Running Head: UNEXPECTED CHANGE 1 UNEXPECTED CHANGE 4 Unexpected Change in Wedding Planning Student’s Name Institution Affiliation The wedding is a process that entails a number of the activities and overlooking of any activity can cause the delay or even cancel of the event. Various parties are to be consulted and their services are necessary for the smooth running of the day who include legal officers, religious officials, and parents. It may seem to be a single day but behind the doors, it could have taken years and sleepless nights of planning. After coming up with a project team tasked to steer forward my wedding party and finalizing all the arrangements and developing how the activities would flow, I thought all is done but this was not the case. It took me by surprise when I realized that few adjustments needed to be done to the whole programme to an extent that wedding could not progress if some were not attended to (Zhu, 2015). First and foremost, I realized that there was a need to reserve for structural necessities such as the portable toilets for the outdoor event and hire more chairs due to a large number of people that had confirmed to attend the wedding all at a cost of $150. I also noticed that marriage license was needed for the event to progress and that was a legal requirement which would take me three days at a cost of $30. Additionally, had to source for the master of the ceremony for the fundraising event which was not featured in a fundraising arrangement and this would cost not less than $40. It also dawned on me that wedding website was necessary and had to have a person who would manage it since I was much occupied where the progress of the plan would be updated to ensure those far away have the information of what is going on and this would have an outlay of $50. Similarly, the engagement party was not in the programme and the groom's parents felt it necessary to be held for them to introduce the bride into our family that she may not come as a stranger. Since this was not in the programme and some family guest were to be invited and not only that, few of family members of the bride were to be also be invited and to wrap it all, the arrangement of the meals for the day could not be left out and the budget hit at $200 ( Meslay, 2018). As this not being enough, the place we had organized for the honeymoon, the state declared that could not accept the citizens from my country due to outbreak of the Ebola in my country which caused me to feel as if I was not required in this earth anymore but in all I had to take heart since had no power over it. When all this unraveled to me, I called the committee and did a cost analysis and found the adjustments would increase our budget by $500. The committee was devoted to seeing the ...

1. Running Head: UNEXPECTED CHANGE
1
UNEXPECTED CHANGE
4
Unexpected Change in Wedding Planning
Student’s Name
Institution Affiliation
The wedding is a process that entails a number of the activities
and overlooking of any activity can cause the delay or even
cancel of the event. Various parties are to be consulted and their
services are necessary for the smooth running of the day who
include legal officers, religious officials, and parents. It may
seem to be a single day but behind the doors, it could have
taken years and sleepless nights of planning. After coming up
with a project team tasked to steer forward my wedding party
and finalizing all the arrangements and developing how the
activities would flow, I thought all is done but this was not the

2. case. It took me by surprise when I realized that few
adjustments needed to be done to the whole programme to an
extent that wedding could not progress if some were not
attended to (Zhu, 2015).
First and foremost, I realized that there was a need to reserve
for structural necessities such as the portable toilets for the
outdoor event and hire more chairs due to a large number of
people that had confirmed to attend the wedding all at a cost of
$150. I also noticed that marriage license was needed for the
event to progress and that was a legal requirement which would
take me three days at a cost of $30. Additionally, had to source
for the master of the ceremony for the fundraising event which
was not featured in a fundraising arrangement and this would
cost not less than $40. It also dawned on me that wedding
website was necessary and had to have a person who would
manage it since I was much occupied where the progress of the
plan would be updated to ensure those far away have the
information of what is going on and this would have an outlay
of $50.
Similarly, the engagement party was not in the programme and
the groom's parents felt it necessary to be held for them to
introduce the bride into our family that she may not come as a
stranger. Since this was not in the programme and some family
guest were to be invited and not only that, few of family
members of the bride were to be also be invited and to wrap it
all, the arrangement of the meals for the day could not be left
out and the budget hit at $200 ( Meslay, 2018). As this not
being enough, the place we had organized for the honeymoon,
the state declared that could not accept the citizens from my
country due to outbreak of the Ebola in my country which
caused me to feel as if I was not required in this earth anymore
but in all I had to take heart since had no power over it.
When all this unraveled to me, I called the committee and did a
cost analysis and found the adjustments would increase our
budget by $500. The committee was devoted to seeing the
success of the event and with all this huge adjustment they

