EVENT management

1. Events
Management
Portfolio
Deborah C. Francisco

2. Turning your dreams in to
reality
D'SWEETS CATERS AND
EVENTS
0402 Bulihan , Plaridel, Bulacan
09675716847
Dsweetscatersandevents@gmail.com

3. LOGO

4. OUR HISTORY
Our family started this business way back 2015
and as a fan of cooking , baking and organizing
, We came up with the idea of making our own
name in Event Management Industry as
D'Sweets . Why? Letter D is our family Initial
from my Father to my Sister's we all have letter
D initial that’s why we ended up naming it
"D'sweets" and the caters and events follows.

5. 0402 Bulihan, Plaridel, Bulacan
Location

6. GUIDING PRINCIPLES
MISSION
To be the leading Caters
and Event Company in
Bulacan by giving the best
output and best
masterpiece of our work by
meeting and exceeding the
client expectation through
VISION
To guarantee the client
satisfaction as we give unique
and unforgettable experience
by providing excellent
services.

7. OBJECTIVES
• To provide unique and
unforgettable experience
• To ensure the safety of the
clients, guests and staff
• To give a comfortable and
welcoming atmosphere to
everyone.

8. CORE VALUES
• Unique
• Outstanding
• Excellence

9. SERVICE OFFERED
- Weddings
- Birthdays
- Baptismal
- Reunion
- Anniversaries

10. OUR EVENTS
Weddings/Annivers
aries

11. OUR EVENTS
Birthday
s

12. OUR EVENTS
Baptisma
l

13. OUR EVENTS
Reunions

14. ORGANIZATIONAL CHART

15. JOBS DESCRIPTION
EVENTS
MANAGER
- plan and organize promotional, business and social events.
- responsible for running a range of events, ensuring the target
audience is engaged and the message of the event is marketed
properly.
- manage the whole process from the planning stage, right
through to running the event and carrying out the post-event
evaluation.
VENUE
COORDINATOR
- A venue coordinator works for the venue.
- Focused on managing their own staff and making sure the basic
venue facilities are available and ready for you to use.
- ensures the venue facilities are functioning properly

16. JOBS DESCRIPTION
MARKETING
COORDINATOR
- Markets products by developing and implementing marketing and
advertising campaigns.
- Tracks sales data, maintains promotional materials inventory, plans
meetings and trade shows, maintains databases, and prepares
report
- Implements marketing and advertising campaigns by assembling
and analyzing sales forecasts; preparing marketing and advertising
strategies, plans, and objectives;
PROGRAM
COORDINATOR
- Administrative professional specialized in managing, coordinating
and overseeing of planning, implementing, marketing and
evaluating different program and projects.
- Ensure implementation of policies and practices
- Ensure technology is used correctly for all operations (video
conferencing, presentations etc.)

17. JOBS DESCRIPTION
HOSPITALITY
COORDINATOR
- perform a host of duties which include helping to plan programs
and menus; overseeing the management of visitors'
accommodation and travel arrangements
- selecting speakers and briefing them on the day; advising on
and coordinating audiovisual services; liaising with suppliers
such as florists and external caterers;
- working on the design of programs and promotional materials;
arranging security and advising on health and safety; and
preparing and managing budgets.
MERCHANDISING
COORDINATOR
- Responsible for ensuring that a retailer's merchandise is well-
maintained and displayed in an attractive manner

18. PROPOSAL FOR LETTER
December 1, 2021
Ms. Danica Francisco
Bulihan, Plaridel, Bulacan
Greetings of Peace!
Thank you for giving D’sweets Caters and Events an opportunity to host your
birthday party.
We’re very excited to be a part of this important event and we can assure
you that we can provide a unique yet fun party for all your guests.
We are looking forward to make this occasion unique and unforgettable for
our celebrant.
Sincerely Yours,
Deborah C.Francisco

19. PROPOSAL FOR
7th Birthday of
Roxane May Pascual
January 2, 2022
Secret Garden
100 pax

20. CLIENT’S INFORMATION
Client’s Name:
Client’s
Address:
Contact
information:
Danica Francisco
Bulihan, Plaridel, Bulacan
09265253164/
danicafranisco@gmail.com

21. EVENT BRIEF
EVENT NAME 7th BIRTHDAY
Objective Celebrate a unique and
unforgettable moments
Target Audience Family members and Friends
Number of Guests 100 pax
Timing 3:30 PM
Location Details Secret Garden
Key Message Dress Code: Semi-formal/Casual
Event Format 1 way Buffet Station

