation December 18, 2020 – August 13, 2021
Selection of Suppliers December 4, 2020 – January 15, 2021
First Meeting with Suppliers January 18 – 22, 2021
Sending of Contract to Suppliers January 25 – 29, 2021
Contract Signing to Suppliers February 8 – 12, 2021
First Meeting with Working Committee February 15, 2021
Second Meeting with Supplier
(Payment)
February 22 - 26, 2021
Special Permits (IATF) March 8 – 12, 2021
Final Meeting with Client (Payment for
50 % Remaining)
March 29, 2021
Fitting of Gowns/Suits April 12, 2021
Photo/Video Shoot April 19, 2021
Rehearsals of Entourage July 19, 2021
Final Meeting with Working
Committee
July 26, 2021
Ingress September 18, 2021 @ 1:00 PM
Egress September 19, 2021 @ 10:00 PM

Post Meeting with Client September 22, 2020
Post Meeting with Working Committee September 23, 2020

BUDGET
PROPOSAL

BUDGET PROPOSAL
SERVICES AMOUNT
WEDDING AND RECEPTION VENUE
 Space for the wedding and reception
 Room Rentals for the Bride, Groom, Family and other
Relatives
 Projector & Screen
 Permits
 Parking Fees
 Traffic Enforcement
 Security Guards
P 82,000.00
ATTIRES AND ACCESSORIES
 Bride’s Wedding Dress, Shoes, and Accessories
 Groom’s Tux and Shoes
P 20,000.00
CATERING SERVICES
 Food for 80 pax
 Sweets and Desserts
 Cocktail Drinks
 Tables and Chairs
 Linen, Table Napkin and Skirting
 Catering Equipment
 Waiters
 Table Set-up
 Centerpiece
 Gas Allowance
P 68,500.00
ENTERTAINMENT
 Ceremony/Reception Musician
 Singers
 Emcee (3 hours)
P 35,000.00
VIDEO/PHOTOGRAPHY
 Photographer
 Videographer
 Photoshoot
 7 – 10 Minutes Highlight Video
 Photo Album
P 28,500.00
TRANSPORTATION P 5,000.00
HAIR AND MAKE-UP P 30,000.00
LIGTHS AND SOUNDS
 Lights for the Reception
 Spotlight
 Sound System
 Dance Floor Lighting
P 21,500.00

 Sound Electrician
 Wireless Microphone
INVITATIONS P 9,600.00
SOUVENIRS P 12,000.00
CAKE P 12,000.00
FLOWE ARRANGEMENT
 Bouquets (for the Bride and Bridesmaids)
 Boutonnieres (for the Groom and Groomsmen)
 Corsages
 Flowers and Accessories for Secondary Sponsors
 Flower Arrangement
P 18,500.00
OTHER ITEMS
 Electric Fans
 Sign Pens
 Pins
 Printing Materials
 Signage Materials
P 10,000.00
TOTAL EXPENSES P 352,600.00
CF (15 %) P 52,890.00
P 405,490.00
PF (15 %) P 60,823.50
GRAND TOTAL P 466,313.50

WORKING
COMMITTEES

WORKING COMMITTEES
STAFF AREA REQUIREMENTS FUNCTION
Staff 1 VENUE and
RECEPTION
(Entrance)
 Wedding Program
 Guest lists
 Pen
 Facemask & Face
shield
Entrance/Signing of
guests for contact
tracing
Staff 2
VENUE and
RECEPTION
 Check/Settle the area Assist/flow of the
entourage
Staff 3
VENUE and
RECEPTION
 Check/Monitor the
area and catering
equipment
Assisting of Bridal
Walk
Lighting of Candle
Distributing of
souvenirs and
arranging of gifts.
Ensuring that
catering equipment’s
are in present and
well organized
Staff 4 VENUE and
RECEPTION
 Wedding Program
BACKGROUND
MUSIC
 You’re
still the
One
 A
Thousand
Years
 Beautiful
in White
 God Gave
me you
Order of the
Presentation of Gifts
and picture taking
Recessional of the
Entourage Bride and
Groom
Staff 5 VENUE and
RECEPTION
(Back of the stage)
 Have the things of
the Groom and the
Bride
Assist the needs of
the Groom and
Bride, their parents
and Godparents
Staff 6 FOOD  Can monitor the food
and Assisting Guests
in Picture Taking
To assist the caterer
and Guests