3. seemed strong and ready to sacrifice and source for external
assistance to what they could not handle themselves. I
immediately started the process to obtain the licensed marriage
and also sourcing another place where we could for the
honeymoon. The committee planned for an engagement party,
sourced personnel to create and manage the wedding website
and also ensured the structural changes needed were done.
Despite the facts that there were ups and down to the planning
of the event and the abrupt changes that came over after project
committee was through with all planning, the resilience of the
team that was in place encouraged me and for sure had
confidence that everything that would arise they had the
capability to handle all of the success of the big day.
Reference
Zhu, H. (2015). “Only You Weddings" an evaluation of the
Feasibility of Setting Up a Wedding Planning Business.
Dongguan City, China: Cardiff Metropolitan University.
Meslay, G. (2018). La passion du mariage [A passion for
weddings] by Florence Maillochon. Population, English edition,
73(1), 161-163.

4. Wedding planning
Running head: Close Out Document
1
Work Breakdown Structure
3
Close Out Document
Work breakdown structure in project administration and systems
manufacturing is a deliverable-oriented analysis of a scheme
into smaller apparatuses. In my project, there are some things
which I needed to change to make it complete and make me feel
to have done it correctly. Work breakdown structure has some
activities which I left out and later come to note that they were
supposed to be in the composition in a specific manner. In the
initiation stage where there is the project charter, I need to
make a few changes. Before submitting the project charter, it
needs to be undoubtedly scrutinized by the bride, groom, their
parents and some of the members to ensure it meets specific set
standards. Project team members need to be vetted thoroughly
before being allowed to partake in the project by members of a
selected committee (Burke, 2013).
In the section on the project plan and proposal is where the
budget lies and there is a lot which I also need to alter. I need to
change the date for fundraising for the set date I feel it will
have few people in attendance since it’s during the exam time
and most people will be occupied with revisions hence won’t
attend. I need to change on the reservation time set for both
venue and date before we confirm how many guests will be in
attendance before we book expensive places where only a few

5. people will attend or schedule smaller space and most people
visit.
On venue checking, I will have to postpone the date set before
confirmation of the number of guests to attend. After getting
and knowing the exact venue, the decoration will have to be
done some days earlier so that in case of anything being less or
late, adjustments will be made (Hillson, 2003). I will postpone
the date for buying refreshments and food to be eaten on that
day for I feel we might purchase excess food than its required
hence go into waste or even buy less which will be insufficient
for the visitors.
References
Burke, R. (2013). Project management: planning and control
techniques. New Jersey, USA.
Hillson, D. (2003). Using a risk breakdown structure in project
management. Journal of Facilities management, 2(1), 85-97.
Project Charter: Mr. and Mrs. Johnson William Wedding
Fundraiser
Project Sponsor: Jones Miller Date
Created: July, 10, 2018

6. Project Manager: Wilson Garcia Date
Updated: July, 10, 2018
1.0 Background
Mr. and Mrs. William Johnson intend to have a wedding that
will take place on December, 20, 2018. The project team aims to
raise an amount of money totaling to $15, 000 which is the
estimated amount that will run the events of the program as
expected, ensure success and satisfy all the invited guests. The
fundraising that will enable the project team to raise the money
that is needed for the wedding is scheduled on August, 15,
2018.
2.0 Objectives
· To ensure that the team raises the amount of money required
for the wedding project, $15,000.
· To locate and secure a comfortable and classic location for the
wedding, a place that can host 200 guests.
· Hold a fundraising event for the wedding project on 15,
August, 2018.
· To market the wedding event to potential donors who can fund
the activities.
· To have enough personnel for the success of the project, a
team that will run the project.
· Hold a wedding by the end of the year, December, 20, 2018.
· To ensure the wedding project is successfully done and all the
guests are satisfied.
3.0 Project Scope
The wedding is scheduled on December, 20, 2018. A
fundraising is to be held on August, 15, 2018 to raise the
$15,000 required to run the wedding event. The expected guests
for the wedding are 200.
4.0 Key human resources
· Mr. and Mrs. William, the couple.
· Wilson Garcia, the project manager.
· Ava Olivia, site planner.
· Jones Miller, the project sponsor.
· Liam Brown, catering consultant.