22. RECOMMENDED THEME

23. VENUE LOCATION
Secret Garden, Brgy. Bulihan,
Plaridel, Bulacan

24. FLOOR LAYOUT

25. PACKAGE INCLUSION
Package A for 70,000 for 100 PAX
Food Menu
4 main dishes (Pork, Chicken, Fish and Vegetables) Rice ,
2 Pasta ( Spaghetti and Carbonara)
Dessert with Chocolate Fountain
, Drinks, 2 tier Cake
Freebies and others…
Lootbags
Prizes
Party Games
Clowns/Magicians
Face painting
Ballon Twisting
Photobooth
Photographer
7 roses
7 candles
Venue and Catering
Tiffany tables and chairs
Buffet Table Set-up
Cake table Set-up
Complete catering equipment
Waiters in Uniform
Fully Air-Conditioned
Lights and Sounds system
Balloon Decoration
Two Color Motif
Program
Event Host
Add 200 pesos for every extra person.

26. PACKAGE INCLUSION
Package B for 50,000 for 100 PAX
Food Menu
4 main dishes (Pork, Chicken, Fish and
Vegetables)
Rice ,1 Pasta and Dessert, Drinks, 1 tier Cake
Freebies
Lootbags
Prizes
Party Games
Clowns/Magicians
Face painting
Ballon Twisting
Photobooth
7 roses
7 candles
Venue and Catering
Tiffany tables and chairs
Buffet Table Set-up
Cake table Set-up
Complete catering equipment
Waiters in Uniform
Fully Air-Conditioned
Lights and Sounds system
Balloon Decoration
Two Color Motif
Program
Event Host
Add 200 pesos for every extra person.

27. CATERING SAMPLE MENU
SET A SET B SET C
Plain Rice
Spaghetti
Pork Lumpiang
Shanghai
Chicken Roll
Sweet and Sour Fish
Four Season
Ice Cream
Ice Tea
Fried Rice
Carbonara
Fried Chicken
Hotdog on stick
Menudo
Fish Fillet
Mixed Vegetables
Fruit Salad
Lemonade
Plain/Fried Rice
Pesto Pasta
Breaded Pork
Chicken Barbeque
Chopsuey
Coffee Jelly
Red Tea

29. PACKAGE A BREAKDOWN
EXPENSES
PARTICULARS AMOUNT
Catering Services 38,000
Host 3,000
Photo and Video 10,000
Lights and Sound 9,000
Cake 5,000
Set-up and Decorations 5,000

30. PACKAGE B BREAKDOWN
EXPENSES
PARTICULARS AMOUNT
Catering Services 30,000
Host 3,000
Lights and Sound 9,000
Cake 3,000
Set-up and Decorations 5,000

31. PROGRAM

32. Roxane 7th Birthday
January 2, 2022
Welcoming of Guests 3:00 PM
Program 3:30 PM
Secret Garden
PROGRAM PROPER
Greetings/Welcome
Prayer
Introduction of Family / Messages
COTILLION
7 roses, candles, gifts, blue bills
Meal
Children's Entertainment
Thankyou Message by the Celebrant
Closing

33. Possible Risks and Corrective Actions
CONTACT TRANSMISSION
EVENT AND PRODUCTION
EQUIPMENT
CROWD MANAGEMENT
STAFF AND VOLUNTEER SAFETY
POTENTIAL FIRE HAZARDS
FOOD SAFETY
Assess the equipment you’re bringing onto your event
site and analyze the hazards associated with it.
Limited number of guest
All the guests, staffs should follow the safety health
protocols for COVID 19 prevention.
Make sure you carry out a full risk assessment of any fire hazards so
you can do your best to eliminate the risk completely. Secondly, ensure
you have fire extinguishers easily accessible throughout your event.
Ensure your vendors have appropriate licensing and have access to
the facilities they need to make sure their food meets food safety
standards.
Prepare your people by providing appropriate
directions and training.

34. LEGAL COMPLIANCE
EVENT PLANNING AGREEMENT
This Event Planning Agreement (the “Agreement”) is entered into ____________________ (the “Effective Date”), by
and between ________________________, with an address of _____________________________ (the “Client”) and
_________________, with an address of _______________________________, (the “Planner”), collectively “the Parties.”
Event Date & Description. On ______________________ Client intends to host the below described event (the “Event”):
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Planner Duties. Client engages Planner’s services to perform the following duties with regards to the Event:
______________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Planner shall obtain Client approval, in writing, before entering into any binding contracts for the event and/or issuing any non-
refundable deposits.

