Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

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MUF0011 English Unit 1
Academic Skills and Composition
Confidential
Monash University Foundation Year
Program Development and Quality
04 March 2015
Creating an ePortfolio using Microsoft PowerPoint®
When using PowerPoint® to create an ePortfolio, there are a number of actions required to change a
simple SlideShow into an ePortfolio.
Key features of an ePortfolio (as compared to a Slideshow) are:
 Structure
 Slide progression
 Navigation
 Embedded documents/photos
This tutorial uses instructions for Microsoft PowerPoint® 2010.

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Confidential
04 March 2015
Structure
A Slideshow or PowerPoint® presentation usually has a simple, linear format. Slides progress in one
direction, sequentially. An ePortfolio must allow the user to navigate backwards and forwards through
the slides as if they are a website. Slides should be logically structured to enable ease of use and
links. Because the structure relies on links between slides, the function allowing for direct slide
progression should be turned off.
It is suggested that the ePortfolio be sectioned appropriately to show the academic skill development
of students. The following chart shows the desired features of an ePortfolio.
Critical
Thinking
EvidenceInformationOrganisation
Skill Development
Note-Taking
Classnotes
Practice Tasks
Assessment Piece(s)
Reflection
(Note-Taking)
Paraphrasing and
Summarising
Class notes
Practice Tasks
Assessment Piece(s)
Reflection
(Paraphrasing and
Summarising)
Synthesis and
Citation
Class notes
Practice Tasks
Assessment Piece(s)
Reflection
(Synthesis and
Citation)
ePortfolio
Reflection
ePortfolio
Structure
Academic
Skill
Classwork
(formative)
Assessment
(summative)
ePortfolio Reflection

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Confidential04 March 2015
The following information about PowerPoint® navigation has been compiled using the sample
ePortfolio template (See Appendix I and II).
Use Navigation Links and Buttons
Each Slide must have:
 Hyperlinked text (in text boxes) or buttons to allow navigation
 A button allowing the user to return to the previous slide or initial menu slide
Creating hyperlinked text
To create a clickable text link, simply:
1. highlight the text to be linked
2. right-click the cursor on the highlighted text
3. select hyperlink
4. In the Insert Hyperlink menu, select Place in this document on the left-hand side.

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5. Select the Slide that you wish the text to link to. (Note that the names of the slides are
automatically generated from the “Heading” text box). A preview of the slide will appear to
confirm your choice. Select OK to confirm.
The colour of the text will change and an underline will appear to show that it is now a hyperlink.

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To test the link, choose the SlideShow icon in the lower right hand corner of the screen.
If the link is configured correctly, clicking on the hyperlinked text will take you to the linked slide.
A slide can contain multiple text hyperlinks as necessary.
Inserting navigation buttons
In order to return to menus or revisit slides, each slide must have a “back” button.
1. Select the icon or picture that you would like to use for your “back” button. (This does not
need to be an image – a text box with “BACK” in it would also work).
2. Insert the image/text using the Picture, Clip Art, Shapes or Text Box options in the
<<Insert>> tab.
3. Place the icon/graphic/text on the slide.
4. Select the object and right click to enter the
hyperlink menu

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If you are using a text box, the menu will look the same as for the hyperlinks previously used.
If you are using a graphic, icon, picture or clipart, the Action Settings menu will appear.
Selecting the option Hyperlink to: brings up the
following options:
Next Slide
Previous Slide
First Slide
Last Slide
Last Slide Viewed
End Show
Custom Show…
Slide…
URL…
Other PowerPoint Presentation…
Other File…
Selecting Last Slide Viewed means the button will take the
user back to the slide that they viewed prior to the current
slide.
Having two slides set to Last Slide Viewed will create an infinite loop.
Hyperlinked text
“Last Slide Viewed”

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Selecting Slide… brings up a menu allowing for selection of a specific slide and will avoid loops.
Hyperlinked text
Slide… “Skill Development”Slide… “MUF0011: English Unit 1”

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Embedding files
Embedding documents (as evidence of learning)
Documents can be inserted in a number of ways:
 As an image file
 As a linked file
 As an embedded file
Inserting an Image File
A single page document of good quality can be inserted using the <<Insert>> Picture menu. The
image may need to be rotated or resized using the Picture Tools.
Inserting a linked file
If the document is uploaded to a shared space (such as Google Drive or OneDrive) then a hyperlink
can be inserted into the document as text or an image. The sharing permissions in Google Drive or
OneDrive must allow for public access with a link.