7. · Maryanne Smith, décor personnel.
· Shawn Stephen, event coordinator.
5.0 Project Budget
Category
Description
Estimated Cost
Transport
Hired cars
$ 1,200
Entertainment
DJ costs
$ 2,000
Venue
An event hall hosting 200 guests
$4,000
Catering
Food preparation and serving
$3,000
Security
Hiring security guards
$2,500
Décor
Gowns and venue decorations
$2,000
Miscellaneous
$300
TOTAL
$15,000
6.0 Project Milestones
Event
Start
End
Project plan
11/05/2018

8. 28/05/2018
Project proposal and approval
29/05/2018
06/07/2018
Fundraising event
August, 15, 2018.
Venue visitation
December, 18, 2018
Venue preparation and decoration
December, 19, 2018.
The wedding event
December, 20. 2018
The project closeout
December, 20, 2018
December, 21, 2018
7.0 Project Risks
· Low guests attendance.
· Failure to meet the set objectives.
· Poor weather.
· Lack of teamwork among the key stakeholders.
· Poor security for our guests.
· Delays resulting from uncertainties such as the poor weather.
· Poor planning skills among the project team which may lead to
unexpected failures.
Work Breakdown Structure
· Level 1
Level 2
Level 3
Initiation
The Project Charter

9. Develop the project charter
Submit the project charter
Project sponsors review the charter
Project charter approved/signed
Come up with the project scope
Meetings with the bride and the groom
Selecting the project team
Project plan and proposal
Budget
Constant communication with the bride and the groom
Analyzing the potential donors
Coming up with a date for the fundraising
Identifying a suitable venue for the fundraising
Printing and sending of fundraising invitation cards
Receiving money from the donors.
Getting the wedding ceremony officiant
Drafting the guest list
Printing the wedding cards
Sending invitations
Reserving the date and venue.
Printing of the wedding programs
Venue
Identification of a suitable location
Selecting a venue which can host 200 guests
Venue visitation
Check for suitability of the venue
Arranging for the hotel payments
Decoration of the venue
Catering
Food arrangements

10. Find caterers
Paying for catering services
Purchasing refreshments
Selection of a dinner location
Setting of the utensils
Settling for a suitable menu
Choose a cake design
Entertainment
Music
Acquiring of music equipment
Soliciting for a band
Conducting the dance lessons.
Selection of the reception song list.
Acquiring and paying for DJ services.
Acquiring a suitable light system.
Arranging for dinner entertainment.
Security
Guest’s security
Identifying threats in the environment
Acquiring security personnel for the wedding day
Coming up with strategies to mitigate risks which may arise.
Décor
Gowns and the venue
Get the wedding gown
Hiring a florist
Purchase flowers
Choose the wedding color and theme
Decide on the bridesmaids dresses
Acquire the groomsmen outfits
Settle on the necessary accessories and acquire them.
Acquire hair and makeup artist.
Purchasing of wedding rings
Contacting a photographer
Sourcing for media coverage

11. Oder wedding favors
Decorating cars
Decorating the stage
The ceremony
Coordination of events
Reception of guests
Preaching and speech delivery.
Exchanging of vows.
Signing of the marriage contract.
Sharing of the cake.
Gifting the bridal party.
Taking of photographs.
Transport
Deciding on the most suitable means
Acquiring the cars
Acquiring the drivers
Paying for the guest’s transportation
The bride and the groom’s transportation
Set up carpooling service for guests
Printing of detailed maps to the venue
Close-out
Honey moon
Location of the destination and reservation
Paying for the hotel
Acquiring of passports and visas
Arranging for local transport to the airport
Arranging for the flights
Purchasing of special equipment and items for the new
destination
Issuing of thank you notes
Designing the marriage license
Conducting exit meeting