Staff 7 & 8 Around the Venue
and First aid kit
Area
 Have a good
Communication
Checking/ensuring
of the safety of
everyone and assist
their needs during
the event

LIST OF
SUPPLIERS

LIST OF SUPPLIERS
COMPANY NAMES SERVICES
Crystal Waves Hotel and Resort Venue
Olivos’ Dress Shop Suit, Gown Rentals, attires and accessories
Lmp Food & Catering Foods and Catering
Wakoko Entertainment Musicians
Eldefon’s Shining Films Photography and Videography
Jaya’s Salon Hair and make-up
Aivee’s Lights and Sound Light and Sounds
Bayje Fums Invitation and Souvenirs
Layt’s Cake Cake
Pop’s Flower Shop Flower arrangement
Bayayo’s Enterprises Master of Ceremony
Speakers Choice Master of Ceremony
LIST OF ALTERNATIVE SUPPLIERS
COMPANY NAMES SERVICES
Cozy Resort Venue
Martana’ Dress Shop Suit, Gown Rentals, attires and accesories
Danana’s Catering Foods and Catering
MiMi’s Entertainment Musicians
Head’s Shining Films Photography and Videography
O.Gwen’ Salon Hair and Make-up
Bring’s Lights and Sound Light and Sounds
Alila’s Craft Invitation and Souveneirs
Marib’s Cake Cake
Grand’s Flower Shop Flower arrangement
Baneneg Enterprises Master of Ceremony
Speakers Choice Master of Ceremony

FLOOR
PLAN

LEGEND:
PARKING
AREA
PARKING
AREA

DETAILED
BUDGET

DETAILED BUDGET
EVENT: Golden Wedding
Anniversary
CLIENT: Mrs. Loraine Lagmay
and Mr. Alexander
Lagmay
BUDGET: P 500,000.00 ATTENDEES: 200 pax
DAY/DATE/TIME: Sunday/September 19, 2021/3:00 PM
VENDOR/
LOCATION
SERVICES PARTICULARS AMOUNT TOTAL
Crystal
Waves Hotel
and Resort
Venue  Space for the wedding
and reception
 Room Rentals for the
Bride, Groom, Family
and other Relatives
 Projector & Screen
 Permits
 Parking Fees
 Traffic Enforcement
 Security Guards
P50,000.00
P 20,000.00
P 2,000.00
P 2,000.00
P 2,000.00
P 2,000.00
P 4,000.00
P82,000.00
Olivos’ Dress
Shop
ATTIRE and
ACCESSORIES
 Bride’s Wedding Dress
 Bride’s shoes
 Bride’s accessories
-Bracelet
-Necklace
-Earrings
-Crown
 Groom’s Tux
 Groom’s shoes
P 5,000.00
P 2,000.00
P 6,000.00
P 5,000.00
P 2,000.00
P20,000.00
Lmp Food &
Catering
Food and catering  Food: 80 pax
3 appetizer
-California Maki
rolls
-Rolls and Bread
sticks
6 main dish
-Roast Beef
-Baby Back Ribs
-Salmon Steaks
-Onion-coriander
salsa
-Baked Chicken
-Baked potato
vegetable salad and
soup
 Sweets/Desserts
P 36,000.00
P 6,000.00
P 68,500.00