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Embedding a file
Using the <<Insert>> Object function allows for the embedding of a file.
1. Select <object> from the <<Insert>> menu
2. Select <Create from file>
3. Select <Browse…> to locate the document
There are two options for insertion, depending on whether the Link checkbox is selected.
 Unchecked – Inserts the contents of the file as an object so that it can be opened using the
software that created it (e.g., Adobe Acrobat, Microsoft Word)
 Checked – Inserts a picture of the file contents, which is linked to the original document. Any
changes to the original document will also be changed in the PowerPoint. This option requires a
shared drive or space for the original document to be saved. The option, Display as Icon is the
same as this, however it inserts an icon rather than a picture.

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Saving the ePortfolio
If documents and files are embedded in the PowerPoint®, then it must be saved with these files
attached. Selecting <<File>> <Save & Send> shows options for saving the file for sharing.
Package Presentation for CD will create a folder containing all embedded documents for easy
viewing.
1. Select Options
2. Ensure Linked files is selected.
3. Select Copy to Folder…

APPENDIX I
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Sample ePortfolio Structure - The following chart shows the organisation of slides in the sample ePortfolio.
Title Slide
Should contain student
information and information
about the subject/ unit code and
assessment
Introductory Slide
Should set the expectations for
the ePortfolio, clearly stating the
intention and contents.
Section Headings
Portfolio is clearly divided into
formative (skill development) and
summative (assessment pieces)
sections
Skill Development (formative)
Shows the various skills that must
be developed throughout the unit. ePortfolio Reflection Contains the reflection of the student on the
overall portfolio and skill development according to the rubric. A
copy of the rubric should also be submitted, along with the self-
assessment
ePortfolio (summative)
This section should clearly show
the assessment pieces that have
been undertaken in class and the
overarching theme/topic
Note-Taking (Written) Summative Piece #1 – Note-Taking (Written)
Information Evidence Resources Assessment Piece Reflection
Title
Text
Work
Piece
Note-Taking (Aural) Summative Piece #2 – Note-Taking (Aural)
Title
Text
Work
Piece
Paraphrasing, Summarising and Quoting Summative Piece #3 – Paraphrasing and Summarising
Title
Text
Piece
Synthesis Summative Piece #4 – Synthesis

APPENDIX IIMUF0011 English Unit 1
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Sample Structure (ePortfolio Sample)
Title Slide
Should contain student information and
information about the subject/ unit code
and assessment
Could be a set template
Introductory Slide
Should set the expectations for the
ePortfolio, clearly stating the intention and
contents.
Section Headings
Portfolio is clearly divided into formative
(skill development) and summative
(assessment pieces) sections
SKILL DEVELOPMENT
Skill Development (contents)
Shows the various skills that must be
developed throughout the task.
Could be a set template.
Could be customised. May
include additional topics at
teachers discretion
ePortfolio Reflection
Contains the reflection of the student
(Week 7) on the overall portfolio and skill
development according to the rubric. A
copy of the rubric should also be
submitted, along with the self-assessment
Student created content
Rubric set by Unit Guide.
Reflection format set by
teacher according to advice
from Unit Guide

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Skill development notes
Each sub-heading contains instructional
information about the skill, including class
notes and examples of the skill.
Student created. Some
parts could be teacher
provided (set class notes)
with student
additions/annotations.
Suggested headings:
Introduction/Information
Strategies/Checklists
References
Examples/Samples
Students can scan
and upload
examples, or
complete their
notes/examples in
electronic format
using a program such
as Sketch (Evernote)
There must be examples
of the skill demonstrated by
the student, both in a class
setting using a guided
activity and individually.
Information should all be
logically structured, linked
and referenced.
Back buttons should be
present
Skill development could have initial teacher-created
slides with information, then opportunities for student
engagement and content creation

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ePORTFOLIO SHOWCASE
ePortfolio (summative)
This section should clearly show the assessment pieces that
have been undertaken in class and the overarching
theme/topic
Could be a set
template
Assessment Pieces
Each assessment piece should show the text(s) (teacher
provided) and the skills that are being assessed. There
should also be a reflection
Could be a set
template
Should also include
the rubric (not
shown)
Text
Copies of the text are included for reference. This requires a
recycling policy.
Could be a template
Scaffolding Activities
Students could be asked to do additional activities such as
identifying key terms to scaffold the activity as needed
Student created
(teacher guidance
needed)
Assessment Piece
Students include a copy of their assessment piece
(unedited). This has also been submitted to the teacher at the
end of the lesson for authentication
Student created
Reflection
Each assessment piece contains a reflection on the student
development of skills
Student created
(according to
template or teacher
guidance)
Information may be customised for
the various tasks (i.e., listening
comprehension)
Supplementary Tasks
The eportfolio may contain additional assessment tasks
where a student has been absent, but has taken the original
task as a learning activity
Student created

Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

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