12. Gauging client happiness
Sheet1Task Name Task IDStart dateEnd dateDuration
Development and submission of the project
Charter1.1.12/5/182/12/187Approval of the project
Charter1.1.22/13/182/20/187Selection of the project
team1.1.32/21/182/28/187Developing the project
scope1.1.43/1/183/4/183Meeting with the bride and the
groom1.1.53/5/183/8/183Analysis of the potential donors and
planning for the fundraising
event2.1.13/9/183/10/181Identifying a venue for the
fundraising2.2.23/11/183/14/183Printing and sending of the
invitation cards2.2.33/15/183/29/1814Hosting the fundraising
event2.2.43/30/183/31/181Selecting a wedding
officiant2.2.54/1/184/2/181Drafting the guest
list2.2.64/3/184/4/181Printing the wedding
cards2.2.74/5/184/6/181Sending
invitations2.2.84/7/184/14/187Reserving of the
venue2.2.94/15/184/22/187Printing of the wedding
program2.1.104/23/184/30/187Venue visitation to check for
suitability3.1.15/1/185/2/181Arranging for hotel
payments3.1.25/3/185/4/181Buying the venue
décor3.1.35/5/185/6/181Finding
caterers4.1.15/7/185/14/187Paying for catering
services4.1.25/15/185/17/182Selection of a suitable menu and
refreshments4.1.35/18/185/19/181Selection of a dinner
location4.1.45/20/185/21/181Purchase of the
utensils4.1.55/22/185/24/182Selection of a cake
design4.1.65/25/185/26/181Acquiring of music
equipment5.1.15/27/185/29/182Soliciting for a
band5.1.25/30/186/6/187Conducting dance lessons and selection
of a reception song5.1.36/7/186/14/187Acquiring a
DJ5.1.46/15/186/22/187Acquiring a light

13. system5.1.56/23/186/25/182Arranging for dinner
entertainment5.1.66/26/186/29/183Analysis of threats in the
environment6.1.16/30/187/1/181Acquiring of security
personnel6.1.27/2/187/3/181Formulation of strategies to
mitigate risks6.1.37/4/187/5/181Getting the wedding
gown7.1.17/6/187/7/181Hiring of a
florist7.1.27/8/187/9/181Purchase of
flowers7.1.37/10/187/11/181Choosing color and
theme7.1.47/12/187/13/181Acquiring the maids and the
maidens’ outfit7.1.57/14/187/15/181Acquiring
accessories7.1.67/16/187/17/181Getting hair and make-up
artist7.1.77/18/187/19/181Purchase of the
rings7.1.87/20/187/21/181Contracting a
photographer7.1.97/22/187/23/181Sourcing for media
coverage7.1.107/24/187/25/181Decorating
cars7.1.117/26/187/27/181Acquiring of
cars8.1.17/28/187/29/181Acquiring of
drivers8.1.27/30/187/31/181Paying for the guest's transportation
8.1.38/1/188/2/181Printing of the venue
maps8.1.48/3/188/4/181Setting a carpooling
service8.1.58/5/188/6/181Bride and the groom’s
transportation8.1.68/7/188/8/181The actual wedding event
9.1.18/9/188/10/181Honeymoon destination
location10.1.18/11/188/12/181Paying for the hotel and
flights10.1.28/13/188/14/181Acquiring the passport and
visas10.1.38/15/188/16/181Conducting exit
meetings10.1.48/17/188/18/181
Gantt Chart
Start date 1.1.11.1.21.1.31.1.41.1.52.1.12.2.22.2.32.2.42.2.5
2.2.62.2.72.2.82.2.92.1.10 3.1.13.1.23.1.34.1.14.1.2
4.1.34.1.44.1.54.1.65.1.15.1.25.1.35.1.45.1.55.1.66.1.1
6.1.26.1.37.1.17.1.27.1.37.1.47.1.57.1.67.1.77.1.87.1.9
7.1.10 7.1.11 8.1.18.1.28.1.38.1.48.1.58.1.69.1.1
10.1.1 10.1.2 10.1.3 10.1.4 43136 43144
43152 43160 43164 43168 43170 43174
43189 43191 43193 43195 43197 43205