5 desserts
-Tropical Fruits
-Strawberry
-Blueberry
-Peaches Panna
Cotta
Cake Bites
-Grand Pandan
-Strawberry dream
-Mango supreme
-Mini gourmet
donuts
-Sylvanna Balls
 Beverages
-Soft drinks and
velvet iced tea and
coffee and tea
 Tables and chairs
 Lines, table napkins &
skirting
 Catering equipments
(plates, silverware,
glassware,etc.)
 10 waiters
 Table Set up
 Centerpiece
 Gas Allowance
P 3,000.00
P 3,000.00
P 2,000.00
P 3,000.00
P 8,800.00
P 2,000.00
P 2,000.00
P 1,500.00
Wakoko
Entertainment
ENTERTAINMENT  Ceremony/Reception
Musician
 Singers
 Emcee
P 8,000.00
P10,000.00
P 7,000.00
P 35,000.00
Eldefon’s
Shining Films
VIDEO/
PHOTOGRAPHY
 Photographer
 Videographer
 Photo Shoot
 7-10 minutes high light
videos
 Photo Album
P 7,000.00
P 7,000.00
P 7,000.00
P 2,500.00
P 5,000.00
P 28,500.00
TRANSPORTATION  Bridal Car P 10,000.00
Jaya’s Hair
and Salon
Hair and Make up  Haircuts/Color
 Facials
 Manicure
 Pedicure
 Hair Trial Appointment
P5,000.00
P5,000.00
P1,500.00
P1,500.00
P3,500.00
P 30,000.00

 Day of Wedding
Hairstyle
 Makeup trial
Appointment
 Day of Wedding Make up
P5,000.00
P3,500.00
P5,000.00
Aivee’s
Lights and
Sound
LIGHT and SOUND  Lights for the Reception
 Spotlight
 Sound System
 Dance Floor Lighting
 Sound Electrician
P 1,500.00
P 1,000.00
P 2,000.00
P 1,500.00
P 1,000.00
P 1,000.00
P 21,500.00
Bayje Fums INVITATION and
SOUVENIRS
 Invitation 100x120
 Souvenirs 200x90
P 9,600.00
P12,000.00
P 21,600.00
Layt’s Cake CAKE  Fondant Cake
- 5 layers
- Rainbow color
- Flowers design
- Bride and Groom
topper
P12,000.00 P 12,000.00
Pop’s Flower
Shop
FLOWER and
ARRANGEMENT
 Bouquets (for the Bride
and Bridesmaids)
 Boutonnieres (for the
Groom and
Groomsmen)
 Corsages
 Flowers and
Accessories for
Secondary Sponsors
 Flower Arrangement
P 4,500.00
P 3,500.00
P 3,500.00
P 4,000.00
P 3,000.00
P 18,500.00
Bayayo’s
Enterprises
OTHER ITEMS  Electric Fans
5 pcs. X P1,060
 Printing Materials
Board paper
100 pcs. X P30
 Signage Materials
Tarpaulin
120 cm X 90 cm size
Plywood
Welcome/Entrance
 Sign Pens
10 pcs. X P30
 Pins
200 pcs. X P2
P5,300.00
P3,000.00
P500.00
P500.00
P300.00
P400.00
P 10,000.00
TOTAL EXPENSES P352,600.00

CF 15 %
P 52,890.00
P405,490.00
PF 15 %
P60,823.50
GRAND TOTAL P466,313.50

DETAILED
PROGRAM
FLOW

DETAILED PROGRAM FLOW
TIME FLOW
ALLOTTED
TIME
IN
CHARGE
REQUIREMENTS
3:00 to
3:35
Assemble Time 35 mins. Wedding Coordinator
Staff 1
&
Staff 2
Secure/settle the area ahead of
time
 Security
 Video/Photographer
 Technician
Assembly Area
 Refer to the Wedding
Entourage
 Order of the Wedding
March
 Bestman, Parents of the
Groom, Groom
 Secondary Sponsors,
Bearers, Bridesmaids,
Groomsmen
 Flower Girls, Bride
3:36 to
3:41
Introduction 5 mins. Staff 3 Microphone
3:42 to
3:57
Processional 15 mins. Staff 1
&
Staff 2
Piano & Violin
Wedding Entourage
Background Music
“Blessings” a Worship Song
3:58 to
4:02
Bridal Walk 4 mins. Staff 3
Pianist & Violin
Singer
Parents of the Bride/Bride
Bride/Bouquet
“Ikaw” by Sharon Cuneta
4:02 to
4:05
Giving away the Bride
by her Parents to the
Groom & give respect
to the
Parents of the Groom
vice versa the Groom
to the Parents of the
Bride
3 mins.
Pianist & Violin
Singer
Bride & Groom
Parents of the Bride
Parents of the Groom
“Ikaw” by
Sharon Cuneta
4:05 to
4:08
Going to the Altar 3 mins. Staff 1
&
Staff 2
Bride & Groom

