AIESEC Singapore 13-14 National Support Team Application Package

1. AIESEC Singapore
National Support Team Application
2013 - 2014

2. Foreword
Welcome to AIESEC Singapore’s NST application package! We are excited at the possibility of working with
you to develop and enhance the AIESEC experience that we deliver to our various stakeholders for 13-14.
While NST positions have traditionally been a platform for senior members to continue contributing to the
organization and develop themselves further in a specific functional area, it is our team’s stand for the 13-14’s
NST experience to be more than ever.
We envision a more structured engagement points and responsibilities for every NST position created.
Besides undertaking a functional role, NST members can expect to participate in group and national level
activities or event in order to broaden their learning points. Through these engagement points, NST members
can also expect to forge a more collaborative connection between the MC and LC entities.
In the following pages, you will find more details on how the above will look like for you. But it is also our hope
that you start asking yourself the following as you decide on your choices - “Why not?” and “How can I make
this work for me?”.
With that we wish you all the best with your application!
“Team Singapore: Together, more than ever”
With best regards,
Member Committee of AIESEC Singapore 13-14

3. Structure of NST
MCP
Finance
Financial
Controller
Financial
Operations
Analyst
Fund
Manager
Youth
Marketing
Online
Marketing
Manager
Graphic
Design
Manager
Youth
Engagement
TBA (round
2)
GCDPo
TBA (round
2)
GIPo
TBA (round
2)
Talent
Mngt
LEAD
Implementer
Int Comm
Manager
Business
Development
TBA (round
2)
GIPi
Business
Relations
Coordinator
Business
Marketing
Coordinator
GCDPi
TBA (round
2)
Note: There will be more NST positions made available during Round 2

4. Application Details
Who?
Open to AIESEC Singapore members only
(unless stated otherwise)
How?
To apply for NST role, simply do the following –
1. Read this application package
2. Contact the relevant MC VP responsible should
you have further questions on the interested
positions
3. Apply for the relevant positions that you are
interested in through the Application Form
below
4. Wait for the MC VP responsible to contact you
further for interview upon successful shortlisting
What?
As a prospective NST, you can look forward to the
following –
Individual Engagement
• Regular coaching with MC
VP
• Mid term and year end
review/feedback
Group Engagement
• Combined training
• Induction camp
• Participation in relevant
OC/taskforce with LC
members
National Engagement
• Involvement in
conferences (specialized
track) – as
participant/co-facis
• Networking with the
external stakeholders
(ie, interns, alumni,
corporates)
• Specialized training
(internal or external)
where applicable
NST Application Form

5. Application Details
When?
Key dates to watch out are as follow –
July
• 2/7/2013: Round 1 application released!
• 2/7/2013 – 22/7/2013: Application for
NST through Google form
• 9/7/2013: Round 2 application released!
*interviews are conducted on a rolling basis
(as and when we receive quality applications)
August
• 3/7/2013: NST Induction Camp (3-7pm)!
*NST Induction Camp is geared at bringing
all NSTs together for a shared purpose and
understanding of the term ahead)
September
• 14/9/2013: Jumpstart Conference!
December
• 13/12/2013 – 17/12/2013: NLDC
Conference!
*NSTs are expected to attend these
conferences (either as delegates, co-faci)
October & March
• Mid-term and end-term review/feedback
between MC VP and NST
*Some NST positions may be reviewed and
added in subsequent months

6. National Support Team Application
Job Descriptions (2013 – 2014)

7. Financial Controller
Role Description
The Financial Controller will be responsible in supporting
the MC VP Finance in optimizing the financial processes
of each LCs after the recent finance decentralization
initiative in 12-13.
Duration: July 2013 – March 2014
Reportis to: Isa (MC VP Finance)
Areas of Responsibility
1. Conduct quarterly audits with LCs to ensure proper
financial administrative procedures are adhered to
2. Develop sustainability framework for LC’s finance
management and internal control
3. Develop robust MC - LC finance processes and
internal controls to improve LC financial
managements
4. Co-develop compendium for new financial model with
MC VP Finance
Major Stakeholders
Internal: MC VP Finance, LCPs, LC VP Finance
External: Auditor, Board of Advisor, Registrar of Societies
Key Performing Indicators
1. AIESEC Singapore meets RoS’s standards (financial
aspect)
2. LCs meeting financial guideline as outlined in
compendium and constitution (no. of financial
breaches)
3. Timely audits to be conducted
Key Learning
1. Practical application of financial management skills
(ie, internal audit, financial planning, etc)
2. First hand exposure to financial change management
3. Project management
Expectations
1. 10 hours weekly (bi-weekly meeting)
2. Participation in financial trainings and relevant
taskforce created pertaining to scope of
responsibilities
3. Accounting/audit/finance background is preferred