14. 43213 43221 43223 43225 43227 43235
43238 43240 43242 43245 43247 43250
43258 43266 43274 43277 43281 43283
43285 43287 43289 43291 43293 43295
43297 43299 43301 43303 43305 43307
43309 43311 43313 43315 43317 43319
43321 43323 43325 43327 43329
Duration 1.1.11.1.21.1.31.1.41.1.52.1.12.2.22.2.32.2.4
2.2.52.2.62.2.72.2.82.2.92.1.10 3.1.13.1.23.1.34.1.1
4.1.24.1.34.1.44.1.54.1.65.1.15.1.25.1.35.1.45.1.55.1.6
6.1.16.1.26.1.37.1.17.1.27.1.37.1.47.1.57.1.67.1.77.1.8
7.1.97.1.10 7.1.11 8.1.18.1.28.1.38.1.48.1.58.1.6
9.1.110.1.1 10.1.2 10.1.3 10.1.4 7 7 7
3 3 1 3 14 1 1 1 1 7 7 7
1 1 1 7 2 1 1 2 1 2 7 7
7 2 3 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1
Task ID
Dates
Running head: WEDDING PROJECT TASK PLAN 1
Wedding Project Task Plan
Task
ID
Task summary Duration Start date End date Predecessor
Resource
1 Development and submission
of the project Charter

15. One week 05/02/2018 05/09/2018 Wilson Garcia
2 Approval of the project Charter One week 05/10/2018
05/17/2018 The project Charter Jones Miller
3 Selection of the project team One week 05/18/2018
05/25/2018 Approval of the project
Charter
Wilson Garcia
4 Developing the project scope Three
days
05/25/2018 05/28/2018 Selection of the project
team
Wilson Garcia
5 Meeting with the bride and the
groom
Three
days
06/02/2018 06/05/2018 Development of the
project scope
Wilson Garcia
6 Analysis of the potential
donors and planning for the
fundraising event
One day 06/06/2018 06/07/2018 The project scope Wilson
Garcia and

16. Shawn Stephen
7 Identifying a venue for the
fundraising
Three
days
06/10/2018 06/13/2018 Identification of
potential donors and
settling for a date
Wilson Garcia and
Shawn Stephen
8 Printing and sending of the
invitation cards
Two
weeks
06/15/2018 06/30/2018 Venue identification Ava Olivia and
Shawn
Stephen
9 Hosting the fundraising event One day 08/15/2018
08/15/2018 Printing and sending of
invitation cards
Ava Olivia, Wilson
Garcia and Shawn
Stephen
10 Selecting a wedding officiant One day 08/20/2018
08/20/2018 The fundraising event Ava Olivia, Wilson
Garcia and Shawn

17. Stephen
11 Drafting the guest list One day 08/25/2018 08/25/2018
Getting the officiant Ava Olivia, Wilson
Garcia and Shawn
Stephen
2
WEDDING PROJECT TASK PLAN
12 Printing the wedding cards One day 08/27/2018 08/27/2018
Drafting of the guest list Ava Olivia, Wilson
Garcia and Shawn
Stephen
13 Sending invitations One week 08/30/2018 09/06/2018
Printing of the invitation
cards
Ava Olivia, Wilson
Garcia and Shawn
Stephen
14 Reserving of the venue One week 08/10/2018 08/18/2018
Sending of invitations Ava Olivia, Wilson
Garcia and Shawn
Stephen
15 Printing of the wedding
program
One week 08/25/2018 09/02/2018 Reserving of the venue Ava
Olivia, Wilson
Garcia and Shawn

18. Stephen
16 Venue visitation to check for
suitability
One day 09/10/2018 09/10/2018 Printing of the wedding
program
Ava Olivia, Wilson
Garcia and Shawn
Stephen
17 Arranging for hotel payments One day 09/12/2018
09/12/2018 Venue visitation Ava Olivia, Wilson
Garcia and Shawn
Stephen
18 Buying the venue décor One day
09/20/2018
09/20/2018 Arrangements for the
hotel payments
Maryanne Smith
19 Finding caterers One week 09/25/2018 10/01/2018 Buying
the venue décor Liam Brown
20 Paying for catering services Two days 10/05/2018
10/06/2018 Finding caterers Liam Brown
21 Selection of a suitable menu
and refreshments
One day 10/10/2018 10/10/2018 Paying for catering
services

