This document provides information about positions on the National Project Organizing Committee (OCP) for AIESEC Indonesia. It includes an overview of the application and selection process, position descriptions, important dates, and contacts for questions. The positions described are National Project OCP, OC Talent Management, OC RA-MA-RE, OC Marketing & Program, OC Finance & Logistics, and OC RA-MA-RE & External Relations. Each position has main responsibilities and requirements outlined. Key performance indicators are also listed for some positions. The document provides details to help applicants understand the roles and apply for positions on the National Project committee.

1. AIESEC INDONESIA
NATIONAL PROJECT JD
Information & Application Booklet

2. CONTENT
1. General Overview:
a) Application Process
b) Selection Process
2. Position
3. Important Dates
4. FAQ
If you have any questions
concerning the application/selection
process, please contact your
LCVPTM.
If you have any questions
concerning the JD, structures or
specific functional questions, please
contact your LCVP iGCDP or MCVP
iGCDP: anastasiia.isakii@aiesec.net

3. GENERAL OVERVIEW: APPLICATION
Deadline for
OCP
applications:
11:59pm, 30th
of January,
2014
Deadline for OC
applications:
11:59pm, 4th of
February, 2014
OCP Application Form
OC Application Form
The Application form contains three
parts that must be completed and
handed in by the deadline or will be
considered invalid.
The Application form contains three
parts that must be completed and
handed in by the deadline or will be
considered invalid.
a) General Questionnaire online via
Podio https://podio.com/webforms/
6734905/521532
b) Recommendation/Endorsement
letter by a TLP who has worked with
you (If you are TLP please ask a TLP
in a higher position than you that has
worked with you)
c) CV or Up to date resume
a) General Questionnaire online via
Podio https://podio.com/webforms/
6743534/522116
b) Recommendation/Endorsement
letter by a TLP who has worked with
you (If you are TLP please ask a TLP
in a higher position than you that has
worked with you)
c) CV or Up to date resume
Note: Previous/Current TLP
Experience is recommended to apply.

4. GENERAL OVERVIEW: SELECTION PROCESS
1. Application Form
2. Selection Interview
3. Notification
4. Education Webinar
from MCVP iGCDP
Deadline for applications:
11:59pm, 30th of January, 2014
Based on application, invitation for selection interview
will be received/rejected.
Interviews must be held by TM and the VP iGCDP.
Expected duration of interview is 1 hour, scheduled
based on your timetable pasted in the application.
Selection will occur from insert
OCP announcement is on the 5th of February
Education Webinar is on the 12th of February (subject
to change)

5. POSITION
The following section provides you with an overview about the Job
Descriptions for the different National Project Organising Committee
Roles. Each JD has specific goals and targets.
Please keep in mind that the final JD can be adjusted according to
local requirements.
Please note that there will be other responsibilities outside the
boundaries of the Job Description including general Project support
and running/fulfilling short term projects and actions.

6. NATIONAL PROJECT OCP & OC
You are responsible for:
1. Creation, development and delivery of National Projects
2. Ensuring interns have a high quality leadership development experience
3. Taking ownership for your National Project and being a pioneer for national
project implementation in AIESEC Indonesia.
You must be able to:
1. Work proactively as this is a new initiative for AIESEC Indonesia and it depends
on the individual capacity of OC members to develop the concept deliver to the
highest standards.
2. Display a strong sense of entrepreneurial outlook though taking risks, creating
new ideas and managing different opportunities in order to increase performance
and achieve outstanding results.
3. Have a strong sense of social responsibility and thus connection to the
implementation of the National Project for addressing societal needs in Indonesia.
This should translate into a strong personal commitment towards the deliverables
for the National Project.

7. OCP

8. NATIONAL PROJECT OCP
The National Project OCP role
is to lead the team of members
for achieving effective
implementation of the new
national project.
}
OCP
OCP is the final responsible for
the planning and delivery of the
project as well as ensuring their
members receive a challenging
and purposeful experience.
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

9. NATIONAL PROJECT OCP
Purpose:
To develop and deliver the National Project, support quality experiences for interns and manage and develop OC
members.
Main Responsibilities:
1. Preparation and strategy creation for the national project
implementation
a) Creation of budget and cash flow (supported by MC/LC - VPiGCDP)
b) Creation of project timeline
c) Adapt National Project JDs to local reality
4. Management of leadership of the interns
a )Preparation of EP forms
b) Matching management
c) Manager Intern Buddy program and ensure competency development of
interns
d) National Project reception booklet development
e) Service and Quality management and supervision
2. Management and Leadership of the OC team
f) Assist EPs with JD or TN issues
a) Team meeting management (at least once a week)
g)Assist EPs with logistical or service issues
b) Motivation and team building activities for the team
h) Supervision of Personal appraisal and feedback process for EP, TN and
c) ensure knowledge and competency development for team members AIESEC.
d) Tracking members
e) Output after each team meeting for the VP iGCDP
5. Final Steps
3. Raising
a) Market Research into National Project Markets
b) Raising for the project
c) Ensuring learning, media and in-kind partnerships
d) Fundraising Activities
e) Ensuring top quality partner servicing
a) Evaluation and Analysis of the report (to be submitted to MC/LCVP iGCDP)
b) Write report for next OCP (for National Project renewal)
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