8. Financial Operations Analyst
Role Description
The Financial Operations Analyst will be responsible in
supporting the MC VP Finance in areas of financial
administration and management.
Duration: July 2013 – June 2014
Reports to: Isa (MC VP Finance)
Areas of Responsibility
1. Document financial transactions through the
Xero system.
2. Reconcile financial discrepancies by collecting
and analyzing account information.
3. Prepare quarterly reporting of AIESEC
Singapore’s financials
4. Prepare regular disbursements of finances to
relevant stakeholders
Major Stakeholders
Internal: MC VP Finance, LCPs, LC VP Finance,
members
External: Auditor, Board of Advisor, Vendors
Key Performing Indicators
1. Accurate entries and management of Xero
2. Timely financial reporting and disbursement
Key Learning
1. Practical application of financial management skills
(ie, financial tracking, reporting, etc)
2. Awareness of the organization’s financial
transactions
3. Stakeholder reporting
Expectations
1. 10 hours weekly (bi-weekly meeting)
2. Participation in the relevant financial trainings
pertaining to scope of responsibilities
3. Accounting/finance background is preferred

9. Fund Manager
Role Description
The Fund Manager will be responsible in supporting the
MC VP Finance to manage the available funds for the
purpose of scale management and program
enhancement.
Duration: July 2013 – March 2014
Reports to: Isa (MC VP Finance)
Areas of Responsibility
1. Develop framework, assess application, track
and manage Leadership Development Fund
2. Develop framework, assess proposals and
manage Project-Initiative fund
3. Develop framework, assess application, track
and mange bursaries
4. Analyze investment possibilities and reserve
management
Major Stakeholders
Internal: MC VP Finance, LCPs, LC VP Finance,
members
External: AIESEC alumni, Board of Advisor
Key Performing Indicators
1. Effective utilization of funds and bursaries
2. Percentage of strategic financial objectives achieved
through funds and bursaries
Key Learning
1. Practical application of fund management and
investment management
2. Project management
Expectations
1. 10 hours weekly (bi-weekly meeting)
2. Past Team Leader or EB background is preferred

10. Online Marketing Manager
Role Description
The Online Marketing Manager will be responsible in
supporting the MC VP Youth Marketing to manage and
enhance AIESEC Singapore’s online presence.
Duration: July 2013 – June 2014
Reports to: Nada (MC VP Youth Marketing)
Areas of Responsibility
1. Manage existing social media and website
content of AIESEC Singapore (ie,Facebook,
Twitter, Youtube and LinkedIn)
2. Develop online promotion campaigns /creating
quarterly content plan for social media, PPC
campaigns, promotion through other fanpages,
viral marketing, newsletters/
3. Develop a blog for AIESEC Singapore for the
purpose of showcasing impact
4. Monitor social media trends, tools & applications
through monthly reporting
Major Stakeholders
Internal: MC VP Youth Marketing, LC VP YM
External: Social media developer, designer
Key Performing Indicators
1. Traffic generated to online platforms managed
2. Percentage of growth in application for recruitment
through Online Recruitment System (ORS)
3. Timely reporting of social media trends generated
Key Learning
1. Practical application of marketing and communication
skills
2. Project management
3. Management of online platforms
Expectations
1. 10 hours weekly
2. Strong interest in marketing/communication
3. Prior experience in managing online social media (ie,
Facebook, Twitter, Youtube) is preferred

11. Graphic Design Manager
Role Description
The Graphic Design Manager will be responsible in
supporting the MC VP Youth Marketing in managing the
external branding of AIESEC to the youth market.
Duration: July 2013 – June 2014
Reports to: Nada (MC VP Youth Marketing)
Areas of Responsibility
1. Design the visual elements and create guidelines
to the Exlore brand (GCDP)
2. Create marketing materials and templates for
Explore brand as well as for key events pertaining
to the youth market
3. Provide advisory services to LCs on creation of
marketing materials
4. Co-deliver education and trainings on design with
MC VP YM
Major Stakeholders
Internal: MC VP Youth Marketing, LC VP YM, members
External: Schools, other student populations
Key Performing Indicators
1. No. of applications received based on marketing
materials created
2. Quantity and quality of marketing materials created
for Explore brand (GCDP)
3. No. of trainings delivered to LC
4. No. of brand breaches on marketing guideline
Key Learning
1. Brand management
2. Practical insights into applying design skills
3. Marketing and communication skills
Expectations
1. 10 hours weekly (busier during recruitment cycle)
2. Strong interest in marketing/communication
3. Prior experience in design skills (ie, Photoshop) is
preferred
4. Compatible as a virtual NST role