Pianist & Violin
Singer
“Ikaw” by
Sharon Cuneta
4:09 to
4:11
Introduction of the
Pastor
2 mins. Officiating
Pastor
Bible
Microphone
4:12 to
4:15
Opening Prayer 3 mins. Officiating
Pastor
Bible
Microphone
4:16 to
4:21
Bible Reading 5 mins. Bridesmaid
Groomsmen
Bible
Microphone
4:22 to
4:27
Gospel 5 mins. Pastor Bible
Microphone
4:28 to
4:38
Homily 10 mins. Pastor Bible
Microphone
4:39 to
4:44
RITE OF
MARRIAGE
 Exchange of Vows
5 mins. Pastor Bride & Groom
Bible
Microphone
4;45 to
4:47
 Blessing &
Exchange of the
Rings
2 mins. Pastor Bride & Groom
Bestman
Ring Bearer
Microphone
4:48 to
4:49
 Blessing & giving
of Archae
1 min. Pastor Bride & Groom
Bestman
Coin Bearer
Microphone
4:50 to
4:51
Pronouncement of the
Newly Weds “You
May Now Kiss the
Bride!”
1 min. Pastor Bride & Groom
Microphone
4:52 to
4:53
Lighting of Candle 1 min. Staff 3 Lighter
Candle
Microphone
4:54 to
4:55
Unity Candle
Ceremony
1 min. Staff 3 Bride & Groom
Candle
Microphone
4:56 to
4:58
Putting of Veil, Cord
& Ribbon
2 mins. Staff 4 Bible
Microphone
Bride & Groom
Veil
Cord
Ribbon
4:59 to
5:02
Nuptial Blessing 3 mins. Pastor Bible
Microphone
Bride & Groom

5:03 to
5:18
Recessional
Signing Of Contract
15 mins. Pastor
Pianist & Violin
Singers
Pastor
Bride & Groom
Principal Sponsors
Bestman
Marriage Contract
Pen
Organ
“From this Moment”
“Perfect”
“A Thousand Years”
5;19 to
5:39
Picure Taking 20ns. Staff 4
&
Staff 6
Videographer/
Photographer
Pianist & Violin
Singers
Assist and announce the order
of the Entourage
Bride & Groom with:
 Pastor
 Parents of the Bride
 Parents of the Groom
 Principal Sponsors
 Secondary Sponsors
 Bridesmaids
 Groomsmen
 Flower Girls & Bearers
 Bride & Groom
Background Musics:
“Ikaw Lamang” by Carol
Banawa
“Ikaw” by Yeng Constantino
“Ikaw” by Sharon Cuneta
“A Thousand Years”
“From This Moment” by
Tony Bennett

RISK
MANAGEMENT

RISK MANAGEMENT
RISK CAUSE SOLUTION
Parking Area Too much vehicles
Accident
Ensure the parking area
upon confirmation of guests
The visitors must be advised
that their speed when
parking is at 5 kph
Venue Accident/trouble
Unexpected fell in the water
There should be stand by
First aid team in the Venue
There should be a security
personnel to avoid physical
injuries
Current and Sound System Unexpected short circuit of
electrical wirings of sound
and unexpected power
interruption
Stand by Resort’s
Staff/Sound’s Electrician
and generator
Running out of food Large number of unexpected
guests
Stand by Resort’s
Staff/Wedding Organizer
One of the Sponsors did not
Attend
Provide Proxy just in case
the Godparents does not
able to attend
One of the team member is
ill
There should be a reliever
just in case one of the team
member did not attend
Chairs and Tables Large number of unexpected
guests
Stand by Resort’s
Staff/Wedding Organizer
Weather Unexpected rain or storm Monitor weather condition
In case of rain, proceed to
function Hall
Untoward physical attack
from outsider’s
Drunk too much liquor Ask Brgy. Coordinator/
assigned Task Force for
peace and order
Loss of mobile
communication
No signal; Expired load Stand by intercom/radio
Way to Venue Unexpected accident along
the way
Contact rescue team to
assist the guest

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