10. NATIONAL PROJECT OCP KPIs
KPIs
1. Number of marketing calls made
2. Number of meetings booked
3. Conversion rate of Marketing calls to meetings
4. Number of negotiation meetings
5. Number of MOUs signed
6. Number of Raises
7. Number of Matches
8. Number of RealiZes
9. Number of days for matching process
10. Interview - Acceptance rate
Please note that all other KPIs of the other OC
responsibleS are also included within this JD as
KPIs
Finally, team management KPIs make up an
importance aspect of the OCP role, they are listed
below.
1. Team retention rate
2. % growth in PA and GCM development of
members
3. Number of team members to apply for higher
roles in AIESEC
Ideal Global Competency Model Level
3
2.25
1.5
0.75
0
GCM
Social Responsibility
Entrepreneurial Outlook

11. OC TM

12. NATIONAL PROJECT OC TM
This individual is in charge of the sales
process from Selling, raising, matching
and realization for the summer peak in
Projects as well as some AdHoc.
}
OCP
However in addition to the regular RAMA-RE role of an OC Projects, this
member will be the main responsible for
delivering the selection process and
ensuring the use of GCM throughout.
This individual will also be responsible for
the Incoming Preparation Seminar, LEAD
for Interns and the assignment and
tracking of EP Buddy.
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

13. NATIONAL PROJECT OC TM
National Project Organising Committee Talent Management
Purpose:
To develop and deliver the National Project, support quality experiences for interns and TNs through Global Competency Model Selection,
implementation of EP LEAD, Intern Buddy and Incoming Preparation Seminar.
Main Responsibilities:
1. Marketing Calls and Management
2. TN Raising Management
a) Market Research into National Project Markets
b) Raising for the project
c) Ensuring learning, media and in-kind partnerships
d) Fundraising Activities
e) Ensuring top quality partner servicing
4. Selection of EPs
5. Project/Event Execution Management
6. Delivery of EP LEAD
7. Evaluation Meeting with EP/TN
8. Final Steps
3. Manage Matching Process
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

14. NATIONAL PROJECT OC TM KPIs
National Project OC Talent Management
KPIs
1. Number of marketing calls made
2. Number of meetings booked
3. Conversion rate of Marketing calls to meetings
4. Number of negotiation meetings
5. Number of MOUs signed
6. Number of Raises
7. Number of Matches
8. Number of Realises
9. Number of days for matching process
10. Interview - Acceptance rate
11. Attendance rate at Incoming Preparation Seminar
12. Satisfaction rate of Incoming Preparation Seminar
13. Attendance/ Satisfaction rate for LEAD events
14. % of overall CAT development of Interns
15. Satisfaction rate of Intern Buddy
16. Attendance/Satisfaction rate for LEAD for interns
17. Satisfaction rate of EP Buddy
18. % of Buddy PGS filled in

15. OC
RA-ME-RE

16. NATIONAL PROJECT OC RA-MA-RE
OCP
}
This individual is in charge of
the sales process from Selling,
raising, matching and
realization for the summer peak
in Projects as well as some
AdHoc. This member will be
the main responsible for
documentation collection and
accommodation preparation
for interns
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

17. NATIONAL PROJECT OC RA-MA-RE
National Project Organising Committee RA-MA-RE
Purpose:
To develop and deliver the National Project through management of financial sustainability and development and delivery of project events.
Main Responsibilities:
1. Marketing Calls and Management
2. TN Raising Management
a) Market Research into National Project Markets
b) Raising for the project
c) Ensuring learning, media and in-kind partnerships
d) Fundraising Activities
e) Ensuring top quality partner servicing
4. Project/Event Execution Management
5. Evaluation Meeting with EP/TN
6. Accommodation and Service Management
8. Final Steps
3. Manage Matching Process
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

18. NATIONAL PROJECT OC RA-MA-RE KPIs
National Project OC RA-MA-RE
KPIs
1. Number of marketing calls made
2. Number of meetings booked
3. Conversion rate of Marketing calls to meetings
4. Number of negotiation meetings
5. Number of MOUs signed
6. Number of Raises
7. Number of Matches
8. Number of Realises
9. Number of days for matching process
10. Interview - Acceptance rate
11. Attendance rate at Incoming Preparation Seminar
12. Satisfaction rate of Incoming Preparation Seminar
13. Attendance/ Satisfaction rate for LEAD events
14. % of overall CAT development of Interns
15. Satisfaction rate of Intern Buddy
16. Overall NPS score over 45
17. Number of Host Families

19. OC
MARKETING &
PROGRAM

20. NATIONAL PROJECT OC MARK & PROGRAM
This individual is in charge of
the campaigns, main designs
and strategies of the Marketing
and positioning of the project
to the outlined targets and
markets.
}
OCP
This intern is also in charge of
the program aspect of the
project - developing events and
‘roadshow’ activities for the
development of the project
with the interns.
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