12. LEAD Implementer
Role Description
The LEAD Implementer will be responsible in supporting
the MC VP Talent Management to manage and enhance
the existing LEAD program for the EB and Team Leaders.
Duration: July 2013 – June 2014
Reports to: Kar-Men (MC VP Talent Management)
Areas of Responsibility
1. Coordinate the implementation of existing LEAD
for EB with the LEAD partner
2. Identify and develop key focus areas of leadership
development for leaders of AIESEC (TL, middle
managers, OCP) besides that of EB
3. Pilot new LEAD implementation framework
geared at the Team Leaders of AIESEC
4. Engage and grow new/existing LEAD
partnerships
Major Stakeholders
Internal: MC VP Talent Management, LCPs, EBs, TLs
External: LEAD partners, training firms
Key Performing Indicators
1. Quality of LEAD sessions conducted (feedback)
2. Percentage of achievement of LEAD objectives set
out
3. Continuity of LEAD partner(s) and its program
Key Learning
1. Practical insights into training and development
2. Project management
3. Stakeholder management
Expectations
1. 10 hours weekly
2. Strong interest in training and development
3. Participation in trainings (where relevant to areas of
responsibilities)
4. Prior experience in Talent Management or Team
Leader/EB background is preferred

13. Internal Communication Manager
Role Description
The Internal Communication Manager will be responsible
in supporting the MC VP Talent Management to manage
the internal communication of AIESEC Singapore. This will
be crucial in educating and building the identity among
members.
Duration: July 2013 – June 2014
Reports to: Kar-Men (MC VP Talent Management)
Areas of Responsibility
1. Manage the internal communication platform of
AIESEC Singapore (ie, newsletter, mailchimp,
myaiesec.net, etc)
2. Liaise and engage the LCs to develop content for
internal communication
3. Develop framework and channels for regular
feedback loop within AIESEC Singapore
4. Provide regular reporting of internal
communication trends (ie, average response rate,
conversations generated, etc)
Major Stakeholders
Internal: MC VP Talent Management, MCs, LCPs, EBs,
members
Key Performing Indicators
1. Quantity of internal communication content generated
2. Percentage of engagement with members through
internal communications platform (response rate, no.
of feedbacks)
Key Learning
1. Practical insights into managing internal
communication channels and platform
2. Communication strategy
3. Stakeholder management
Expectations
1. 5 hours weekly
2. Interested in communication and internal branding

14. Business Relation (GIPi) Coordinator
Role Description
The Business Relation (GIPi) Coordinator will be
responsible in supporting the MC VP Business Relation
GIPi to manage and enhance the delivery of GIPi to key
stakeholders.
Duration: July 2013 – Aug 2014
Reports to: Rachel (MC VP Business Relations GIPi)
Areas of Responsibility
1. Manage national exchange partners accounts (ie,
UBS) in the matching and delivery of GIPi
2. Pioneer customer and partner engagement
initiatives to support business marketing
3. Develop existing partnerships to multiple
dimensions (eg: from exhange partner to
exchange and learning partner)
4. Enhance GIPi product package to enrich its key
value prepositions for its stakeholders
5. Engage relevant stakeholders of GIPi through
events organized
Major Stakeholders
Internal: MC VP Business Relations, MCs, LC VPs,
members
External: National partners, other corporates
Key Performing Indicators
1. Quantity of partnership delivery (Ie, NPS)
2. No. of partnership evolution and growth
3. No. of events organized and feedbacks gained from
relevant stakeholders
Key Learning
1. Networking with external and internal stakeholders
(ie, companies, interns)
2. Partnership management and delivery
3. Events management skills
Expectations
1. 10 hours weekly
2. Interested in partnership delivery
3. Participation in the relevant trainings conducted
4. Prior experience in Business Development, Sales,
ICX or OGX is preferred

15. Business Marketing (GIPi) Coordinator
Role Description
The Business Marketing (GIPi) Coordinator will be
responsible in supporting the MC VP Business Relation
GIPi to expand the market outreach of GIPi as a product.
Duration: July 2013 – Aug 2014
Reports to: Rachel (MC VP Business Relations GIPi)
Areas of Responsibility
1. Conduct market research of the supply and
demand of GIPi
2. Develop focus marketing strategies through
marketing channels (virtual)
3. Organize events that specifically targets the
outreach of corporates
4. Manage national exchange partners accounts in
the matching and delivery of GIPi
Major Stakeholders
Internal: MC VP Business Relations, MCs, LC VPs,
members
External: National partners, other corporates
Key Performing Indicators
1. No. of corporate markets outreach
2. Quality of market research output generated
3. Response and outreach of virtual marketing
channels
4. No. of events organized and feedbacks gained from
relevant stakeholders
Key Learning
1. Networking with external stakeholders (ie,
companies)
2. Partnership management and delivery
3. Events management skills
Expectations
1. 10 hours weekly
2. Interested in partnership delivery
3. Prior experience in Business Development, Sales,
ICX or Information Management is preferred

16. Questions?
Please refer to the FAQ section of the wiki. You can
also contact the MC VPs responsible if you have
specific questions on their NST positions.
For general enquiries about NST application, you can
contact Kar-Men (karmen.lim@aiesec.net)!