19. Liam Brown
22 Selection of a dinner location One day 10/15/2018
10/15/2018 Selection of a suitable
menu and refreshments
Ava Olivia
23 Purchase of the utensils Two days 10/20/2018 10/20/2018
Selection of a dinner
location
Liam Brown
24 Selection of a cake design One day 10/22/2018 10/22/2018
Purchase of the utensils Liam Brown
25 Acquiring of music equipment Two days 10/25/2018
10/25/2018 Selection of a cake
design
Shawn Stephen
26 Soliciting for a band One week 11/01/2018 11/07/2018
Acquisition of the music Shawn Stephen
3
WEDDING PROJECT TASK PLAN
equipment
27 Conducting dance lessons and
selection of a reception song
One week 11/01/2018 11/07/2018 Soliciting for a band Shawn
Stephen

20. 28 Acquiring a DJ One week 11/01/2018 11/07/2018
Conducting dance
lessons and selection of
a reception song
Maryanne Smith
29 Acquiring a light system Two days 11/01/2018 11/07/2018
Acquiring a DJ Maryanne Smith
30 Arranging for dinner
entertainment
Three
days
11/8/2018 11/11/2018 Acquiring a light system Maryanne
Smith
31 Analysis of threats in the
environment
One day 11/12/2018 11/12/2018 Arranging for dinner
entertainment
Ava Olivia
32 Acquiring of security
personnel
One day 11/15/2018 11/15/2018 Analysis of threats in
the environment
Ava Olivia
33 Formulation of strategies to

21. mitigate risks
One day 11/17/2018 11/17/2018 Acquiring of security
personnel
Ava Olivia
34 Getting the wedding gown One day 11/18/2018 11/18/2018
Formulation of
strategies to mitigate
risks
Maryanne Smith
35 Hiring of a florist One day 11/19/2018 11/19/2018 Getting
the wedding
gown
Maryanne Smith
36 Purchase of flowers One day 11/20/2018 11/20/2018
Hiring a florist Maryanne Smith
37 Choosing color and theme One day 11/21/2018 11/21/2018
Purchase of flowers Maryanne Smith
38 Acquiring the maids and the
maidens’ outfit
One day 11/22/2018 11/22/2018 Choosing color and
theme
Maryanne Smith
39 Acquiring accessories One day 11/23/2018 11/23/2018
Acquiring the maids and
the maidens’ outfit

22. Maryanne Smith
40 Getting hair and make-up artist One day 11/24/2018
11/24/2018 Acquiring accessories Maryanne Smith
41 Purchase of the rings One day 11/25/2018 11/25/2018
Getting hair and make-
up artist
Maryanne Smith
42 Contracting a photographer One day 11/26/2018 11/26/2018
Purchase of the rings Maryanne Smith
43 Sourcing for media coverage One day 11/27/2018
11/27/2018 Contracting a
photographer
Wilson Garcia
44 Decorating cars One day 11/28/2018 11/28/2018 Sourcing
for media Maryanne Smith
4
WEDDING PROJECT TASK PLAN
coverage
45 Acquiring of cars One day 11/29/2018 11/29/2018
Decorating cars Ava Olivia
46 Acquiring of drivers One day 11/30/2018 11/30/2018
Acquisition of cars Ava Olivia
47 Paying for the guest's
transportation
One day 11/31/2018 11/31/2018 Acquisition of drivers Ava

23. Olivia
48 Printing of the venue maps One day 12/01/2018 12/01/2018
Paying for the guest's
transportation
Ava Olivia
49 Setting a carpooling service One day 12/02/2018
12/02/2018 Printing of the venue
maps
Ava Olivia
50 Bride and the groom’s
transportation
One day 12/03/2018 12/03/2018 Setting a carpooling
service
Ava Olivia
51 The wedding event (reception
of guests, preaching, exchange
of vows, signing of the
marriage certificate, gifting the
bridal party and taking
photographs)
One day 12/20/2018 12/20/2018 Bride and the groom’s
transportation
The project team
52 Honeymoon destination
location

24. One day 12/21/2018 12/21/2018 The wedding event The
project team
53 Paying for the hotel and flights One day 12/22/2018
12/22/2018 Destination location The project team
54 Acquiring the passport and
visas
One day 12/23/2018 12/23/2018 Paying for the hotel and
the flights
Ava Olivia
55 Conducting exit meetings One day 12/26/2018 12/26/2018
Acquiring the passport
and visas
The project team