35. LEGAL COMPLIANCE
Payment. The Parties agree to the following Payment and Payment Terms:
Total Fee for Services: _____________________________________________________
Percentage Due Upon Execution of Agreement: _________________________________
Balance Due: ____________________________________________________________
Cancellation.
By Client. Client may cancel this Agreement at any time. If Client cancels up to ____ days prior to the Event
Date, it will be entitled to a full refund. If Client cancels between up to ______ days prior to the Event Date, it
will be entitled to a fifty percent (50%) refund. If Client cancels less than ____ days prior to the Event Date, it
will not be entitled to a refund.
By Planner. Planner may cancel this Agreement at any time. If Planner cancels, it must provide a suitable,
replacement Planner, subject to Client’s approval, which shall be obtained in writing. In the alternative,
Planner shall refund all monies previously paid by Client, with the exception of any non-refundable deposits,
which were agreed to by Client.

36. LEGAL COMPLIANCE
Dispute Resolution and Legal Fees. In the event of a dispute arising out of this Contract that cannot be resolved by
mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved through mediation, and
legal action ensues, the successful party will be entitled to its legal fees, including, but not limited to its attorneys’
fees.
Severability. In the event any provision of this Agreement is deemed invalid or unenforceable, in whole or in part,
that part shall be severed from the remainder of the Agreement and all other provisions should continue in full force
and effect as valid and enforceable.
Legal and Binding Agreement. This Agreement is legal and binding between the Parties as stated above. This
Agreement may be entered into and is legal and binding both in the United States and throughout Europe. The
Parties each represent that they have the authority to enter into this Agreement.
Governing Law and Jurisdiction. The Parties agree that this Agreement shall be governed by the State and/or
Country in which both Parties do business. In the event that the Parties do business in different States and/or
Countries, this Agreement shall be governed by _________ law.

37. LEGAL COMPLIANCE
1. Entire Agreement. The Parties acknowledge and agree that this Agreement represents the entire agreement between the Parties.
In the event that the Parties desire to change, add, or otherwise modify any terms, they shall do so in writing to be signed by both
parties.
The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:
“CLIENT”
Signed: ____________________________________
By: ________________________________________
Date: _______________________________________
“PLANNER”
Signed:________________________________
By:___________________________________
Date:_________________________________

38. TERMS AND CONDITIONS:
This certifies that the CLIENT further agrees to pay the sum of ____________________________________( )
as full contract price.
The CLIENT further agrees to pay the reservation fee of FIFTEEN THOUSAND PESOS upon confirmation of transaction.
Reservation fees are non-refundable, non-transferable & non-consumable.
The CLIENT further agrees that the down payment of: fifty percent ( 50%) shall be paid at least two months before the banquet and
another 30% down payment shall be paid two(2) weeks or fourteen (14) days before the function.20% Balance less P10,000 (2) days
before function.
SCHEME DATE AMOUNT AMOUNT
TO BE PAID PAID
Reservation ___________ ___________ P ________
1st Partial Payment ___________ ___________ P ________
2nd Partial Payment ___________ ___________ P ________
Full Payment ___________ ___________ P ________

39. TERMS AND CONDITIONS:
CATERING
• Client agrees to provide Caterer with the total number of guest not later than 5 days before the event
• Clients agree to breakdown the guest list into adults and children, and include any food allergies or specify dietary
requests, if applicable.
• Menu must be confirmed by 2 weeks before the event, or else Client will be subjected to P 3000 charge as penalty
fee.
• Menu will be fixed, and no changes may be made, 3 days before the event
LEFT-OVER FOODS:
• All left-over foods will be given to the clients.
• Clients should take charge in the packing of left-over foods. We discourage our waiters to do so.

40. TERMS AND CONDITIONS:
LEFT-OVER FOODS:
• The CLIENT shall pay for the cost of broken, damaged or lost equipment, furniture and fixtures, glassware and
utensils caused by the guest and other visitors.
CANCELLATTION POLICY:
• Client may cancel this Agreement 2 months before the event.
• Cancellation occurring 1 month before loss of 50% of deposit, 15 days before the event will result in a total
forfeiture of deposit.
In cases/OCCASIONS, WHERE THERE ARE GIFTS, the CLIENT is responsible in taking care of
gifts. The CATERER is not liable for any losses or damages of said items.

41. TERMS AND CONDITIONS:
LEFT-OVER FOODS:
• The CLIENT shall pay for the cost of broken, damaged or lost equipment, furniture and fixtures, glassware and
utensils caused by the guest and other visitors.
CANCELLATTION POLICY:
• Client may cancel this Agreement 2 months before the event.
• Cancellation occurring 1 month before loss of 50% of deposit, 15 days before the event will result in a total
forfeiture of deposit.
In cases/OCCASIONS, WHERE THERE ARE GIFTS, the CLIENT is responsible in taking care of
gifts. The CATERER is not liable for any losses or damages of said items.

42. THANK
YOU!