21. NATIONAL PROJECT OC MARK & PROGRAM
National Project Organising Committee Marketing & Program
Purpose:
To develop and deliver the National Project through the management of promotions and marketing as well as the delivery of program
aspects to the project.
Main Responsibilities:
1. Showcasing of iGCDP projects
2. Oversee implementation of marketing strategies
a) Certify and design campaign materials
3. Creation, development and implementation of program events.
a) Create concept and run events/roadshow for the project
b) Organize event planning and development for the roadshow.
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

22. NATIONAL PROJECT OC MARK/PROGRAM KPIs
National Project OC Marketing and Program KPIs
KPIs
1. To generate innovative ideas, campaigns and marketing materials for the showcasing of iGCDP projects.
2. Oversee implementation of marketing strategies
3. Certify and Design campaign materials in cooperation with the National Project guidelines
4. Create concept and run events/roadshow for the project in cooperation with the National Project guidelines
5. Organize logistics, facilitators etc. for the roadshow

23. OC FINANCE &
LOGISTICS

24. NATIONAL PROJECT OC F&L
OCP
}
This individual contributes to
the project through
management and tracking of
the budget and ensuring
financial sustainability
throughout the project. In
addition this individual will
manage the logistics of the
project events.
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

25. NATIONAL PROJECT OC F & L
National Project Organising Committee Finance and Logistics
Purpose:
To develop and deliver the National Project through management of financial sustainability and development and delivery of project events.
Main Responsibilities:
1. Development and tracking of national project budget
4. Management and supervision of sponsorship and other financial
raising activities
2. Development of appropriate financial management tools for the
optimization of national project.
5. Organization and supervision of logistics for project events
6. Manage fundraising and organize venue
3. Cash Flow Management
7. Final Steps
a) Reporting of financial timeline and status throughout the project to
ensure financial viability for the renewal of the national project.
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

26. NATIONAL PROJECT OC F & L
National Project OC Finance & Logistics
KPIs
1. Profit made from Project
2. Budget vs. Actuals
3. Satisfaction rate of delivery/OC for
project events
4. Project/event timeliness

27. OC
RA-MA-RE & EXTERNAL
RELATIONS

28. NATIONAL PROJECT OC RA-MA-RE & ER
OCP
}
This individual is in charge
of the sales process from
Selling, raising, matching
and realization for the
summer peak in Projects.
This individual will also
raise learning partners
and produce in kind
sponsorships from the
project.
OC TM
OC
RA-MA-RE
OC MARK/
PROGRAM
OC FN &
LOGS
OC
RA-MA-RE
& ER

29. NATIONAL PROJECT RA-MA-RE & ER
National Project Organising Committee RA-MA-RE & External
Relations
Purpose:
To develop and deliver the National Project through the management of the sales process as well as the raising of financial, learning and inkind partnerships to ensure the sustainability of the project.
Main Responsibilities:
1. Marketing Calls and Management
4. Project/Event Execution Management
2. TN Raising Management
a) Market Research into National Project Markets
b) Raising for the project
c) Ensuring learning, media and in-kind partnerships
d) Fundraising Activities
e) Ensuring top quality partner servicing
5. Evaluation Meeting with EP/TN
6. Learning, financial and in-kind partnership management
7. Final Steps
3. Manage Matching Process
Requirements
Social Responsibility:
a) Demonstrates personal commitment to project goals and individual EP realisation goals.
b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia.
c) Accepts responsibility for the outcomes of the project and EP experience.
Time Commitment:
10 - 15 hours per week.

30. NATIONAL PROJECT OC RA-MA-RE & ER KPIs
National Project OC RA-MA-RE & ER
KPIs
Marketing Calls and Meetings
TN Raising Management
Manage matching process
Evaluation meetings with TN/EP.
In-kind sponsorship
Learning Partner Raising/Relationship Management

31. IMPORTANT DATES & LINKS
11:59pm, 30th of January,
2014
Deadline for OCP Applications
1st February - 3rd February
Selection dates for OCP
11:59pm, 4th February, 2014
5th February
5th February - 12th February
12th February
Deadline for OC Applications
*Selection and Announcements will depend on local reality
OCP Announcements
OCP Education
OCP Webinar from MCVP iGCDP

32. FREQUENTLY ASKED QUESTIONS
1. Can I apply for more than one position?
Yes, of course you can! But you must fill in the additional functional
questions.
2. What will selection be based on?
Your application and you interview.
3. If I am one second late for my application, will it still be valid?
No.
4. Who is assessing my selection?
Your LCVPTM and LCVP iGCDP.

33. FOR FURTHER QUESTIONS
If you are a VPTM and have any questions concerning the
application/selection process, please contact Christina at
christina.kelman@aiesec.net
If you are a VP iGCDP and have any questions regarding
national projects or the JD, please contract Nastya at
anastasiia.isakii@aiesec.net
If you are an applicant and have any questions concerning
the JD, structures or specific functional questions, please
contact your LCVPTM or LCVPiGCDP responsible.